97 SEP 18.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7:00 P.M. - 7:20 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on September 18, 1997 at the regular meeting place of the Council. Alderman Ray delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Keaton, and Howard answered ROLL CALL. Aldermen Sansing and Williamson informed Mayor Swaim that they would be unable
to attend the meeting. PRESENT EIGHT (8), ABSENT (2). Mayor Swaim answered ROLL CALL and declared a quorum. He expressed appreciation to the audience for their attendance.
Others present for the meeting were: City Attorney Robert E. Bamburg, Personnel Director Michael Beeman, City Engineer Duane Reel, Fire Chief Rick Ezell, Police Chief Larry Hibbs, Police
Chief Rick Ezell, Finance Director Paul Mushrush, Economic and Community Development Director Phil Sullivan, Mrs. Judy Swaim, Mrs. Dee Dee Hibbs, other City employees, interested citizens
and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of September 4, 1997 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of August 21, 1997 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Wilson moved, seconded by Alderman Smith that the Regular Monthly Report for August, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire
loss of $13,450.00 for the month of August.) ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Keaton and Howard voted AYE. NAY 0. MOTION CARRIED.
OECD AGENCY:
Alderman Wilson moved, seconded by Alderman Smith that the Regular Monthly Report for August, 1997 of the Economic and Community Development Department be approved. Said report reflects:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7:00 P.M. - 7:20 P.M.
Public Works:
a. Bids Received.........................................1
b. Interim Inspections...................................0
c. Project Close-out.....................................0
d. Pre-construction Conference...........................1
Hag:
Applications Processed...................................2
Grants Approved..........................................2
Approval Pending.........................................0
Rehab:
a. Letters to prospective applicants.....................0
b. Applications received.................................0
c. Work write-ups & estimates............................2
d. Bids Advertised.......................................5
e. Pre-construction conferences..........................1
f. Appraisals & Environmental reviews....................0
g. Interim inspections...................................0
h. Final Inspections.....................................0
i. Emergency Inspection..................................0
j. Partial payments......................................0
k. Project Closeout......................................0
l. Warranty Repairs......................................1
m. Contracts signed......................................1
n. Rehab mortgages released..............................0
Meetings:
Informational Meetings(ED)...............................5
Informational Meetings(CD)...............................2
Public Meeting (OECD)....................................0
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
Request from Finance Department: Purchase of "Fixed Asset Software" and Additional Network Memory"
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7:00 P.M. - 7:20 P.M.
Mayor Swaim recognized Paul Mushrush, Finance Director.
He related a previous problem with software which tracks fixed assets. He said that for the last several years a spread sheet has been the method used which is rather cumbersome. He
said the desired software meets all the requirements and that the request is for funding in that the item was not budgeted. He pointed out that the memory currently in the network is
not sufficient to cover the additional space on the hard drive that will carry the software adding that the total cost of the two is approximately $5,500.00.
Alderman Elliott moved, seconded by Alderman Keaton to Approve the request of the Finance Department for software and network upgrade amounting to approximately $5,500.00 with payment
for the same from the Equipment Fund. MOTION CARRIED.
APPOINTMENTS:
PARK & REC COMMISSION:
(Mr. Curtis Green recommended for a term to expire May 9, 2002)
Mayor Swaim related that Mr. Green has been recommended by members of the Park & Rec Commission. He said that he has visited with Mr. Green and feels he is interested in welfare of
the youth of the community as well as providing services for all the people of the City.
Alderman Smith moved, seconded by Alderman Elliott to appoint Mr. Curtis Green to the Park & Rec Commission for a term to expire May 9, 2002. MOTION CARRIED.
ANNOUNCEMENTS:
Report: Communications Committee
Alderman Smith said that the committee has had two meetings and that an ordinance is forthcoming for the second meeting in October.
Report: Fencing Committee
Alderman Keaton related that the initial meeting held before the City Council Meeting was productive. He gave notice of the next meeting to be held at 6:00 p.m. at City Hall prior to
the City Council meeting on October 2, 1997.
Mayor Swaim recommended that careful consideration be given to the above items of business.
EXISTING 1 CENT SALES TAX USE:
Mayor Swaim related that information was included in the packet.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7:00 P.M. - 7:20 P.M.
He pointed out that the five-mill property tax was done away with when the one cent tax was passed and that the use of the tax was specifically stated.
Alderman Smith expressed that the public needs to be informed with regard to the one cent sales tax, in the upcoming election, which relates to sewer improvements encouraging press coverage.
BUS SERVICE/CATA:
Mayor Swaim said that the service will have to be re-evaluated, pointing out that funding exists through Dec. 31, 1997. He related that use has not been as good as was hoped. He said
that there is a limited time that CATA will continue the bus service as it is a losing proposition at present.
INTRODUCTION:
Mayor Swaim introduced Graduate Intern Steve Ward who is working on a Masters Degree in public administration through Mayor Swaim's office.
FIRE RATING:
Mayor Swaim said that the recent ISO fire rating of the City of Jacksonville will be known in the month of November.
MARSHALL RD. IMPROVEMENT AT BRADEN:
Mayor Swaim pointed out that in making improvements, occasionally problems are created. He said that the fencing at the intersection of Braden and Marshall Rd. will be reviewed.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:20 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer