09 DEC 03.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 3, 2009
7:00 P.M. – 7:17 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular session on December 3, 2009 at the regular meeting place of the Council. Alderman Howard delivered the invocation
and Mayor Fletcher led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker, Ferrell, Stroud, Twitty, and Howard answered roll call. Mayor Fletcher also answered ROLL CALL declaring a quorum.
PRESENT TEN (10), ABSENT (0).
Others present for the meeting were: City Attorney Robert Bamburg, Director of Administration Jim Durham, City Engineer Jay Whisker, CDBG Director Theresa Watson, Finance Director Paul
Mushrush, Assistant Finance Director Cheryl Erkel, Parks and Recreation Director Kristen Griggs, Public Works Director Jim Oakley, Human Resource Director Jill Ross, Police Chief Gary
Sipes, Fire Chief John Vanderhoof, Glenda Fletcher, Marie Fletcher, Darlene Durham, Beverly Elliott, Nola Ferrell, Addie Gibson, Mike Wilson, Jim Moore, Jean Williams, interested citizens,
and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting of November 19, 2009 for approval and/or correction at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the regular City Council meeting of 5 November 2009 and the special City Council meeting of 8 October 2009 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION: ORDINANCE 1389 (#32-09)
AN ORDINANCE MODIFYING AND AMENDING JACKSONVILLE MUNICIPAL CODE §14.08.130; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Parks and Recreation Director Kristen Griggs related that most of the complaints are concerning the Northlake and Galloway Parks, noting that visibility inside those Parks are limited.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 3, 2009
7:00 P.M. – 7:17 P.M.
Alderman Smith moved, seconded by Alderman McCleary to place Ordinance 1389 on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Ferrell, Stroud, Twitty,
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1387.
Alderman Stroud moved, seconded by Alderman Sansing to APPROVE Ordinance 1389 on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Ferrell, Stroud,
Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman McCleary moved, seconded by Alderman Sansing to suspend the rules and place Ordinance 1389 on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Ferrell, Stroud, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1389.
Alderman Sansing moved, seconded by Alderman McCleary to suspend the rules and place Ordinance 1389 on THIRD AND FINAL READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Rinker, Ferrell, Stroud, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1389.
Alderman Smith moved, seconded by Alderman Ray that Ordinance 1389 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary, Ray, Sansing, Rinker, Ferrell, Stroud, Twitty,
and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Sansing that the EMERGENCY CLAUSE be ATTACHED to Ordinance 1389. ROLL CALL: Aldermen Elliott, Smith, McCleary, Ray, Rinker, Ferrell, Stroud,
Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1389 THIS 3rd DAY OF DECEMBER 2009.
PLANNING COMMISSION:
GENERAL: a. Request to accept bid for Uniform Rental Service
Alderman Ray moved, seconded by Alderman Howard to accept the low bid from Cintas Corporation. MOTION CARRIED.
b. Request to accept bid for Mat & Towel Service
Mayor Fletcher noted that Cintas is also the recommended bidder for this bid, pointing out that Cintas is 0.16 higher than the low bidder, but it is felt that the difference does not
warrant a change in service.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 3, 2009
7:00 P.M. – 7:17 P.M.
Alderman Smith moved, seconded by Alderman Stroud to accept the low bid from Cintas Corporation in the amount of $961.46 and reject the low bid from G&K Services in the amount of $961.30.
MOTION CARRIED.
c. RESOLUTION 638 (#17-09)
A RESOLUTION AUTHORIZING THE CITY CLERK TO DESTROY SPECIFIED CITY DEPARTMENTAL RECORDS; AND, FOR OTHER PURPOSES.
Alderman Elliott moved, seconded by Alderman McCleary to read Resolution 638 (#17-09). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 638 (#17-09).
Alderman Ray moved, seconded by Alderman Smith to approve Resolution 638 (17-09) in its entirety. MOTION CARRIED.
ADDITION TO AGENDA:
MANOR HOUSE APARTMENTS
Alderman Stroud moved, seconded by Alderman Smith to suspend the rules and place discussion regarding the Manor House Apartments on the agenda. MOTION CARRIED.
City Attorney Bamburg related that in order to resolve ongoing issues regarding the condemnation, the City has been in discussions with the owners and their representatives. He explained
that in that process the owners have presented information indicating the values they believe to be more appropriate for the property than what the City had presented in its appraisal.
He stated that through back and forth negotiations prior to the auction, the recommendation is for the City Council to resolve this issue by authorizing an additional $45,000.00 in
value to the property. He explained that this would be in addition to the $227,000.00 that was posted with the court registry, offering a total of $272,000.00 for the property. He
stated that if funds are made available it is hoped that the City could get an immediate order as soon as tomorrow or Monday. He noted that he is aware the City has bids scheduled later
in the month for the demolition of this property as well as others. He stated that it could be possible to see the property demolished before the end of the year.
Alderman Elliott noted and City Attorney Bamburg concurred, that if the issue goes through the courts a third appraisal might make the property much more costly.
City Attorney Bamburg then offered that the appraisal offered by the owners to the court during the foreclosure action was $570,000.00. He stated that obviously the City does not agree
with that appraisal. He stated that while the City does not agree it was presented by a qualified appraiser, adding that it would be information presented to substantiate
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 3, 2009
7:00 P.M. – 7:17 P.M.
their concept of what they feel the value of that property is worth. He stated that this would become a factor for any type of court action, also noting that any court action would
further delay the project.
Mayor Fletcher noted that City Attorney Bamburg had represented the City in June during the auction and on behalf of the City offered $375,000.00, pointing out that we have an opportunity
three months later to obtain the property for approximately $100,000.00 less than we would have paid in June.
Alderman Howard moved, seconded by Alderman Stroud to approve an expenditure of $45,000.00 to secure possession of the Manor House Apartment property.
City Attorney Bamburg noted that Finance Director Paul Mushrush has indicated that there are funds available in the Contingency line item to cover the expenditure.
Alderman Smith noted that any further appraisals could raise the value of the property, since part of the appraisal is contingent on other properties recently sold in the past few months.
City Attorney Bamburg concurred for Alderman Sansing that this additional expenditure would conclude the business and purchase for the City.
Finance Director Paul Mushrush assured the City Council that funds are available for the expenditure.
At this time MOTION CARRIED.
APPOINTMENT(S):
ANNOUNCEMENT(S): ORDINANCE 1381
Mayor Fletcher related that the City has issued warnings on cars that are parked on City streets, noting that it has become a volatile issue for citizens. He stated that he would like
to reiterate that the Ordinance addresses circumstances of permanent parking on the streets, clarifying that it is not directed at temporary parking such as visitors to a residence.
He invited anyone with questions to call City Hall and have those questions addressed with his office, Director of Administration Jim Durham, or City Engineer Jay Whisker. He stated
that the City is working with citizens to resolve issues. He stated that while many people have called in irate, after further clarification many citizens are grateful for the efforts
to improve the City. He stated that parking on City streets is only one aspect to the Ordinance which addresses a bigger picture of improvement for the City of Jacksonville.
He stated that because December is a month for increased residential visitors because of Christmas, a moratorium is being placed on the
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 3, 2009
7:00 P.M. – 7:17 P.M.
parking regulations of the Ordinance until the first of the year, to offer citizens an opportunity to become accustom to the requirements. He noted that this would offer citizens additional
time to bring their circumstances into compliance for the first of the year.
Alderman Smith noted the possibility of amending the Ordinance to further define the type of street parking that is prohibited.
2010 BUDGET
Mayor Fletcher opened the floor for questions regarding the budget, explaining that normally the City passes the budget at the final meeting of the year. He noted that this offers additional
time regarding public input.
Mayor Fletcher announced that the Christmas Parade will be this Saturday, December 5th beginning at 1:00 p.m.
Christmas Open House will be held at City Hall Friday, December 11th from 11:30 a.m. to 2:00 p.m.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at approximately 7:17 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer