97 DEC 04.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 4, 1997
7:00 P.M. - 7:20 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on December 4, 1997 at the regular meeting place of the Council. Alderman Lewis delivered the invocation
after which Acting Mayor Gary Fletcher led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Howard answered ROLL CALL. Alderman Keaton was absent. Alderman Fletcher, Acting as Vice Mayor,
answered ROLL CALL. PRESENT NINE (9), ABSENT (1). Vice Mayor Fletcher declared a quorum.
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Director Murice Green, Mr. Steven Ward,
intern from Mayor Swaim's office, Mr. Frank Rowland of OECD, Fire Chief Rick Ezell, Finance Director Paul Mushrush, Chamber of Commerce Director Mickey Anders, Mrs. Barbara Green, other
City employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of November 20, 1997 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of November 6, 1997 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
ANIMAL CONTROL DEPT:
Alderman Sansing moved, seconded by Alderman Lewis to APPROVE the monthly Animal Control Report for the month of November 1997.
Report reflects the following:
CONTRIBUTIONS............................. $
ADOPTION/FINES ............................$ 769.50
REVENUES:..................................$ 769.50
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Howard voted AYE. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 4, 1997
7:00 P.M. - 7:20 P.M.
Alderman Sansing moved, seconded by Alderman Lewis to APPROVE the
Regular Monthly Report for November, 1997 of the Economic and Community Development Department be approved. Said report reflects:
Public Works:
a. Projects bid..........................................1
b. Interim Inspections...................................2
c. Project Close-out.....................................0
d. Pre-construction Conference...........................0
Hag:
Applications Processed...................................3
Grants Approved..........................................2
Approval Pending.........................................0
Rehab:
a. Letters to prospective applicants.....................0
b. Applications received.................................2
c. Work write-ups & estimates............................2
d. Bids Advertised.......................................2
e. Pre-construction conferences..........................0
f. Appraisals & Environmental reviews....................0
g. Interim inspections...................................12
h. Final Inspections.....................................2
i. Emergency Inspection/worked...........................0
j. Project starts........................................1
k. Project Closeouts.....................................2
l. Warranty Repairs......................................0
m. Contracts signed......................................0
n. Rehab mortgages released..............................0
Meetings:
Informational Meetings(ED)...............................4
Informational Meetings(CD)...............................3
Public Meeting (0ECD)....................................1
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Howard voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 4, 1997
7:00 P.M. - 7:20 P.M.
STREET DEPARTMENT: Request to accept bid: Madden Road Drainage
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the bid of $22,615.66 from J.S. Construction for the Madden Road Drainage project. (funding; Street Drainage Fund) MOTION
CARRIED.
City Engineer Reel voiced that the company is building concrete ditches behind Ramada Inn, that their work is good.
He explained that the bid is a "lump sum bid" and that overruns will not be paid for, when the price range of bids was pointed out by Alderman Sansing.
He went on to explain the nature of the work, stating that there is 266 feet of ditch in the project that Mayor Swaim has been desiring to improve for a long time.
PARKS & REC DEPT:
SANITATION DEPT:
GENERAL: REPORT: Fencing Ordinance
Alderman Howard was recognized by Vice Mayor Fletcher to address the item of business.
He stated that the committee has been meeting for several months and that after the Planning Commission deals with the Ordinance at their meeting of December 8, 1997 the committee will
meet on December 18, 1997. He said that action by the Council will probably take place in January.
ANNOUNCEMENTS:
Vice Mayor Fletcher announced the Public Hearing with reference to "Cops First Grant" scheduled for 10 December 1997 at the Training Division in the Police and Courts building.
DEVIATION IN AGENDA:
Alderman Smith presented information to the Council with regard to the replacement of the gym floor at the Boys and Girls Club complex on Graham Road.
Alderman Smith moved, seconded by Alderman Elliott to suspend the rules and place the item of business with reference to a gym floor for the Boys & Girls club on the agenda for action.
MOTION CARRIED.
Alderman Smith stated that a low bid of $60,079.00 was submitted by Tri-State Floors.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 4, 1997
7:00 P.M. - 7:20 P.M.
He said that $5,579.00, a gift received approximately two years ago, will be used as part of the payment for the floor with the difference to come from CDBG funds.
There was discussion regarding the type of floor being laid. Alderman Sansing commented that he felt a less expensive flooring
should be considered with Alderman Elliott expressing that the school district has found wood to be most serviceable.
Alderman Ray commented that the Board voted to go with the wood floor upon recommendation from the North Little Rock Boys & Girls Club. He said that flooding possibilities at the Jacksonville
Club have been improved and the feeling of the Board is that the wood floor will last longer and give good service.
Alderman Elliott voiced that he recommends the wood floors over synthetics in that they can be refinished better and that they are cheaper to maintain.
Alderman Williamson moved, seconded by Alderman Ray that the bid of $60,079.00 from Tri-State Floors for a floor at the Jacksonville Boys and Girls Club be accepted with $54,500.00 funding
by CDBG and $5,579.00 funded by a gift to the organization. MOTION CARRIED with Alderman Sansing voting NAY.
DEVIATION IN AGENDA REF: MEETING OF CITY COUNCIL
Alderman Smith moved, seconded by Alderman Ray that there will be one meeting in the month of January on the 15th day of the month. MOTION CARRIED.
Alderman Wilson voiced that he felt the Council should be open to a called meeting if the need arises.
ANNOUNCEMENT: COMMENDATION REF: FIRE RATING
Alderman Elliott commended Chief Ezell, the Water Department and all others who worked in the efforts to improve the fire rating of the City of Jacksonville.
Chief Ezell voiced that he is very pleased to get the number 3 rating. He related that only two cities have a number 2 rating with six, now seven, who have a number 3 rating. He said
that an over all savings in insurance costs for seven thousand residences in the City of Jacksonville could amount to approximately $250,000.00 noting an effective date of January 1,
1998.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 4, 1997
7:00 P.M. - 7:20 P.M.
ADJOURNMENT:
Alderman Smith moved, seconded by Alderman Ray to adjourn the meeting at approximately 7:20 p.m. MOTION CARRIED.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer