97 AUG 07.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on August 7, 1997 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Keaton, and Howard answered ROLL CALL. Aldermen Lewis and Williamson were absent. PRESENT EIGHT (8), ABSENT (2).
Mayor Swaim answered ROLL CALL and declared a quorum.
Others present for the meeting were: City Attorney Robert E. Bamburg, Mayoral Assistant Michael Beeman, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Director
Murice Green, Office of Economic and Community Development Director Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Mrs. Judy Swaim, Mrs. Dee Dee Hibbs, other City employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of July 17, 1997 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes of the Regular City Council Meeting of July 3, 1997 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: ANIMAL CONTROL DEPT.
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the monthly Animal Control Report for the month of July, 1997.
Report reflects the following:
REVENUES...............................$ 546.00
CONTRIBUTIONS..........................$ .00
ADOPTION/FINES ........................$ 546.00
SECURITY DEPOSITS......................$ .00
TOTAL..................................$ 546.00
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted AYE. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
OECD AGENCY:
Alderman Wilson moved, seconded by Alderman Ray that the Regular Monthly Report for July, 1997 of the Economic and Community Development Department be approved. Said report reflects:
Informal meetings (OECD)..............................2
Informal meetings (OECD)..............................3
Public meeting (OECD).................................1
a. Letters to prospective applicants.....................6
b. Applications received.................................6
c. Bids Advertised.......................................3
d. Work write-ups & estimates............................3
e. Pre-construction conferences..........................0
f. Appraisals & Environmental reviews....................0
g. Interim inspections...................................0
h. Final Inspections.....................................0
i. Emergency Inspection..................................0
j. Partial payments......................................0
k. Project Closeout......................................0
l. Warranty Repairs......................................0
m. Contracts signed......................................0
n. Rehab mortgages released..............................0
Public Works:
a. Bids Received.........................................1
b. Interim Inspections..................................16
c. Project Close-out.....................................1
d. Pre-construction Conference...........................0
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
a. RESOLUTION 502 (#8-97)
A RESOLUTION REQUIRING COMPLIANCE WITH THE FEDERAL MILITARY SELECTIVE SERVICE ACT AS A CONDITION OF EMPLOYMENT WITH ANY ENTITY OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER
PURPOSES
Alderman Keaton moved, seconded by Alderman Sansing that Resolution 502 (#8-97) be read. MOTION CARRIED. (read by City Atty. Bamburg)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
Alderman Sansing moved, seconded by Alderman Ray that Resolution 502 (#8-97) be APPROVED. MOTION CARRIED.
b. ORDINANCE 1082 (#10-97) POSTING OR PUBLIC HEARING NOTICES
AN ORDINANCE CREATING JACKSONVILLE MUNICIPAL CODE 2.32.060 AND AMENDING JACKSONVILLE MUNICIPAL CODE 18.88.030 TO PROVIDE NOTICE PROVISIONS FOR VARIOUS BUILDING AND ZONING ISSUES(S) APPLICATION(S);
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Keaton moved, seconded by Alderman Wilson to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted
AYE. NAY (0). Motion received nine (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Sansing to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher,
Keaton and Howard voted AYE. Alderman Sansing voted NAY (0). Motion received eight (8) affirmative votes, (1) negative vote. MOTION
CARRIED.
Alderman Smith moved, seconded by Alderman Wilson to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher,
Keaton and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second
Time.
Alderman Ray, moved, seconded by Alderman Wilson, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Keaton and
Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Wilson moved, seconded by Alderman Smith, that Ordinance 1073 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Keaton and Howard
voted AYE.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Keaton, that EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Keaton and Howard
voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1082 THIS THE 7th DAY OF AUGUST, 1997.
c. Request to Accept Bid: CDBG Cherry Street Drainage Project
Mayor Swaim voiced that the recommended proposal is for the bid made by McV (included as Exhibit A of these minutes).
Mr. Sullivan related that McV has previously done satisfactory work for the City.
Alderman Sansing moved, seconded by Alderman Wilson that the bid of $23,200.00 from McV be ACCEPTED. MOTION CARRIED. (to be paid from CDBG Funds)
Mayor Swaim related that $200,000.00 additional money, above funds already secured, has been received for the renovation of homes to those who qualify for the funding. He complimented
the staff for their work in obtaining the funds.
Mr. Sullivan related that a cost of $25.00 for applications has been quoted by the Credit Union, which is cheaper than can be done in house. He complimented the financial institutions
for their assistance and community minded spirit.
ANNOUNCEMENTS:
SOCCER FIELDS;
Mayor Swaim informed the Council that all the dirt has been moved and that more work was done than was expected for the amount of money spent.
He related that bathrooms and lighting improvements are underway.
He said that the draining of Dupree Lake has begun adding that Hercules will bear the expense of the project which is scheduled for late summer.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
He informed the Council that the Central Arkansas Library System has made a proposal regarding the maintenance and operation of the library. He said that the proposal requesting giving
the building to the Library System with maintenance and operation becoming their expense versus that of the City. He related that more information is forthcoming.
COMMITTEE APPOINTMENTS;
Mayor Swaim noted that Mr. Billy Hall and Linda K. Sando have agreed to work with the committee researching changes by Ordinance regarding fencing regulations.
HAPSBURG PROJECT;
City Engineer Reel informed the Council that several joints of pipe have been sealed and that the project has been expanded in that damage was not as great as was anticipated. He said
that other drainage along James Street in the area of Second Baptist Church is projected for improvement with completion in approximately ten (10) days.
Mayor Swaim explained that City regulations need to specify whether coated or plastic pipe, or an open ditch has preference over the metal joints, noting that concrete joints can be
repaired.
SIDEWALKS/WARREN DUPREE SCHOOL;
Mayor Swaim said that sidewalks are planned for the area behind the school after a question from Alderman Howard.
SCHOOL IMPROVEMENTS;
Alderman Elliott announced that Mrs. Pat Bond has encouraged community involvement in cleaning up school areas, outside and inside noting that persons interested in helping can meet
at 8:00 a.m. at the Junior High School on Saturday 16 August.
ISO RATING;
Chief Ezell informed the City Council that after 16 years representatives will be with the Water Department and the Fire Department the week of August the eighteenth. He said that he
was confident that the rating will be changed from four (4) to three (3) adding that their decision may be handed down in the fall of this year.
CONDEMNATION ACTION;
Mayor Swaim and City Attorney Bamburg related that questions posed by a concerned citizen regarding City policy in handling condemned properties have been addressed noting that there
is case law affirming proper procedure being by the City.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:28 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer