01 MAY 03.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 3, 2001
7:00 P.M. – 7:20 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on May 3, 2001 at the regular meeting place of the Council. Alderman Howard delivered the invocation and
Mayor Swaim led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Ray, Wilson, Stroud, Twitty, and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum. Alderman Lewis arrived at approximately
7:04 p.m. and Alderman Fletcher arrived at approximately 7:06 p.m. Alderman Sansing is attending an awards ceremony for his son. PRESENT nine (9), ABSENT (1).
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Melanie Green, Director of Administration Murice Green, City Engineer Jay Whisker, Purchasing
Agent June Brown, CDBG Director Theresa Watson, Police Chief Hibbs, Fire Chief Vanderhoof, Parks and Recreation Director George Biggs, Parks Assistant Administrator Patty Walker, Mrs.
DeDe Hibbs, Mrs. Addie Gibson, Jacksonville Patriot Reporter Peggy Koury, and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of April 19, 2001 for approval and/or correction at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of 5 April 2001 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Wilson to APPROVE the monthly Animal Control Report for April 2001. Report reflects the following:
REVENUES……………………………………………$ 566.00
CONTRIBUTIONS………………………………$ 0.00
ADOPTIONS/FINES…………………………$ 566.00
TOTAL……………………………………………………$ 566.00
ROLL CALL: Alderman Elliott, Smith, Ray, Wilson, Stroud, Twitty and Howard voted AYE. (0) voted NAY. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 3, 2001
7:00 P.M. – 7:20 P.M.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
DEVIATION IN AGENDA: Appoint Committee to Revise Code Enforcement Ordinances
Mayor Swaim offered that data included in the packets regarding ordinances from other cities vary greatly in depth. He asked that a committee be appointed with participation from the
City Engineer because he supervises the Code Enforcement Officers, adding that he and Mr. Green will also be involved to some extent. He related that the committees most involved in
this area would be the Recreation and Sanitation Committees. He related that Alderman Sansing and Stroud are members of those committees and may want to volunteer for the clean-up sub-committee.
He then noted that Aldermen Ray and Fletcher from the Street and Engineering committees may also want to join in those discussions. He asked that the City Attorney be involved since
he would have to approve proper legal action regarding committee recommendation.
It was noted that Aldermen would be notified when meetings are held.
City Engineer Whisker was asked to coordinate the first meeting before the committee had opportunity to appoint a chairman.
Mayor Swaim requested that the committee make any revision or recommendations and return to the council with a proposal. He stated that Council would then have an opportunity for input.
He related the need to work through issues diligently and provide a recommendation promptly regarding the hiring of a third Code Enforcement Officer and training time.
Discussion ensued regarding considerations for a farmers market and guidance for that issue.
Mayor Swaim related that there had been a committee regarding solicitation regulations but there was no formal recommendation returned to the Council regarding an ordinance. He related
the need for guidance to the permitting department; especially to address location permitted because of problematic traffic considerations.
Alderman Fletcher noted that during discussion the farmers were separated for consideration of a framers market. Discussion ensued as to items allowable for a farmers market.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 3, 2001
7:00 P.M. – 7:20 P.M.
Alderman Howard mentioned the rugs being sold at Main and James Street on Saturday.
City Engineer Whisker related that they were licensed as a business to operate.
Mayor Swaim pointed out that Mr. Taylor’s Barbecue purchases a full business license annually.
RESUME AGENDA:
STREET DEPARTMENT: Request to Accept Bid Berkshire Drainage Project
Mayor Swaim related that all bidders have performed contracts for the City satisfactorily and the recommended bid is the lowest bid.
Alderman Smith moved, seconded by Alderman Wilson to accept the low bid from Building & Utility Contractors in the amount of $26,260 with funds to be drawn from the Drainage Fund.
In response to a question from Alderman Wilson, City Engineer Whisker stated that the existing concrete drain between Amherst Court and Berkshire Circle is broken due to an earlier sewer
repair, and a wet weather spring. He related plans to remove the concrete and put in a perforated drain to run the water out to a curb inlet and leaving a grassy drain to drain around
the corner for the top water.
Mayor Swaim stated that the problem has existed for many years and the former City Engineer had worked on solutions for a French drain. He stated that a French drain is about the only
solution for the area, pointing out that the water puddles in backyards and has no place to go, adding that it continues to be wet and the only way it was felt the problem could be addressed
was through a French drain system.
At this time, MOTION CARRIED.
Mayor Swaim related that the Marshall Road project area has been too wet to level the dirt so the crew has moved up and is working behind McArthur going toward Gregory Street. He related
that the project was a long-term plan and that the first estimates were over a million dollars. He pointed out that the project has been accomplished in different phases and the goal
is almost complete after many years. He stated that it will significantly improve drainage in that area.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 3, 2001
7:00 P.M. – 7:20 P.M.
Discussion ensued regarding the meeting of the City Council sub-committee which was set for Monday 7th MAY, at 7:00 P.M.
Alderman Wilson reminded everyone to vote regarding the millage election.
Mayor Swaim related that early voter turnout has been very good, which might be an indication that turnout will be better than expected.
Alderman Fletcher questioned if it was thought that there could be a problem regarding traffic and the proposed development across from City Hall. He pointed out traffic back-up concerns
regarding the short exit ramp for the south bound Main Street exit.
Mayor Swaim stated that the plans have been requested for review from the project architect, but as yet have not been furnished.
City Engineer Whisker stated that the plans have not completely been firmed up as yet and will be forthcoming.
In response to a question from Alderman Twitty, City Engineer Whisker related that it is his understanding that the proposed development is a large gas station with ten pumps.
Mayor Swaim related that the development will feature a stand alone Fuel Man and a fast food restaurant. He added that the development will require a variance regarding setback.
Mr. Green announced an Animal Control meeting May 17th at 6:00 p.m. at City Hall, regarding preliminary building plans.
PLANNING COMMISSION:
GENERAL:
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim without objection adjourned the meeting at approximately 7:20 p.m.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer