08 FEB 07.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2008
7:00 P.M. – 7:11 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on February 7, 2008 at the regular meeting place of the Council. Alderman Ray delivered the invocation and
Mayor Swaim led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Fletcher, Stroud, and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT EIGHT
(8), ABSENT (2).
Others present for the meeting were: City Attorney Robert Bamburg, Director of Administration Jay Whisker, Public Works Director Jim Oakley, Finance Director Paul Mushrush, Assistant
Finance Director Cheryl Erkel, Human Resource Director Jill Fourqurean, CDBG Director Theresa Watson, Fire Chief John Vanderhoof, Police Chief Robert Baker, Parks and Recreation Assistant
Kristen Griggs, Mrs. Judy Swaim, Mrs. Edith Smith, Jack Danielson, Tommy Dupree, Alfonso Nations, Larry Smith, Mike Wilson, Mike Lehman, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the regular City Council meeting of January 17, 2008 for approval and/or correction at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 3 January 2008 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGINEERING
Alderman Elliott moved, seconded by Alderman Stroud to approve the Regular Monthly Report for January 2008. Said report reflects:
PERMITS/LICENSE ISSUED INSPECTIONS PREFORMED
Building Permits 12 Building Inspections 41
Business License 17 HVACR 60
Electrical 49 Plumbing 34
UNSIGHTLY & UNSANITARY VEHICLES
Grass Letters 0 Notice of Noncompliance 7
Property Mowed 5 Towed 0
Trash Letters 100
Trash Removal 9 CONDEMNATIONS
Property Maint. Letters 32 Structural Maint. Letters 0
Cost for December $2,723.50 Structural Repairs Made 0
Demolitions 0
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Fletcher, Stroud, and Howard voted AYE. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2008
7:00 P.M. – 7:11 P.M.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION: Request to Accept Bid for telephone system
Mayor Swaim noted that the proposed telephone system is the same phone system that is being used in City Hall. He then noted that two bids were expected but only one bid was actually
turned in to purchasing, adding that it is an acceptable bid. He then explained to the City Council that Parks and Recreation is requesting that of the two options provided they would
like to have the added feature of voice mail.
Mayor Swaim then answered that the phone system is a budgeted item.
Alderman Smith moved, seconded by Alderman Sansing to approve the bid from Optus with the voice mail package in the amount of $7890.25 with funds to be drawn from budgeted Parks and
Recreation funds. MOTION CARRIED.
It was noted that the phone system would only be provided to the Community Center.
PLANNING COMMISSION:
GENERAL: Request for matching funds for Reed’s Bridge Battlefield Preservation Society
Mr. Tommy Dupree of Reed’s Bridge Battlefield Preservation Society stated that the request is for the City to fund $100,000 to pay off the Reed’s Bridge Battlefield Society regarding
a sale that began some time past. He explained that the titles have been transferred to the City, explaining that not all the transactions have been completed. He explained that there
is still one piece of ground of which part was donated, adding that another piece would be donated along with a $50,000 cash donation that would go into the acquisition. He stated that
the $50,000 would go into the City’s fund and in turn, the City would fund it back to the Preservation Society. He related that the pieces of property include 105 Lakeshore Drive that
has a house on the property, also property known as the bean property on Hwy. 161 with a house consisting of approximately 3.5 acres, adding that the house would need to be removed.
He continued saying that the property also consisted of the corner property between Military and Trickey Lane that was also donated. He then answered that the property consisted of
4 acres plus. He then noted that the property has two houses and they have obtained appraisals.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2008
7:00 P.M. – 7:11 P.M.
In response to a question posed by Alderman Ray, Mr. Dupree surmised that with the acquisition of the 4 acres there would probably be a total of 35 acres.
Alderman Ray stated that he would be in favor of funding the request if the City has the funds available.
Alderman Ray moved, seconded by Alderman Howard to approve a $100,000 match as requested.
Mayor Swaim explained that the City set aside $50,000 for land purchases regarding Reed’s Bridge Battlefield area, adding that another $50,000 would have to be drawn from the Capital
Fund to fully fund the requested match of $100,000.
Alderman Smith stated that he felt it to be a worthwhile project.
At this time, MOTION CARRIED.
ANNOUNCEMENT(S): JOINT PLANNING COMMISSION AND CITY COUNCIL MEETING.
Mayor Swaim announced that the joint meeting would be held at the Community Center February 12th at 11:30 a.m.
Mayor Swaim answered that the Department heads, Water Department, Wastewater Utility, Parks Commission and the Chamber of Commerce have been invited to attend and have input.
ADJOURNMENT: Without objection, Mayor Swaim adjourned the meeting at approximately 7:11 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer