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93 Jan 21 _ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 7:00 P.M. - 8:26 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas net in Regular Session on January 21, 1993 at the regular meeting place of the Council, Alderman Reedie Ray delivered the invocation after which Mayor Tommy Swaim led the standing audience in the ''Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton answered ROLL CALL. PRESENT, nine (9), ABSENT, (1). Alderman Twitty was not in attendance. Mayor Tommy Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, City Engineer Duane Reel, Public Works Coordinator Skip Spears, Code • Enforcement Officer Wayne Cox, Finance Director Paul Mushrush, Fire Chief Rick Ezell, Police Chief Don Tate, Sanitation Super visor Billy Gilmore, Parks and Recreation Director Annabelle Davis, Parks and Recreation Chairman Bob Stroud, Intern from ASU Betty Anderson, Sewer Commission Chairman Joan Zumwalt, Mrs. Judy Swaim, other city employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of January 7, 1993 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: • Alderman Ray moved, seconded by Alderman Wilson that the minutes of the Regular City Council Meeting of December 17, 1992 be APPROVED. MOTION CARRIED. CONSENT AGENDA: a. FIRE DEPARTMENT Regular Monthly Report/December b. POLICE DEPARTMENT Regular Monthly Report/December and c. MUNICIPAL COURT Regular Monthly Re- port/December. FIRE DEPARTMENT: NOVEMBER 1992 Alderman Knight moved, seconded by Alderman Smith that the Regu- lar Monthly Report of the Jacksonville Fire Department for DECEM- BER, 1992 be APPROVED. Said report reflects an estimated fire loss for the month of December of $132,250.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson and Keaton voted AVE. MOTION CARRIED. 1 • CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 7 :00 P.M. - 8:26 P.M. POLICE DEPARTMENT: DECEMBER 1993 Alderman Knight moved, seconded by Alderman Smith that the Regu- lar Monthly Report of the Jacksonville Police Department be APPROVED. Said report revealed the following for December: COMPUTER COLLECTIONS $60,672.65, MISCELLANEOUS PAYMENTS $1,443.75, REPORT COPIES $425.00 FOR A TOTAL of $62,541.40 COL- LECTED for the month of December. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. MOTION CARRIED. • MUNICIPAL COURT: Probation Officer Mike Mahone Alderman Knight moved, seconded by Alderman Smith that the month- ly report for December 1992 from Probation Officer Mike Mahone be APPROVED. Said report reflects cases month ending November 1992, 126. Cases added in Month of December, 1992 6, Probations com- pleted, Month ending December 31, 1992, 7, for TOTAL CASES AS OF DECEMBER 31, 1992, 125. Number of Juveniles on Probation 0. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, and Keaton voted AYE. NAY 0. MOTION CARRIED. i DEVIATION IN AGENDA: STATE OF THE CITY REPORT /WATER DEPARTMENT Mayor Swaim recognized manager the of the Water Department, Mr. Ken Anderson. Mr. Ken Anderson related that in 1992 service to customers in- creased by one percent and that during the year water production total was 1.7 billion gallons. He further related that 18 X, approximately 311,000 gallons, was supplied to the Little Rock Air Force Base. He related that the South Loop Proiect has been • completed and a new project in the Sunnyside Addition has been started which will he completed in 1993. He noted a reduction of 2.8% needed for of repairs in major water mains and that water service is Jacksonville increased by 29 %, STATE OF THE CITY REPORT /WASTEWATER UTILITY Joan Zumwalt Sewer Commission Chairmen Joan Zumwalt introduced • Mr. Dick Van Pelt the new manager of the Jacksonville Wastewater Utility. I A verbal presentation was presented to the Council by Mr. Van Pelt. (A copy of the report is on file in the office of the City Clerk,) n ���� /�x/ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 7:00 P.M. - 8:26 P.M. STATE OF THE CITY REPORT: Presentation by Mayor Swaim Mayor Swaim related that he was pleased to report that the state of the City is very good. Points of interest in the address were: 1) The widening of four lanes on Highway 141 (North First Street) from Hickory Street to Loop Road is closer to becoming a reality. 2) Funds for the extension of Industrial Drive to Redmond Road are now available, 3) Many new Recycling programs were implemented on behalf of the City's Recycling efforts, all were successful and yielded two state awards" 4) As a result of the yard waste recycling program the City saved $101,996.00 in landfill fees while providing the citizens of Jacksonville with free composting material. 5) Through the efforts of the curbside recycling program along with the cooperation of Pulaski County and Sherwood we have baled 15,000 pounds of PET and HDPE plastics for sale. 6) In addition to the yearly CDBG program we received a $500,000"00 grant from the federal "Home" program. 7) Better fire and rescue services will be provide to our • citizens through the use of the Fire Department's new 100' aerial truck" 8) The Finance Department received more efficient computer hardware and software. 9) The Parks major improvements were fishing docks at Paradise Lake, fencing, field lighting, a new concession stand, and a contract for bleachers for all three new fields. 10) The Jacksonville Police Department has continued to upgrade services showing that professionalism can improve the image of the whole community. 11) City Hall received a new loot with landscaping and additional flower beds featuring mums; City Fest held on City Hall property was a great success with the help of "People with Pride Organization. �=~ 3 )/\\ |�// CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 7:00 P.M. - 8:26 P.M. 12) Colonel C. J. Wax secured the Airlift Rodeo competition for the Little Rock Air Force Base in June 1993 which will result in a 5 to 8 million dollar impact for hotels and restaurants. 13) The citizens of Jacksonville approved a one-cent sales tax to provide for a community center. Mayor Swaim related that the people are the most important re- source and as a result of employee efforts every department in the city has improved during the past year. Alderman Wilson related that the Commissions were to be commended for their efforts which lend great service to the City of Jack- sonville. Mayor Swaim reiterated that Jacksonville's City Service is worthy of envy from other cities not only in Arkansas but nation- wide" Mayor Swaim further related that all the commissions do a fine job while the two major commissions are self sustaining depart- ments, free of tax dollars. RESUME AGENDA: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: Request to Accept Bid/Uniforms Alderman Wilson moved seconded by Alderman Knight to ACCEPT the low bid from R & R Uniforms. MOTION CARRIED. Mayor Swaim related that bid A was for $495"45 and bid B was $497.45. POLICE DEPARTMENT: Request to accept Bid/Uniforms Alderman Knight moved, seconded by Alderman Smith to ACCEPT the low bid of $1,043"45 from R & R Uniforms" MOTION CARRIED STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: 4 � � CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 7:00 P.M. - 8:26 P.M. SANITATION DISCUSSION/Purchase of a Recycling Truck • Mayor Swaim said the City needs to move forward with the plans to purchase a truck for the Recycling Program. Mayor Swaim related the need to search for a truck meeting speci- fications which could meet the requirements of the recycling program. He further stated there was a possibility the truck would have to be custom made to fit the recycling needs without the creation of excessive manpower to operate. Mayor Swaim related that the truck in question has very specific • requirements and that demonstration models would be used in order to get a clear definition of the recycling needs. Public Works Coordinator Skip Spears presented a written quarter ! ly Recycling Report to the Council" Mr. Spears related that at the present time 491 bins are being used in Stonewall and in the Braden Addition. He stated that he would add 50 more homes from the same route in order to estimate how much of an 8 hour work day this area would require. He further related concern for the time factor because the recy- cling truck currently being used is on loan for one day a week. He estimated that a maximum limit for a day long route would be within 100 to 150 more homes. l with Swaim voiced that the Sanitation Departmen t along w th th e Recycling effort has been able to add service without increasing the number of employees in the department. PLANNING COMMISSION: GENERAL: a. Presentation by Helen Moore, State Chairman of Local Employee Advisory Council/WAGE Program. Mrs. Moore introduced Mr" Travis Beebe a representative of the Employment Security Division, Mr. Beebe related that many times the Employment Security Divi- sion serves the same people again and again who are unable to secure employment. It was determined that less than fifty per- cent of one hundred people who were given employment testing by the ESD office were unable to pass. Mr. Beebe said that the Department o+ Adult Education and Mr. Wilbanks were able to help • the ESD office provide basic literacy skills. He related that one draw back to the success of this program is the lack of 5 • |0�� /"~/ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 7:00 P.M. - 8:26 P.M. • interaction from the employers. He said that this is imperative in order to gain an idea of that skills are needed in our area. A short discussion regarding employer input and employee partici- pation ensued" Mr" Beebe pointed out that a group of employers/members of a local employers advisor committee in Jacksonville supported by the employment security department have agreed to lend in kihd contribution of their time and support to help determine exactly what skills the employers of this area are looking for. He related that Mr. Wilbanks will be coordinating the efforts of this program. He requested on behalf of the program that the City provide a facility to house this program with utilities paid. • Mr" Wilbanks related that the name of the program was WAGE and that it stood for Workforce Alliance for Growth and Economy. He pointed out that economic growth depends on the available work- force ready to go with technology as it changes. Mr" Wilbanks related that available resources and available pro- grams are put together so each alliance member can provide his or her best. He said that targeted skills will be identified by local employers. He said that Jacksonville has the opportunity to pilot the lead program in the state followed by one in Pine Bluff 30 days later. Mr" Wilbanks related that one feature that makes this program unique is the participation by local employers to help target individual educational needs. Adult Education will provide a full-time manager in Jacksonville, along with part and full-time instructors. He related that the commitment need from the commu- nity is space and utilities. In return the community will bene- fit from having a chronically unemployed workforce educated and able to perform a competent job. Mayor Swaim related thatThe building currently being used by the Water Department would be vacant at the time the LEAC program would need housing. He stated that previous rent collected on the building was $150.00 a month. Alderman Wilson moved, seconded by Alderman Knight to approve use of the building, at present housing the Water Department when it becomes vacant, for the LEAC program and that utilities be fur- nished for a twelve month period of time. MOTION CARRIED. 6 • \ /\4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 7:00 P.M. - 8:26 P.M. b. Presentation by Mayor Swaim for County Judge Villines. Ref: Jacksonville Health Center. Mayor Swaim related that Judge Villines was unable to attend the meeting" He said that the Steve Hughes law office building, , located at 3000 No. First 3t. has been purchased as the Jackson- ville Health Facility and that funds to meet the contribution from the City were set aside in the Capitol Improvement Fund last spring. Alderman Knight moved, seconded by Alderman Fletcher to provide $50,000.00 from the Capital Improvement Fund, for renovation of the Jacksonville Health Facility. MOTION CARRIED, Mayor Swaim requested that City Attorney Robert Bamburg to handle the legality regarding title of the property with the County Attorney. c" Presentation by Persnnnel Director Michael Beeman / Addition to Policy Manual" The following are the articles presented: XVII. MILITARY LEAVE Employees who are members of the National Guard or any of the reserve branches of the armed forces shall be granted leave at the rate of 15 days per calendar year, plus necessary travel time for annual training requirements or other duties performed in an official duty status. To the extent this leave is not used in a calendar year, it will accumulate for use in the succeeding calendar year until it totals 15 days at the beginning of a calendar year. The leave shall be granted without loss of pay, and in addition to regular vacation time. Each employee who requests military leave shall submit copies of their military orders to Personnel at least 3() days in advance of scheduled training, when possible. Personnel called to duty in emergency situations by the Governor or the President, shall be granted leave with pay not to exceed 30 working days, after whieh, leave without pay will be granted. This leave shall be granted in addition to regular vacation time. "Emergency situations" means any case of invasion, disaster, insurrection, riot, breach of peace, or imminent danger thereof, threats to the public health or security, or threats to the maintenance of law and order. 7 --- /�r� /"~� CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 7:00 P.M. - 8:26 P.M. During any military leave of absence, the employee shall be entitled to preserve all seniority rights, efficiency or performance ratings, promotional status, retirement privileges, and benefits to which they have become entitled. If a combination of vacation time/military leave is to be used by the employee while attending military training, all vacation time must be used first before utilizing military leave. The right of reemployment shall conform with all federal government rules and regulations- STOP LOSS BENEFIT The City of Jacksonville is presently providing an additional Stop Loss benefit for full-time employees (those who work a minimum of 32 hours per week). The Stop Loss Program offered through the Municipal Health Benefit Fund is set at $10,000, hut the City has decided to lower the ceiling to $5,000^ For Example: If an employee is ill or injured, the covered employee's loss is limited to 20% of the first $5,000 covered medical expenses plus deductibles and other expenses for each eligible person covered. The City will make a payment of up to $1,000 directly to one or more of the employee's health care providers. Definition of Stop Loss: The maximum dollar amount the eligible employee is required to pay on all covered medical expenses. Covered expenses above this amount will be paid by insurance providers. ABSENTEEISM AND TARDINESS Non Non-uniformed employees are expected to be at work on time and on a regular basis. When employees are unnecessarily absent or late, it is expensive, disruptive and places an unnecessary burden on fellow employees, supervisors, city government as a whle and the taxpayers who receive city services. Should an employee be unable to report to work on time because of illness or personal emergency, that employee should notify their supervisor as soon as circumstances allow" Unjustified or repeated absenteeism and/or tardiness will be cause for disciplinary action and will he made a part of the employee's performance evaluation. 8 |/T)" �v.v CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 7:00 P.M. - 8:26 P.M. FIRE PERSONNEL: Tardiness and unauthorized absences will not be allowed for Fire Department personnel. The nature of the work involved dictates that Fire Department personnel must report for duty when scheduled, based upon Fire Department's rules and regulations. Unjustified absenteeism and/or tardiness will result in disciplinary action against the Fire Department employee " POLICE PERSONNEL, Members of the Department shall be punctual in reporting for duty at the time and place designated by their commanding or superior officers. Failure to report promptly at the time directed or unauthorized absenteeism will be deemed neglect of duty and will result in disciplinary action against the employee. As stated earlier, request for annual leave should be submitted a minimum of ten (10) working days in advance to be approved by the Department Head for proper work scheduling/planning. Annual leave, sick time, or discretionary days shall not be used to fill-in for uvexcused absences or tardiness after the fact" MATERNITY LEAVE 3, MATERNITY LEAVE - Employees affected by pregnancy or childbirth shall be treated the same for all employment-related purposes as persons disabled for non pregnancy-related reasons. Therefore, accrued sick leave and vacation leave, if representa- tive of the employee, will be granted for maternity use, after which leave without pay must be used. Paternity leave shall be given to each expectant father for one (1) calendar day for the birth of his child to be charged against that employee's accrued sick leave" *See Section XIV. MEDICAL LEAVE OF ABSENCE -- Page 12 • XII^ SICK LEAVE Non-Uniformed Employees: All full-time, non-exempt employees shall accrue sick leave with pay at the rate of 13.33 hours per calendar month, 20 days per year or 160 hours per year If unused, this sick leave shall accumulate up to a maximum of 720 hours. Accumulation of sick leave does not begin until six (6) months after initial date of employment. 9 • CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 I 7:00 P"M" - 8:26 P.M. Personnel Director Michael Beeman congratulated Mayor Swaim for an article he recently wrote which was published in the National Cities Weekly magazine. Mr. Beeman related that the additions to the Policy Manual are due in part to law changes. He further related that as of a year ago the laws change concerning Military Leave adding that the City has complied with the change. Mr. Beeman related that there is a change in the Stop Loss Bene- fit from $10,000.00 to $5,000,00 for full-time employees. Mayor Swaim related that under the change if an employee were to have a major illness the City would pay $1,000"00 from a fund set aside should the medical cost run between five and ten thousand dollars. He further related that this change is comparable with other insurance programs. Mr" Beeman related that the change under ABSENTEEISM AND TARDI NESS comes as a clarification matter as some employees in the 1 past did not fully understand that unnecessary and excessive absenteeism and tardiness is part of the employee's performance i evaluation. !. Mr. Beeman related that as a result of questions from employees regarding maternity leave he felt the need to clarify maternity or paternity leave benefits, Mr. Beeman related that investigation of the current sick leave policy stated that the employee began earning sick leave from ! date of hire but was unable to draw on this until establishing six months of employment. He stated the need to change this to employees begin earning sick leave six months after hire at the rate of 13.33 hours per calendar month"" Alderman Smith posed a question as to access and availability of the employee policy manual to the employee" Mr" Beeman stated that each department head maintains a current ! copy of the manual with larger departments having more than one copy. He related that access is not a problem for any employee. Mayor Swaim related that each employee must sign saying he has read and understands the policy manual. He further related that distribution to each employee was discouraged due to changes in the policies pointing out that mis-understandinqs occur when the i employee does not have the newest addition of the policy manual" 10 }�� |u� CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 7:00 P.M. - 8:26 P.M. Mr" Beeman emphasized that free access to his/or her own person- nel file or the employee manual is open door policy" Alderman Fletcher expressed that it was his feeling that the employees viewed the employee manual as a personal contract and felt that they should have a personal copy. Mr. Beeman related again that the problem was employee manual updates. Mayor Swaim explained that the manner in which the employee policy manual is handled at this time provides the supervisor with the opportunity to make sure that the employee understands questions regarding the same adding that some employees cannot read" Alderman Smith concurred that in his business at the bank one policy manual is provided in each department for employee perus- al. Alderman Fletcher suggested over night check out as a possibility for employees who would so desire. Alderman Knight moved, seconded by Alderman Smith to APPROVE the changes in the Employee Policy Manual as stated and presented effective in thirty (30) days. MOTION CARRIED, APPOINTMENTS: SEWER COMMISSION: Kenneth McGhee to serve out Mr. Wally Tucker's Term to expire 4/20/1994 Mayor Swaim stated that Mr. Wally Tucker is unable due to busi- ness obligations to complete his term on the Sewer Commission. Alderman Fletcher moved, seconded by Alderman Ray to APPROVE the appointment of Kenneth McGhee to serve out Mr. Wally Tucker's Term to expire 4/20/1994" MOTION CARRIED. ANNOUNCEMENTS: Mayor Swaim requested that election certificates, code of ethics forms, and financial disclosures from elected officials he turned in to the office of the City Clerk. 11 109 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1993 7:00 F.M. - 8:26 P.M. Mayor Swaim related that the financial report has been handed out for the Council to study and possible discussion at the next City Council Meeting if so desired by Council. Mayor Swaim announced that in reference to the dedication to the library the lettering for the sign has not yet arrived. He further related that January 28, was the scheduled tentative date contingent on the arrival of the lettering. It was suggested by Alderman Wilson that Mayor Swaim contact the Little Rock office regarding the dedications of the library. ADJOURNMENT: Alderman Fletcher moved, seconded by Alderman Knight to Adjourn at approximately 8:25 p.m. MOTION CARRIED. Respectfully, L MAYOR ( City Clerk:- Treasurer I/ 12 v • J . Q • <. �� O W 0 0 F W A Z Z 11 0 W = O W4 H . a I- . a cv •z 0 O. 0 Et W r1 0 W U- -1 , - J H O 00 Q J P4 r — O z CZ 0 11.1 1— O_ CO E f= � W W Ill 0 .. 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