06 APR 06.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 06, 2006
7:00 P.M. – 7:18 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on April 6, 2006 at the regular meeting place of the Council. Alderman Howard delivered the invocation and
Mayor Swaim led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT nine (9),
ABSENT (1). Alderman Twitty arrived at approximately 7:01 p.m. and Alderman Lewis was absent.
Others present for the meeting were: City Attorney Robert Bamburg, Deputy Clerk Kary Jezwinski, City Engineer Jay Whisker, Public Works Director Jim Oakley, Fire Chief John Vanderhoof,
Battalion Chief Joe Bratton, Police Chief Robert Baker, Parks and Recreation Director George Biggs, Mrs. Judy Swaim, Mrs. Helen Stroud, Mrs. Edith Smith, Mrs. Addie Gibson, Mr. Mike
Wilson, Mr. Larry Smith, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the regular City Council meeting of March 16, 2006 for approval and/or correction at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 2 March 2006 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGINEERING
Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Report for March 2006. Said report reflects:
PERMITS/LICENSE ISSUED INSPECTIONS PREFORMED
Building Permits 30 Building Inspections 75
Business License 18 HVACR 55
Electrical 111 Plumbing 103
UNSIGHTLY & UNSANITARY VEHICLES
Grass Letters 103 Notice of Noncompliance 53
Property Mowed 0 Towed 10
Trash Letters 73
Trash Removal 3 CONDEMNATIONS
Property Maint. Letters 7 Structural Maint. Letters 0
Cost for February $235.86 Structural Repairs Made 0 Demolitions 0
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 06, 2006
7:00 P.M. – 7:18 P.M.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION: a. ORDINANCE 1273 (#6-06)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF OBTAINING NEW ROOFING FOR A PORTION OF THE JACKSONVILLE COMMUNITY CENTER; DECLARING
AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Stroud moved, seconded by Alderman Sansing that Ordinance 1273 be placed on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 1273.
Mayor Swaim related that waiving competitive bidding for the roof repairs would allow the City to keep the same contractor who repaired the roof for the Library using the same flat roof
system and who assumed the warranty for that system when the original contractor failed to do so.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1273 be APPROVED on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty
and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Howard to suspend the rules and place Ordinance 1273 on SECOND READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher,
Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1273.
Alderman Stroud moved, seconded by Alderman Ray to further suspend the rules and place Ordinance 1273 on THIRD and FINAL READING.
In response to a question from Alderman Fletcher, City Engineer Whisker explained that the system is a rolled roofing system made of vinyl for flat roofs. It was noted that the contract
is for 50 mills with a 15-year warranty.
ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1273.
Alderman Smith moved, seconded by Alderman Sansing that Ordinance 1273 be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and
Howard voted AYE. NAY (0). MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 06, 2006
7:00 P.M. – 7:18 P.M.
Alderman Elliott moved, seconded by Alderman Ray that the EMERGENCY CLAUSE be attached to Ordinance 1273. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud,
Twitty and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBER 1273 THIS 6th DAY OF APRIL 2006.
b. ORDINANCE 1274 (#7-06)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF REPAIRING AND REPLACING THE CEILING IN THE POOL AREA OF THE JACKSONVILLE COMMUNITY
CENTER, DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim noted ongoing condensation problems in the pool area, explaining that the ceiling is dripping water and having corrosion problems. He related that the project had been bid
twice with the lowest bid coming in at $462,000. He stated that options to bring the price down have been reviewed and it was discovered that part of the project cost was due to bidders
assuming that they would have to replace a large number of the roof purlins, because the insulation prevents contractors from being able to fully determine the extent of damage. He
stated that part of the recommendation is that the City contract removal of the insulation and then have a corrosion expert determine damage regarding the steel beams. He stated that
this preliminary work might help bring the entire bid price down regarding the full extent of necessary repairs. He noted ongoing project efforts for almost a year and the need to move
forward this summer.
In response to a question posed by Alderman Fletcher, Mayor Swaim related that approximately two years ago a new barrier system was installed at the cost of approximately $20,000.00.
He noted that the new system has improved the conditions.
Mayor Swaim noted that the Jacksonville Community Center has been the role model for several other cities building similar centers, adding that he has advised other cities of the conditions
with the indoor pool, offering that separating the pool from other center areas would be the optimum solution.
Alderman Stroud moved, seconded by Alderman Howard that Ordinance 1274 be placed on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 1274.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1274 be APPROVED on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty
and Howard voted AYE. NAY (0). MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 06, 2006
7:00 P.M. – 7:18 P.M.
Alderman Smith moved, seconded by Alderman Howard to suspend the rules and place Ordinance 1274 on SECOND READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher,
Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1274.
Alderman Smith moved, seconded by Alderman Ray to further suspend the rules and place Ordinance 1274 on THIRD and FINAL READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker,
Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1274.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1274 be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard
voted AYE. NAY (0). MOTION CARRIED.
Alderman Elliott moved, seconded by Alderman Smith that the EMERGENCY CLAUSE be attached to Ordinance 1274. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud,
Twitty and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBER 1274 THIS 6th DAY OF APRIL 2006.
PLANNING COMMISSION: RESOLUTION 590 (#3-06)
A RESOLUTION PROVIDING SUPPORT OF THE PROPOSED ANNEXATION OF CERTAIN REAL PROPERTY INTO THE CITY LIMITS OF JACKSONVILLE (COMMONLY KNOWN AS LOST CREEK ESTATES); AND, FOR OTHER PURPOSES.
Mayor Swaim explained that Lost Creek Estates is a new subdivision being proposed for development on the west side of Jacksonville.
City Engineer Whisker demonstrated locations of Lost Creek Estates and StoneRidge Subdivision on a map of the general area. He then noted the location of area schools in relationship
to the surrounding developments.
Alderman Smith moved, seconded by Alderman Sansing to read Resolution 590. MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 590.
Alderman Howard moved, seconded by Alderman Ray to adopt Resolution 591. MOTION CARRIED.
GENERAL: a. RESOLUTION 591 (#4-06)
A RESOLUTION PROVIDING SUPPORT OF THE PROPOSED ANNEXATION OF CERTAIN REAL PROPERTY INTO THE CITY LIMITS OF JACKSONVILLE (COMMONLY KNOWN AS STONERIDGE SUBDIVISION); AND, FOR OTHER PURPOSES.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 06, 2006
7:00 P.M. – 7:18 P.M.
Alderman Ray moved, seconded by Alderman Howard to read Resolution 591. MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 590.
Alderman Stroud moved, seconded by Alderman Sansing to approve Resolution 591. MOTION CARRIED.
b. RESOLUTION 592 (#5-06)
A RESOLUTION AUTHORIZING DEANNEXATION AND DETACHMENT OF CERTAIN UNIMPROVED AND UNINHABITED WETLANDS FROM THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Howard to read Resolution 592. MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 590.
Alderman Sansing moved, seconded by Alderman Howard to approve Resolution 592. MOTION CARRIED.
APPOINTMENT(S): JACKSONVILLE HOUSING AUTHORITY
Alderman Fletcher moved, seconded by Alderman Ray to approve the reappointment of Mr. Ferrell Gray for a term to expire 03-17-2011. MOTION CARRIED.
ANNOUNCEMENT(S): Parks and Recreation Director George Biggs announced that the annual Easter Egg Hunt will be held Saturday at Excell Park starting at 9:30 and immediately followed by
the Pitch, Hit and Run for boys and girls ages seven to fourteen.
ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at approximately 7:18 p.m.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer