98 NOV 05.DOC CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DR.
The City Council of the City of Jacksonville, Arkansas met in Regular Session on November 5, 1998 at the regular meeting place of the Council. Alderman Bill Howard delivered the invocation
after which Mayor Tommy Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and Howard answered ROLL CALL. Mayor Swaim also answered ROLL CALL, declaring a quorum. PRESENT seven (7), ABSENT
three (3). Alderman Williamson and Keaton were absent for unknown reasons and Alderman Wilson was out of town.
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Police Chief Larry Hibbs, Fire Chief John Vanderhoof, City Engineer Duane Reel,
Finance Director Paul Mushrush, Public Works Director Murice Green, Mrs. Tommy Swaim, Mrs. Edith Smith, interested employees from the Police Department, interested citizens and members
of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of October 15, 1998 for approval and/or correction at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 1 October 1998 be APPROVED. MOTION CARRIED.
GENERAL: a. Public Hearing: 7:00 p.m. CDBG / RESOLUTION 510 (#6-98) 16th Year Entitlement Increment
The public hearing was delayed in that OECD Director Frank Rowland was not present at that time.
DEVIATION IN AGENDA: CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Elliott to APPROVE the monthly Animal Control Report for October 1998.
Report reflects the following:
REVENUES.................................. $ 566.50
CONTRIBUTIONS............................. $ .00
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
ADOPTION/FINES.............................$ 566.50
TOTAL REVENUES.............................$ 566.50
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and Howard voted AYE. MOTION CARRIED.
REGULAR MONTHLY REPORT/OECD
Alderman Ray moved, seconded by Alderman Elliott, that the Regular Monthly Report for October, of Economic and Community Development Department be approved. Said report reflects:
OCT. YR-TO DATE
HOMEBUYER ASSISTANCE GRANTS (HAG):
a. Applications Received ...................... 2 11
b. Processed:.................................. 2 13
c. Total Approved ..............................2 11
OCT. YR-TO-DATE
HOUSING REHABILITATION:
a. Loan Applications (HOME):................... 2 8
b. Grant Applications (CDBG):....................2 10
c. Emergency/Handicap (CDBG)................... 0/0 2/2
d. Warranty Repairs.............................0 2
Total Job Bids:..............................4 26
Total Jobs Done:.............................2 24
SEWER LINE (Loans & Grants): OCT.
Applications Received:.......................1 2
Total Job Bids:..............................1 2
Total Jobs:..................................0 1
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard, voted AYE, NAY (0). MOTION CARRIED.
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
DEVIATION IN AGENDA: ORD. 1107 (#17-98) WAS DELAYED UNTIL LATER IN THAT 2/3'S MAJORITY WAS NEEDED TO SUSPEND THE RULES AND COMPLETE PASSAGE OF THE ORDINANCE AT THE MEETING.
STREET DEPARTMENT: BID: Drainage/Calhoun Branch
City Engineer Reel related that the City does not have a problem with the low bid by Building and Utilities in the amount of $196,413.00.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
Alderman Ray moved, seconded by Alderman smith that the low bid of, $196,413.00 from Building and Utilities be APPROVED with funding from the Drainage Funds. MOTION CARRIED.
Bid: Madden Rd.-T.P. White Drainage
City Engineer Reel that there is not a problem from the standpoint of the City with the low bid. He said that Brian Boroughs had related to him that he was comfortable with the bid
and felt he could do the work for the amount of the bid.
Alderman Ray moved, seconded by Alderman Elliott that the low bid of $54,156.10 from Boroco be APPROVED with funding from the Street Drainage Fund.
DEVIATION IN AGENDA: PUBLIC HEARING: RESOLUTION 511 (#7-98)
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, APPROVING THE STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS FOR THE SIXTEENTH YEAR ENTITLEMENT
INCREMENT OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM MAKING CERTAIN REQUIRED CERTIFICATIONS TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND AUTHORIZING THE MAYOR TO SUBMIT
THE PROGRAM MATERIALS TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.
Mayor Swaim opened the public hearing at approximately 7:06 p.m.
Mr. Frank Rowland addressed the item of business which Mayor Swaim said is predicated on the City obtaining $300,000.00 in grants from the Federal Government.
He apologized for being late. He alluded to notes from previous public meetings which were included in the packet of each Alderman.
He pointed out priorities as chosen by citizens in those meetings;
(1) Sage Street widening for safety (projected funding $50,000.00)
(2) Stanphill Street sidewalks - safety for children
(3) Sunnyside sidewalks - (may be funded from prior year's remaining funds)
(4) 177 Roosevelt (ditch-safety) (may be funded from prior year's remaining funds)
(5) Ghoshen Street (gully and sewer)(may be funded from prior year's remaining funds)
(6) Home Rehab ($90,000.00) (Estimated 16 Grants/$5,000.00)
(7) Neighborhood Revitalization ($10,000/Playground Equip./Galloway Pk.)
(8) Job Creation/Small Business ($50,000.00 (Program Commitment
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
for Incubator Operations)
(9) Homebuyers Assistance Grant (HAG) ($20,000.00 (Estimated 20 Grants/$1,000.00)
(10) Public Improvements/Street Projects ($70,000.00 (See 2nd Public Meeting Notes (Items 1-5)
(11) Program Administration ($60,000.00 (HUD Program commitment)
Mayor Swaim pointed out that the HAG funding is to help with closing costs. Under the Home Rehab recommendation: "Delegate administrative authority to approve Loan/Grants up to $25,000.00
on a case by case basis", Mayor Swaim stated that he has a concern. He said that one or two of the same would not leave enough funding to complete other projects on the list. He said
remodeling is different than bringing a home into a safe, sound, and sanitary condition.
Alderman Sansing related that a case by case individual problem noting that one or two homes owners have need of more that twelve or fifteen thousand dollars for improvements. He said
that he felt Mr. Rowland should have the flexibility to go beyond current levels in a case by case study. He said that it is very important to the program in the City.
Mrs. Linda Jones of 164 Roosevelt Rd. and President of the Sunnyside Hills Neighborhood Association, related that there is one house in particular that will need the maximum allowed
to get it livable. She related that she has a grant loan, which she is repaying, for improvements on her property. She suggested that type of thing for those home owners needing major
improvements on their properties.
Mr. Rowland related that there is a Section 8, Minimum HUD Standards used as a check list with regard to funding. He said that loan grants, under Home Funding, use the same check list.
He said that the $25,000.00 funding with one or two houses would use CDBG funds for the year mentioning that he knows of one in particular meeting the need for the maximum funding.
He said that his recommendation is for $25,000.00 in Loan Grant funding.
Mayor Swaim said that he had no problem with the Loan Grant recommendation from Mr. Rowland. He said that pay back is percentage wise, according to income. He closed the public hearing
at approximately 7:25 p.m.
Alderman Ray moved, seconded by Alderman Sansing that Resolution 510 (#6-98) be read. MOTION CARRIED. Whereupon, City Attorney Robert Bamburg read the resolution.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
Alderman Ray moved, seconded by Alderman Smith, that the rules be suspended and that the resolution not be read in its entirety. MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Ray that Resolution 510 (#6-98) be APPROVED. MOTION CARRIED.
DEVIATION IN AGENDA: ORDINANCE NO. 1107 (#17-98)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING A TRAINED POLICE DOG FOR THE JACKSONVILLE POLICE DEPARTMENT; DECLARING
AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim recognized Police Chief Hibbs who stated that the purchase for a K-9 officer is recommended to be made from K-9 Unlimited, where previous K-9's have been purchased. He said
that Sherwood Police Department is also purchasing a K-9 from the same company and that training expense will be shared.
Chief Hibbs said that funds are available for the purchase, that no money has to be appropriated. He said that he desires to purchase another animal in about six months.
Alderman Smith moved, seconded by Elliott to place Ordinance 1107 on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and Howard voted AYE. NAY (0).
Motion
received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Smith to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and
Howard voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Elliott moved, seconded by Alderman Smith to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and Howard voted AYE.
NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Howard moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher,
and Howard voted AYE. NAY (0). Motion received seven (7) affirmative
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney
Bamburg read the Ordinance for the Second Time.
Alderman Sansing, moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and Howard
voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Lewis moved, seconded by Alderman Elliott, that Ordinance 1095 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and Howard voted
AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Ray, that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and Howard voted
AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1107 THIS THE 5TH DAY
OF NOVEMBER, 1998.
DEVIATION IN AGENDA: BID: Demolition of Houses
Mayor Swaim introduced City Engineer Reel who voiced that the contractor with the low bid has done very good work in the past.
Mr. Reel related that the structure listed as item four (127 Roosevelt) should be deleted, that it is being remodeled by OECD.
He said that Rogers & Dillon are reputable contractors.
Alderman Smith moved, seconded by Alderman Howard to APPROVE the bid of Rogers & Dillon in the amount of $16,400.00 for the Demolition of Houses, as listed on the bid sheet included
in these minutes, with one deletion, 127 Roosevelt. MOTION CARRIED. (from Inspection Department budgeted funds)
RESUME AGENDA:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
APPOINTMENTS: Health Care Facilities Board
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
Mayor Swaim stated that there is a need to reestablish the Board
due to the fact that the Pathfinder Organization is getting read to do some extensive programs and build some buildings using bond funds which are available through the City. He said
that there is the ability to borrow ten million dollars a year under the bank approved bonds.
He named the following as recommended appointments for five-year terms beginning November 5, 1998 extending through November 5, 2003: Mr. Lloyd Aclin, #1 Cindy Lane
Mrs. Mabel Marson, 1104 McArthur Dr.
Dr. Rex Moore, #7 Delta Cove
Mr. Pat O'Brien, 602 W. Main St.
Mr. Joey L. Price, 300 Cloverdale, Jacksonville, AR.
Alderman Elliott moved, seconded by Alderman Howard to appoint
Mr. Lloyd Aclin, #1 Cindy Lane
Mrs. Mabel Marson, 1104 McArthur Dr.
Dr. Rex Moore, #7 Delta Cove
Mr. Pat O'Brien, 602 W. Main St.
Mr. Joey L. Price, 300 Cloverdale, Jacksonville, AR.
to the HOUSING FACILITIES BOARD for five year terms beginning upon appointment and ending on November 5, 2003. MOTION CARRIED.
DEVIATION IN AGENDA:
Mayor Swaim pointed out that an item regarding the roof at #2 Fire Station noting a handout from City Engineer Reel as reference to the item.
He said that there is also a proposed addition is included in the drawing. He related that the estimated cost of the improvements is $27,500.00
Alderman Smith moved, seconded by Alderman Ray that an item of business regarding replacing the roof at Fire Station #2 on Graham Road be placed on the agenda. MOTION CARRIED.
Mr. Reel addressed the Council explaining that he and Alderman Phillip Keaton met at the facility and came to the conclusion that a corrugated, 26 gauge metal roof with a mansard around
the building with a one in twelve slope would improve the roof situation adding that it would take about thirty days to do the work, explaining the nature of the same to the Council.
He said that maintenance on the roof would be cut to zero for the next thirty or forty years. He said the finished product would be about a 42-inch mansard around the building. He
said that the cost would be approximately $27,500.00.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
It was pointed out by Mayor Swaim that bids could not be obtained, that it was advertised for bids.
City Engineer related that prices may be obtained from two reputable contractors for submission at the next regular City Council Meeting.
City Attorney Bamburg and Mayor Swaim affirmed that it would be legally correct.
There was no action on the item at this time.
ANNOUNCEMENTS:
There were comments regarding service received by the citizens of Jacksonville from Comcast. Mayor Swaim said that a study regarding the same is progressing.
Alderman Wilson announced that Jacksonville Towers would have a dinner on Friday, inviting everyone to attend.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:00 p.m. MOTION CARRIED.
Respectfully,
___________________________ ____________________________
Lula M. Hawkins MAYOR
City Clerk-Treasurer