97 NOV 06.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. - 8:30 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on November 6, 1997 at the regular meeting place of the Council. Alderman Howard delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL. Alderman Lewis came in at approximately 7:05 p.m. PRESENT
TEN (10), ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum.
Others present for the meeting were: City Attorney Robert E. Bamburg, City Engineer Duane Reel, Public Works Director Murice Green, Finance Director Paul Mushrush, OECD Director Phil
Sullivan, Mr. Steven Ward, intern from Mayor Swaim's office, Justice of the Peace Larry Goddard, Mr. Frank Rowland of OECD, Police Chief Larry Hibbs, Mrs. Billie Ann Meyer and visitors
representing the Arena Project, Ms. Maurene Rose representing Waste Management, other City employees, interested citizens and members of the press.
DEVIATION IN AGENDA:
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of October 2, 1997 be APPROVED. MOTION CARRIED.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of October 16, 1997 for study and action at the next Regular City Council Meeting.
RESUME AGENDA: a. Request to close Crestview Drive between T.P. White & Vine Street
PUBLIC HEARING OPENED by Mayor Swaim at 7:05 p.m.
There was no comment pro or con regarding the closing of Crestview Drive between T.P. White & Vine Street.
Mayor Swaim closed the public hearing at approximately 7:06 p.m.
b. OECD Public Hearing Accepting 1998 CDBG Program RESOLUTION 504 (#11-97)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. - 8:30 P.M.
PUBLIC HEARING OPENED by Mayor Swaim at approximately 7:06 p.m.
Mayor Swaim recognized Mr. Phil Sullivan to address the item of business.
He related that $339,000.00 is expected from HUD and CDBG Programs.
He informed the Council that Phase I of Spring Street, an engineering study, was done this year and that $72,000.00 has been added out of 1998 program for reconstruction of Phase II.
He said that $5,000.00 has been put in the 1998 home buyers assistance grants program which was very successful in 1997. He pointed out that $84,000.00 set aside in the 1998 budget
will completely finish the nine phases of the water project in Sunnyside Hills. A new ADVA program has received $200,000.00 funding for 1998 and $110,000.00 is set aside to form an
incubator for small business endeavors. He explained the process for receiving the funds. Administration costs set aside are $67,800.00 out of the $339,000.00 for program administration.
There were no comments from the audience with regard to the funding of the program.
Mayor Swaim closed the public hearing at approximately 7:12 p.m.
Alderman Ray moved, seconded by Alderman Sansing to read Resolution 504 (#11-97). MOTION CARRIED. City Attorney Bamburg read the resolution.
Alderman Ray moved, seconded by Alderman Smith, to suspend the rules and dispense with the reading of Resolution 504 (#11-97) in its entirety. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Ray to APPROVE RESOLUTION 504 (#11-97). MOTION CARRIED.
DEVIATION IN AGENDA: Closing of Crestview Drive between T.P. White and Vine St.
Alderman Wilson moved, seconded by Alderman Howard to APPROVE the closing of Crestview Drive with proper preparation of Ordinance for closure done by City Attorney Bamburg. MOTION CARRIED.
DEVIATION IN AGENDA: ARENA BOARD PRESENTATION
Mayor Swaim introduced Mrs. Billie Ann Meyer who expressed appreciation to the Council for the opportunity to present an
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. - 8:30 P.M.
update of the progress being made on the arena which she said is on schedule adding that construction preparation has begun.
She introduced an architect, Mr. Charlie Foster, Project Manager for the civic center design team, who shared designs with regard to the architecture. He related that plans call for
18,000 seats, 377,000 square feet and that the building still has included in its design many if not all the comments gained in meetings gained from groups interested in the economic
development of Central Arkansas.
He presented artists concepts of the open, spacious design of the concourse area inside the building which is approximately 70 ft. wide. He explained that the view from the plaza with
regard to the river is planned to be very inviting.
Mr. Art Huntley with the construction management team was introduced by Mr. Foster.
Mr. Huntley voiced that excavation is being done at the present and that parking lots of the old Kroger and Firestone areas are being prepared so that steel work can be accomplished
in early 1998. He said that the Board has awarded six out of an estimated forty-two packages, have been awarded to date representing about 30% of the job or 13.3 million of the direct
cost, adding that all the prime companies thus far are Arkansas companies. He stated that from the prime contracts awarded one million is committed to 2nd and 3rd tier contractors and
vendors representing small, minority, and women owned businesses. He noted that approximately 6% of the construction has been completed, adding that Nabholz will begin the super structure
concrete around the first of December and the steel work will begin in February with the work force increasing and eventually peaking in the summer and fall of 1998.
He related that upcoming bid packages for mechanical, plumbing, and electrical will open December 4th, building enclosure bids will begin on December 11th and interior finish trades
will be let for bids in January 1998. He added that all bids let but for the landscaping and the hard scape of the exterior by March 1, 1998. He said that the awarding of all bids
is set no later than the summer of 1998 noting that matching funds are being sought.
Mr. Michael Marion, manager of the Arena was introduced by Mr. Huntley. He said that the Board has approved an initial term sheet for a contract with the University of Arkansas. He
made mention of other proposals for events at the arena. He related that there is 7,000 sq. ft. of meeting room space adding that it is a multi-purpose arena.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. - 8:30 P.M.
Mrs. Meyer introduced Mr. Paul Seminate, part of the construction management team, Mr. Fred Treason who worked with architects on the design for the arena.
She went on to note that public decision making is very important in the development of the arena pointing out that there are at present 34 people from various cities who join with people
in the Central Arkansas area with similar interests in art and art related activities who hope to make the facility a piece of public art.
She said that $100,000 of arena money was used to match $400,000 of ASTI funds available due to the fact that the site is off Highway 70 and will attract a lot of pedestrian traffic.
She related that she is not aware of any endeavor to come back to the citizens and request more tax money to take care of possible traffic gridlock situations in the future.
Mayor Swaim said that there have been some extensive studies and recommendations made with regard to parking which may eliminate traffic congestion. Hotel/Motel and shuttle accommodations
for people staying in the Jacksonville area for arena activities were mentioned with regard to economic impact in the City of Jacksonville.
Mrs. Maoris mentioned "Downtown Argent", the "River Walk", and addition to the Hailstone Hotel as downtown improvements in the arena area.
Mayor Swaim said that the Clinton Library is being considered for construction at the end of the Broadway Bridge.
Mayor Swaim expressed appreciation to Mr. Larry Goddard for his contribution to the arena project as well as Mrs. Maoris and those who made presentations.
RESUME AGENDA: CONSENT AGENDA:
ANIMAL CONTROL DEPT:
Alderman Wilson moved, seconded by Alderman Howard to APPROVE the monthly Animal Control Report for the month of October 1997.
Report reflects the following:
CONTRIBUTIONS............................. $ 25.00
ADOPTION/FINES ............................$ 594.50
REVENUES:..................................$ 619.50
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. - 8:30 P.M.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. MOTION CARRIED.
b. ACCEDE AGENCY:
Alderman Wilson moved, seconded by Alderman Howard, that the Regular Monthly Report for October, 1997 of the Economic and Community Development Department be approved. Said report
reflects:
Public Works:
a. Projects bid..........................................1
b. Interim Inspections...................................7
c. Project Close-out.....................................1
d. Pre-construction Conference...........................1
Hag:
Applications Processed...................................4
Grants Approved..........................................3
Approval Pending.........................................1
Rehab:
a. Letters to prospective applicants.....................9
b. Applications received.................................3
c. Work write-ups & estimates............................2
d. Bids Advertised.......................................0
e. Pre-construction conferences..........................2
f. Appraisals & Environmental reviews....................0
g. Interim inspections...................................6
h. Final Inspections.....................................1
i. Emergency Inspection..................................1
j. Partial payments......................................0
k. Project Closeout......................................1
l. Warranty Repairs......................................0
m. Contracts signed......................................1
n. Rehab mortgages released..............................2
Meetings:
Informational Meetings(ED)...............................4
Informational Meetings(CD)...............................1
Public Meeting (ACCEDE)..................................0
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. - 8:30 P.M.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: REQUESTS TO ACCEPT BID: 1. Eastview Drainage
Mayor Swaim pointed out that there were numerous bidders and that bids ranged from $300,000.00 to a low of $199,000.00.
City Engineer Reel addressed the item stating that this is hopefully the last phase of the Eastview Drainage Improvement, approximately a 960 ft. ditch. He said that Harris Construction,
the low bidder who also did the Oakhurst drainage work with no problems, is recommended to receive the bid of $199,523.50.
Alderman Elliott moved, seconded by Alderman Sansing that the low bid of $199,523.50 from Harris Construction be ACCEPTED. MOTION CARRIED with funding from the Drainage Fund.
2. Sidewalk Construction
Mr. Reel addressed the item stating that the low bidder was allowed to withdraw a bid on another project due to a mistake he had made.
He said that he had called the bidder, Nathaniel Saine Construction Company, for the amount of $75,254.20, is comfortable with the bid, and that he has confidence that the bidder can
do the work.
Mayor Swaim pointed out that funding will be from the line item budgeted as Street Fund Sidewalk.
Alderman Smith moved, seconded by Alderman Lewis that the low bid of $75,254.20 from Nathaniel Saine Construction be ACCEPTED. MOTION CARRIED with funding from line item STREET FUND
SIDEWALK.
3. Beaver Contract
Mayor Swaim explained that beaver control is critical to drainage control within the City limits. He related that properties in low areas are flooded in a very short period of time
adding that the destruction of timber is a factor.
Mr. Green, Public Works Director, related that the bidder has worked for the City previously with good results.
Alderman Elliott moved, seconded by Alderman Wilson to APPROVE the Beaver Contract to D & G Varmint Control bid of $10,899.96. MOTION CARRIED. (budgeted Street Department item)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. - 8:30 P.M.
PARKS & REC DEPT:
SANITATION DEPT: a. REQUEST TO ACCEPT BID: Leaf Vac
Alderman Howard moved, seconded by Alderman Williamson to ACCEPT the low bid of $15,400.00 from HENARD UTILITY PRODUCTS, INC. MOTION CARRIED. (Street Fund expenditure)
Mr. Green explained that the distributor of the item is out of Searcy and that parts and service are available from there.
Alderman Wilson mentioned that efforts need to be made to inform the public with regard to the time factor of servicing the different areas in town.
Mayor Swaim explained that it has been discussed with Mr. Green and every effort will be made to get notification for service to the public.
b. PRESENTATION: City Wide Recycling Pick-up by Waste Management
Aldermen Williamson and Elliott introduced the item of business. They related that efforts are under way to give the public options
available for recycling and sanitation efforts.
Mayor Swaim pointed out that the rates in Jacksonville are at a minimal with more service than most cities have.
Mr. Green voiced that the increased demand in sanitation service and cost of operations is the basis for formation of the committee who has worked with he and the Sanitation Superintendent
Rich Kulpanowski to review the trash, garbage, and recycling operations.
He briefed the Council on how the system has operated up to the present time.
He noted that personnel, operating and maintenance costs, equipment, depreciation, basic supplies and utilities for the buildings, and a new building.
He said that only 75% of the City is being covered at this time or roughly 5,000 residences in the recycling effort. He said that the possibility of another loader, driver, and an additional
recycling
truck is being given consideration. He said that the committee arrived at a cost per customer which is very competitive.
He said that since 1995 there has been a decline in the amount received for volume sold which has not dropped off that much.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. - 8:30 P.M.
He introduced Maureen Rose and Phil Bethel of Waste Management of Arkansas who made a presentation to the Council with regard to services available from their company.
Mayor Swaim introduced George Wheatley, former Mayor of Magnolia, who is now an executive of Waste Management.
Ms. Rose commended the City of Jacksonville for their efforts in recycling adding that it has contributed a lot toward recycling goals of the State of Arkansas which is 40% of the municipal
waste stream by the year 2000.
She gave an overview of the manner in which containers are used at each residence and collected by Waste Management. There was also a visual presentation of storage of said collections
as well as a recycling drop-off center.
She said that the cost of the program is $1.79 per household per month, which includes the cost of the bins, education materials, once a week collection, the processing, the marketing
and any follow up of education needed. She related that implementation time would be from one to two months and contracting would be done through the Solid Waste District of which the
City of Jacksonville is a member.
She said that the $1.79 is in place for the year 1997 with an option to add on 1% of the CPI index to handle incremental cost recovery. She stated that the price has gone up six cents
since the first of the year.
GENERAL: Resolution 503 (#10-97)
A RESOLUTION PROVIDING SUPPORT FOR AN INCREASE IN THE VERTICAL ELEVATION DISPOSAL CAPACITY OF THE BRUSHY ISLAND LANDFILL AND RECYCLING CENTER LOCATED IN JACKSONVILLE, ARKANSAS, TO A
MAXIMUM OF 5.6 MILLION CUBIC YARDS; AND, FOR OTHER PURPOSES.
Mayor Swaim pointed out that the City has been fortunate to have a landfill within the City limits thus saving on gas and operational cost.
Mayor Swaim introduced Mr. Sid Fitzgerald who stated that extention of the life of the landfill is desired, explaining that vertical expansion is the cheapest route.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. - 8:30 P.M.
He pointed out that the Highway Department took part of the land which reduced the life of the landfill from six to eight years.
He said that the landfill is at 330 ft. now and will go to 420 ft.
He said that the special dumping rate for the City of Jacksonville provides a savings of approximately thirty to forty thousand dollars a year.
Alderman Wilson moved, seconded by Alderman Smith to read Resolution 503 (#10-97) MOTION CARRIED. City Attorney Bamburg read the resolution.
Alderman Ray moved, seconded by Alderman Smith to dispense with the reading of the resolution in its entirety. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Fletcher to APPROVE RESOLUTION 503 (#10-97). MOTION CARRIED.
ANNOUNCEMENTS:
Mayor Swaim pointed out that more information would be coming on "Home Rule" discussed at a recent Municipal League meeting.
He noted that a lawsuit has been filed with regard to cities paying more to operate the County Jail.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:30 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer