98 MAY 07.DOC CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DR.
The City Council of the City of Jacksonville, Arkansas met in Regular Session on May 7, 1998 at the regular meeting place of the Council. Alderman Robert Lewis delivered the invocation
after which Mayor Tommy Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson and Howard answered ROLL CALL. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT eight
(8), ABSENT two (2). Alderman Sansing was attending an awards ceremony for one of his sons. Alderman Keaton was absent due to illness.
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Police Chief Larry Hibbs, Finance Director Paul Mushrush, Chamber of Commerce Director
Mickey Anders, OECD Director Frank Rowland, Chairman Bart Gray of the Planning Commission, Mrs. Tommy Swaim, Mrs. Dee Dee Hibbs, Mrs. Edith Smith, interested citizens and members of
the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of April 16, 1998 for approval and/or correction at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 2 April 1998 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL/APRIL
Alderman Wilson moved, seconded by Alderman Elliott to APPROVE the monthly Animal Control Report for April 1998.
Report reflects the following:
REVENUES.................................. $ 743.50
CONTRIBUTIONS............................. $ .00
ADOPTION/FINES.............................$ 743.50
TOTAL REVENUES.............................$ 743.50
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson and Howard voted AYE. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
REGULAR MONTHLY REPORT/OECD/APRIL
Alderman Wilson moved, seconded by Alderman Elliott that the Regular Monthly Report for April, of Economic and Community Development Department be approved. Said report reflects:
APR YR-TO DATE
Public Works:
a. Projects Bid.....................................0 0*
b. Interim Inspections..............................1 7
c. Project Close-out................................0 2
d. Pre-construction Conference......................0 0
(*includes redo)
HAG:
Applications Processed..............................0 2
Grants Approved.....................................0 2
Approval Pending....................................0 0
Rehab:
a. Letters to prospective applicants................0 26
b. Applications received............................2 6
c. Work write-up & cost estimate....................2 8
d. Appraisals & Environmental reviews...............2 2
e. Bids Advertised..................................2 10*
f. Pre-construction conferences/Contracts signed....1 5
g. Project starts...................................1 5
h. Interim inspections.............................12 24
i. Final inspections...............................18 42
j. Project Closeouts................................1 3
k. Emergency Inspection/Worked....................0/0 1/1
l. Warranty Repairs.................................1 1
m. Disability Access (program add 3/98).............1 1
n. Rehab mortgages released.........................0 1
(*includes rodeo)
MEETINGS:
Informational Meetings (ED).......................2/4 12/13
Public Meeting (OE/CD)............................0/2 0/3
Conferences/Seminars/Training.....................0/1 0/4
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and Howard, voted AYE, NAY (0). MOTION CARRIED.
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
STREET DEPARTMENT:
Mayor Swaim updated the Council that asphalt milling is in progress and that overlay work will begin in the next few days.
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
a. Recommendation: Land Use Map Amendment
b. FINAL PLAT: Jamestown Subdivision
DEVIATION IN AGENDA:
b. FINAL PLAT: Jamestown Subdivision
Mayor Swaim explained that Jamestown is a continuation of Jackson Heights Subdivision and connects to Knights Place continuing to John Harden Drive.
Alderman Elliott questioned whether or not Lots 18 and 19 are addressed with regard to houses facing side yards.
Engineer Tommy Bond stated that they have.
Alderman Elliott moved, seconded by Alderman Smith that the FINAL PLAT of JAMESTOWN SUBDIVISION BE APPROVED with the stipulation that homes constructed on Lots 18 and 19 not face the
side yard and that said stipulation be included in the Bill of Assurance as well. MOTION CARRIED.
RESUME AGENDA:
a. Land Use Map Amendment
There was a general discussion regarding the need to modify the Land Use Map. Alderman Wilson questioned why the City has a Land Use Map and a Zoning Map pointing out that delays for
developers may need to be changed.
Mayor Swaim related that State Law mandates that if the City has a Planning Commission it must have a Land Use Map which projects what should be the trend of the future.
Alderman Wilson suggested that step by step information be provided developers with regard to steps to be followed in requests for land use changes.
Alderman Williamson pointed out that delay could be detrimental to industrial development.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
Mayor Swaim pointed out that a review of the Land Use Map can be made at any time, adding that the City does not have to wait until a request is made before its modification.
City Attorney Bamburg stated that before a property can be recommended to the City Council by the Planning Commission for rezoning, the Land Use Map has to match what the classification
provides. He said that in this particular instance the Land Use Map lists the property as residential and the request is for commercial. He pointed out that advertising, done per State
Statute, for requests to rezone properties cannot be done until Council action modifies the Land Use Map.
Alderman Wilson voiced that he felt the process is too lengthy and suggested that efforts be made to change State Law if necessary.
Mayor Swaim pointed out that he felt changing State Law is not the answer noting that in Portland, Oregon it takes a year for a developer to complete the same process. He explained
that a developer is subject to a lawsuit if someone is displeased with his development.
ORDINANCE 1095 (#5-98)
AN ORDINANCE AMENDING THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Lewis to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and Howard voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Elliott moved, seconded by Alderman Ray to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and Howard
voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson,
and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
Alderman Ray, moved, seconded by Alderman Howard, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson,
and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Lewis, that Ordinance 1095 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and Howard
voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Elliott, that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson,
and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1095 THIS THE 7th DAY
Mayor Swaim voiced that he would request that the City Engineer work with the City Attorney in preparing information regarding proper procedure to be followed with reference to different
requests affecting land use and rezoning changes.
GENERAL:
a. Public Hearing: CDBG Neighborhood Revitalization Strategy Area
Mayor Swaim introduced Mr. Frank Rowland who addressed the Council.
He explained that the proposal to revitalize neighborhoods is basically a fine tuning of the five-year consolidated plan that was passed in December of 1997. He said that the goal of
that plan is to help low and very low income families. He said that will be continued and an area will be targeted in the Sunnyside Hills Addition which contains well over 50% of low
and very low income households. He said he desires to streamline the project with HUD and designate the area as a neighborhood revitalization strategy area. He said working the total
neighborhood does give some flexibility as far as spending money in that a block may be considered, if a majority of its residents meet the criteria for low income. He requested that
Council review the draft of the strategy plan and approve the same at the next Council meeting.
Mayor Swaim opened the public hearing at approximately 7:24 p.m.
He stated that the main focus is to try to improve on the efforts of the City in Sunnyside Addition since 1977. He related that
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
improving streets and blocks in specific areas where most or all of the homes show the need for improvement.
He informed the Council about a volunteer effort, showing pictures, of improvements made with funds buying materials with labor done by volunteers.
He also mentioned the possibility of having vest pocket parks in the improvement efforts.
Mr. Rowland related that in helping themselves through neighborhood
associations stretches dollars. He said that home emergency care can be addressed anywhere in the City in response to concerns expressed by Alderman Fletcher in obligating full block
areas.
Mayor Swaim closed the public hearing at approximately 7:35 p.m.
b. RESOLUTION 505 (#2-98) Records Destruction
Mayor Swaim explained that the resolution proposes to keep records longer that is required by State Law, 10 years versus 7 years.
City Clerk Hawkins related that the process would simplify the procedure mentioning a fire that destroyed all records stored in Campbell Warehouse in 1989.
Alderman Elliott moved, seconded by Alderman Howard that Resolution 505 (#2-98) be read.
Finance Director Paul Mushrush addressed the Council with a suggestion to consider an imaging system which would simplify storing of records. He related that it will take money and
expertise requesting that his suggestion be considered an adjunct to the resolution. He noted a cost of $30,000.00 or less adding that not all records can be imaged which will necessitate
the help of the City Attorney. He pointed out that in his first years as Finance Director, there were tons and tons of paper.
Mayor Swaim said that the suggestion should be given consideration in budget considerations.
At this time the MOTION CARRIED.
At this time, Alderman Ray moved, seconded by Alderman Wilson to dispense with the reading of the Resolution in its entirety. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
Alderman Wilson moved, seconded by Alderman Ray that Resolution 505 (#2-98) be APPROVED. MOTION CARRIED.
c. Team City (ENTERGY) Presentation
Mayor Swaim introduced Mr. Gary Laney, Customer Service Manager with Entergy, who in turn introduced Mr. Mike Mauldin, Director of Economic Development at Entergy or "Teamwork Arkansas".
Mr. Mauldin said that about one month ago the company created a new program called Team City Partners consisting of sixteen communities throughout the State of Arkansas as charter members
of which Jacksonville is one. He said that the program is designed to recognize and reward those communities that have really made a commitment to development at the local level as
well as partnering with Entergy in their Teamwork Arkansas initiative. He also complimented Mickey Anders and Diane Williams for their work through the Chamber of Commerce.
He said that rewards to team city partners will include site consultant events hosted by Entergy.
A certificate was read and presented to Mayor Swaim by Gary Laney commending the City of Jacksonville for their economic development preparedness.
d. CIVIL WAR MEMORIAL "REED'S BRIDGE"
Mayor Swaim voiced that a presentation was made be the Sertoma Club at a recent City Council Meeting regarding financing for the restoration of Reed's Bridge and the purchase of seven
and one half acres of land at the site.
He asked that the Council make a decision with regard to the land purchase and restoration of Reed's Bridge.
Alderman Wilson moved, seconded by Alderman Ray that the City of Jacksonville team with Reed's Bridge Battlefield Preservation Society with not more than a $25,000.00 commitment to purchase
land, which is at this time 50% of the land cost. MOTION CARRIED.
Mayor Swaim said that funding is in a holding pattern and may need to be given consideration at budget time.
APPOINTMENTS: SEWER COMMISSION: Reappointment of Ms. Joan Zumwalt for a five year term to expire 04/20/2003
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
Alderman Elliott moved, seconded by Alderman Lewis that Mrs. Joan Zumwalt be reappointed to the Sewer Commission for a five year term
to expire 04/20/2003. MOTION CARRIED.
ANNOUNCEMENTS:
BLINKING LIGHTS/CENTRAL FIRE STATION
Mayor Swaim explained that boring under the highway is the hold-up in the project adding that he will encourage completion when City Engineer Reel returns from sick leave.
LOOP ROAD PROJECT
Mayor Swaim said that he has had contact with the district engineer regarding the Loop Road Project and was assured that the contractor is well within their time frame with 37 days left
to complete the job. He said that the asked that the contractor never be used in another project in the City of Jacksonville.
DISTURBANCE CREATED BY CONTRACTORS EARLY IN THE A.M.
Alderman Lewis voiced that he has had complaints with regard to contractors beginning their work day at a time when it is necessary for others to sleep.
Mayor Swaim related that it would be difficult to limit contractors as far as work schedule hours.
ADJOURNMENT:
Alderman Fletcher moved, seconded by Alderman Lewis that the meeting adjourn at approximately 7:20 p.m. MOTION CARRIED.
Respectfully,
___________________________ ____________________________
Lula M. Hawkins MAYOR
City Clerk-Treasurer