00 AUG 17.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 17, 2000
7:00 P.M. – 7:18 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on August 17, 2000 at the regular meeting place of the Council. Alderman Howard delivered the invocation
and led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Smith, Lewis, Gentry, Ray, Williamson, Twitty, and Howard answered ROLL CALL. Vice Mayor Elliott also answered ROLL CALL declaring a quorum. PRESENT eight (8),
ABSENT (2).
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Melanie Green, Director of Administration Murice Green, Human Resource Director Dennis Foor, City
Engineer Jay Whisker, CDBG Director Frank Rowland, Purchasing Agent C.J. Brown, Parks and Recreation Director George Biggs, Police Captain Baker, Fire Chief Vanderhoof, Mrs. Edith Smith,
Mrs. Lindy Lewis, Parks and Recreation Administration Manager Patty Walker, Parks and Recreation Athletic Fitness Manager Paul Rector, Mr. Tommy Bond, Mr. Bob Stroud, Mrs. Addie Gibson,
Mr. Terry Sansing, Jacksonville Patriot Reporter Peggy Koury, Leader Reporter Rick Kron, Ms. Rebecca Kron, and interested citizens.
PRESENTATION OF MINUTES:
Vice Mayor Elliott presented the minutes of the Regular City Council Meeting of August 3, 2000 for approval and/or correction at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Gentry that the minutes of the Regular City Council Meeting of 20 July 2000 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Williamson that the Regular Monthly Report for July of the Jacksonville Police Department be APPROVED. Said report reflects; Total value of
reported stolen Property $47,572.00, Total value of recovered stolen property $5,519.00, and Total Report Sales $293.00.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 17, 2000
7:00 P.M. – 7:18 P.M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Williamson to APPROVE the Report for July of the Jacksonville Fire Department, which reflects a fire loss of $40,500.00, and a Savings Total
of $120,000.00.
REGULAR MONTHLY REPORT/COMMUNITY DEVELOPMENT
Alderman Ray moved, seconded by Alderman Williamson that the Regular Monthly Report for July, be approved. Said report reflects:
JBIP ACTIVITY JULY YR. TO DATE
Students enrolled in current classes 0 18
Number of sessions held 0 18
Correspondence to new business 4 17 Applications taken 12 37
Promotional presentations 3 27 Visits/Consultations with students 15 71
Student Grant/Loans 1 (PENDING)
Graduates 0 0
Graduate business starts 0 2
NEIGHBORHOOD REVITALIZATION EFFORTS:
Sunnyside Neighborhood garden-neighborhood involvement is low, but a few residents are making a good effort to grow vegetables in an unusually hot and dry summer. The heat is also a
factor with the Jacksonville Farmers Market-with three weeks left for the market, farmers have moved to other areas with shade. The CD and Parks & Rec. Department Directors have discussed
the possibility of moving the market location next summer to Dupree Park, if the interest in the market remains high. A fall planting of the garden with local youths (with adult supervision)
working the garden may get more neighborhood interest, but at this point it doubtful. This proposal calls for a single planting of fall greens.
PROGRAM INQUIRIES JULY YR-TO-DATE
Rehab 3 10 Home 2 18
CDBG 1 11
Sewer 2 12
HAG 1 3
Home Buying 8 29
HOMEBUYER ASSISTANCE GRANT (HAG)
Applications 1 2
Processed & Closed 1pending appr. 1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 17, 2000
7:00 P.M. – 7:18 P.M.
HOUSING REHAB APPLICATIONS
Loan Applications (HOME) 2 4
Grant Applications (CDBG) 1 5
Total Rehabs Done 3 19
HOME BLDG/BUYING/RECONSTRUCTION SALES
Applications received 4 11
Homes built or re-constructed/completed 0 2
Mortgage Loan applications pending financing 2 9*
Approved Mortgage loans for const. sales 0 1
PUBLIC IMPROVEMENTS/JULY
Stanphill Road Sidewalk
Residents do not want this sidewalk on the north side of the road.
Construction-Pending location
We plan to hold a meeting in August/September to discuss alternatives
S. Spring Street Reconstruction, sidewalk, curb
Council approved low bid-estimated construction date: August 28, 2000.
Low/Mod Income area Parks Improvement
-new equipment purchased/pending for Galloway Park
-funding for proposed equipment for Johnson & Excel Parks will have to go before public hearing to re-allocate funding to other needed areas-recommend transfer to Rehab shortfall.
ROLL CALL: Aldermen Smith, Lewis, Gentry, Ray, Williamson, Twitty, and Howard voted AYE. Motion received (7) AYE. (0) NAY. MOTION CARRIED.
WASTEWATER DEPARTMENT:
WATER DEPARTMENT:
FIRE DEPARTMENT:
STREET DEPARTMENT: BID for Street Striping & Pavement Markers
City Engineer Whisker related that the bid indicates difference in price regarding reflectivity. He related that tape is the most reflective and came in at a range of high to low bid
of $95,305.60 and $86,523.40. He then related that the same streets striped with thermoplastic and paint came in at $13,801.20 and $16,133.60 from high to low. He stated that the contract
depends on the type of pavement marker desired.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 17, 2000
7:00 P.M. – 7:18 P.M.
Vice Mayor Elliott related the recommendation is for the Thermoplastic at low bid of $13,801.20 from Marking Systems but also to include that the Mayor and Engineer Whisker be able to
negotiate the price of the pavement markers up to the allowable 20% negotiation area.
Alderman Ray moved, seconded by Alderman Smith to accept the low bid from Marking Systems for $13,801.20 for Thermoplastic and allow the Mayor and City Engineer to negotiate up to 20%
regarding the purchase price of pavement markers. MOTION CARRIED.
PARKS & RECREATION DEPARTMENT: BID for Soccer field lighting
Alderman Williamson related that part of the bid included lighting for the backside of existing poles in the Soccer field. He stated that in speaking with the pole manufacturer it was
not recommended.
Alderman Williamson moved, seconded by Alderman Lewis to table the bid for Soccer field lighting pending further input.
In response to a question posed by Alderman Ray, Parks and Recreation Director George Biggs stated that the only conflict with tabling the bid would be the beginning of soccer season
and end of Daylight Savings Time. He related that the soccer season would begin the first Saturday in September.
At this time, MOTION CARRIED.
PLANNING COMMISSION: ORDINANCE 1140 (#12-2000)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: NORTH FIRST STREET, JACKSONVILLE ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE
LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Howard that Ordinance 1140 be placed on FIRST READING. ROLL CALL: Aldermen Smith, Lewis, Gentry, Ray, Williamson, Twitty, and Howard voted AYE.
NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 17, 2000
7:00 P.M. – 7:18 P.M.
Alderman Ray moved, seconded by Alderman Smith to dispense with the reading of Ordinance 1140 in its entirety.
In response to a question from Alderman Smith, Vice Mayor Elliott related that the property is located between Kroger and Otis Goodsell’s house on North First Street and has a small
white framed house currently on the location.
ROLL CALL: Aldermen Smith, Lewis, Gentry, Ray, Williamson, Twitty, and Howard voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Gentry to approve Ordinance 1140 on FIRST READING. ROLL CALL: Aldermen Smith, Lewis, Gentry, Ray, Williamson, Twitty, and Howard voted AYE.
NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Gentry moved, seconded by Alderman Ray to suspend the rules and place Ordinance 1140 on SECOND READING. ROLL CALL: Aldermen Smith, Lewis, Gentry, Ray, Williamson, Twitty, and
Howard voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Smith to further suspend the rules and place Ordinance 1140 on THIRD AND FINAL READING. ROLL CALL: Aldermen Smith, Lewis, Gentry, Ray, Williamson,
Twitty, and Howard voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Gentry moved, seconded by Alderman Ray to APPROVE AND ADOPT Ordinance 1140. ROLL CALL: Aldermen Smith, Lewis, Gentry, Ray, Williamson, Twitty, and Howard voted AYE. NAY (0).
Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1140 THIS THE 17TH DAY OF
AUGUST 2000.
b. FINAL PLAT of Lots 26, 27, and 28 Jordan Acres Subdivision
City Engineer Whisker related that Jordan Acres Subdivision is located off Trickey Lane, east of Hwy 161. He stated that the lots have access off Trickey Lane. It was noted that there
are no stipulations attached.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 17, 2000
7:00 P.M. – 7:18 P.M.
Alderman Smith moved, seconded by Alderman Williamson to approve the final plat of Lots 26, 27, and 28 of Jordan Acres Subdivision as presented. MOTION CARRIED.
GENERAL: BID for Renovation of Senior Center Kitchen
Vice Mayor Elliott related that the bid is for needed renovation to the kitchen area in order to meet Health Department Standards. He related that the majority of funds will come from
earmarked funds for Elderly Activities with an additional expenditure requested from the Capital Improvement Fund.
Finance Director Paul Mushrush stated that a last minute change in figures calculated has resulted in a decrease in requested funds. He then related that $42,180.00 was budged for the
Senior Center and held in the General Fund legal reserves. He stated that monies came from delinquent property tax revenues with the last check being three cents so the balance in that
account is 38,927.00. He stated that the architect from Cromwell has recommended the low bidder of Samco Construction and has negotiated for a lower contract than what the original
bid, which brings the project to $42,435.00. He pointed out that as a community project that serves a larger area, the Elderly Activities has committed parts of their budget, along
with the City of Sherwood and the City of Jacksonville. He stated that additions to the renovation bid are the construction part of it and two freezers. He related that since the Senior
Center prepares meals there are Health Department requirements regarding flash freezing. He pointed out that without contracting that service out the Center will save $1.00 per meal
per month. He stated that with all funds available there is $57,627.93 with the short fall being $1,287.41.
Vice Mayor Elliott related that the funds are available in the Capital Improvement Fund.
In response to question from Alderman Ray, Mr. Mushrush related the original funds budgeted are from the 1980 Senior Citizens Bond Fund. He related that the fund was closed and reserved
in the General Fund.
Alderman Ray moved, seconded by Alderman to Approve the low bid from Samco Construction with additional funding of $1,287.41 from the Capital Outlay Fund. MOTION CARRIED.
APPOINTMENTS:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 17, 2000
7:00 P.M. – 7:18 P.M.
ANNOUNCEMENTS:
PAVING UPDATE
City Engineer Whisker related that Lessel Street has mostly been completed, adding that the Police Department front parking lot and three streets in Northlake is all that is remaining.
He related that the entire project should be completed the next day.
RAILROAD CROSSING
City Engineer Whisker stated that the curbs are not completed, pointing out that the street has been overlaid up to the crossing on both sides. He stated that the tracks are very uneven,
adding that they will have to settle before the project can be completed.
UPDATE ON CHIEF HIBBS
Captain Baker related that he may be release from the hospital tomorrow.
The Council expressed appreciation for those filling in for the Chief in his absence.
The Council expressed appreciation to Mr. Rowland and wished him well in his relocation to Texas.
ADJOURNMENT:
Vice Mayor Elliott without objection adjourned the meeting at approximately 7:18 p.m.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer