00 MAY 18.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 18, 2000
7:00 P.M. – 7:11 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on May 18, 2000 at the regular meeting place of the Council. Alderman Howard delivered the invocation and
the Mayor led the standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Williamson, Twitty, and Howard answered ROLL CALL. Mayor Swaim also answered ROLL CALL declaring a quorum.
PRESENT ten (10), ABSENT (0).
Others present: City Attorney Robert E. Bamburg, Deputy City Clerk Melanie Green, Director of Administration Murice Green, Finance Director Paul Mushrush, Purchasing Agent C.J. Brown,
Purchasing Assistant Angela Blacklock, City Engineer Jay Whisker, CDBG Director Frank Rowland, Parks and Recreation Director George Biggs, Police Chief Hibbs, Fire Chief Vanderhoof,
Mrs. Judy Swaim, Mrs. DeDe Hibbs, Mrs. Edith Smith, Deputy of Public Works Jimmy Oakley, Parks and Recreation Administration Manager Patty Walker, Fireman Kyle Rhone, Patriot Reporter
Peggy Koury, Leader Reporter Rick Kron, Democrat-Gazette Reporter Larry Ault and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of May 4, 2000 for approval and/or correction at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Gentry that the minutes of the Regular City Council Meeting of 20 April 2000 be APPROVED. MOTION CARRIED.
Director of Administration Murice Green introduced Mr. Jay Whisker as the newly hired City Engineer. The Council welcomed him aboard.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Elliott that the Regular Monthly Report for April of the Jacksonville Police Department be APPROVED. Said report reflects; Total value of
reported stolen Property $54,989.00, Total value of recovered stolen property $37,676.00, and Total Report Sales $308.00.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 18, 2000
7:00 P.M. – 7:15 P.M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Elliott to APPROVE the Report for April of the Jacksonville Fire Department, which reflects a fire loss of $30,475.00, and a savings total
of $410,500.00.
REGULAR MONTHLY REPORT/COMMUNITY DEVELOPMENT
Alderman Wilson moved, seconded by Alderman Elliott that the Regular Monthly Report for April be approved. Said report reflects:
PROGRAM INQUIRIES APRIL YR-TO-DATE
Rehab 1 6 Home 0 4
CDBG 0 2
Sewer 2 6
HAG 1 1
Home Buying 4 19
HOMEBUYER ASSISTANCE GRANT (HAG)
Applications 2 2
Approved 0 0
Processed & Closed 0 0
HOUSING REHAB APPLICATIONS
Loan Applications (HOME) 0 2
Grant Applications (CDBG) 0 0
JOBS COMPLETED
HOME Funded Rehabs 0 1
CDBG Grant Rehabs 1 3
CDBG Emergency Grants 3 5
CDBG Sewer Grants 1 3
City Sewer Loans 0 4
CDBG Handicap 0 0
Warranty Repairs 0 3
Total 19
HOME BLDG/BUYING/RECONSTRUCTION SALES
Applications received 1 8
Single family housing construction starts 0 0
Homes built or re-constructed/completed 0 2
Mortgage Loan applications pending financing 0 4
Approved Mortgage loans for Const. Sales 0 1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 18, 2000
7:00 P.M. – 7:15 P.M.
JBIP ACTIVITY
Students enrolled in current classes 0 18
Number of sessions held 4 22
Correspondence to new business 3 16
Applications taken 0 21
Promotional presentations 0 22
Visits/Consultations with students 10 54
Student Grant/Loans 0 0
Graduates 14 14
Graduate business starts 0 2
PUBLIC IMPROVEMENTS
Sage Street project completed.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Williamson, Twitty and Howard voted AYE. NAY 0. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid: Skid Loader
Alderman Wilson moved, seconded by Alderman Williamson to approve the low bid from Capital Ford New Holland in the amount of $37,300.00 as budgeted from the Street Department Fund.
MOTION CARRIED.
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: ORDINANCE 1137 (#9-2000)
AN ORDINANCE AMENDING THE CITY OF JACKSONVILLE PERSONNEL POLICY MANUAL; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim related that Ordinance 1137 will be postponed until Human Resource Director Dennis Foor can be present. He explained that Mr. Foor is absent due to hospital test.
b. Authority for Mayor/City Clerk to sign contract with the Pulaski County School District
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 18, 2000
7:00 P.M. – 7:15 P.M.
Finance Director Paul Mushrush related that Parks and Recreation conducts a day camp program every summer, and that the agreement will enhance the program by adding an educational element.
He stated that it is an agreement between the Boys and Girls Club, the School District, and the Parks and Recreation Department.
Parks and Recreation Director George Biggs related that Parks and Recreation has applied for a grant that, if approved, will provide program funding for three years. He then stated
that existing day camp funds will need to fund the programs for this year before the grant funds will be available. He stated that the City portion is $54,000.00. He then related that
summer camp hours will be 7:00 a.m. to 6:00 p.m. but will be extended to offer after school hours. He said that teachers will help with the tutorial regarding nutritional education and
annual dentist checkups. He related that some parenting classes will be offered along with swimming that is being offered by the Parks Department regarding physical activity. He stated
that other programs will be added by the Police Department offering the Dare Program and other drug awareness programs.
Mayor Swaim noted that the City portion will be drawn from existing budgeted funds that would have gone to run the day camp without the extra programs.
Alderman Smith moved, seconded by Alderman Lewis grant authority to the Mayor and City Clerk to enter into an agreement with Pulaski County Special School District.
In response to a question posed by Alderman Wilson, Mr. Biggs related that the first year of the program will serve one-hundred children and will be the base for expansion.
Alderman Ray questioned meals and plans regarding government nutrition funds.
Mr. Biggs related that the children will be served breakfast and are requested to bring their own lunches.
Mr. Mushrush related that Jacksonville Elementary School Principal Susan Buchanon is administrator of the programs and is familiar with the regulations regarding governmental nutritional
funding. He related that the item was discussed and will be further researched.
At this time MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 18, 2000
7:00 P.M. – 7:15 P.M.
APPOINTMENTS: Parks and Recreation Commission/Dr. Greg Bollen
Alderman Elliott moved, seconded by Alderman Howard to approve the reappointment of Dr. Greg Bollen to the Parks and Recreation Commission for a term to expire 05/09/2005. MOTION CARRIED.
DEVIATION IN AGENDA:
ASPHALT OVERLAY BID
Alderman Smith moved, seconded by Alderman Gentry to suspend the rules and place the Asphalt Overlay Bid on the agenda. MOTION CARRIED.
In response to a question from Alderman Elliott, City Engineer Whisker related that former City Engineer Reel has reviewed the bids and felt the estimations were good. He then related
that the estimations would provide for most of the needed repairs.
Mayor Swaim related that Duane Reel has been retained on an hourly basis for consultation and the bids have been reviewed, adding that estimations regarding the mill work were estimated
at $1.75 a square yard which came in at $1.33 per square yard. He responded that Cranford has performed work for the City of Jacksonville, as has all of the bidders.
Alderman Elliott moved, seconded by Alderman Gentry to approve the low bid from Cranford Construction in the amount of $384,412.43.
Mayor Swaim noted that the estimated cost per square ton will be drawn as budgeted funds from the Street Department.
At this time MOTION CARRIED.
ADJOURNMENT:
Mayor Swaim without objection adjourned the meeting at approximately 7:11 p.m.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer