97 APR 03.doc CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3, 1997
7:00 P.M. - 7:30 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on April 3, 1997 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL. Alderman Wilson was absent due to illness in his family, Alderman Sansing
came in at approximately 7:03 p.m. Mayor Swaim also answered Roll Call and declared a quorum. PRESENT NINE (9), ABSENT (1).
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Personnel Director Michael Beeman, Public Works Director
Murice Green, Office of Economic and Community Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Finance Director Paul Mushrush, Chairman
Mrs. Joan Zumwalt of Wastewater Utility, Superintendent David Thomas, Mrs. Judy Swaim, Mrs. DeDe Hibbs, Mrs. Edith Smith, Mrs. Barbara Green, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of March 20, 1997 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Elliott that the minutes of the Regular City Council Meeting of March 6, 1997 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Ray moved, seconded by Alderman Lewis that the Regular Monthly Report for February, of the Jacksonville Fire Department be APPROVED which reflects an estimated fire loss of
$8,350.00 for the month. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Howard voted AYE. NAY 0. MOTION CARRIED.
Alderman Sansing came in at approximately 7:03 p.m.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3, 1997
7:00 P.M. - 7:30 P.M.
OECD DEPARTMENT:
Regular Monthly Report/OECD Department
Alderman Ray moved, seconded by Alderman Lewis that the Regular Monthly Report for March of Economic and Community Development Department be approved. Said report reflects:
Informal Meetings ....................................... 2
ADFA Fair Housing Moniker................................ 1
Public Hearing........................................... 0
Professional Meetings (HOME Seminar)..................... 1
a. Letters to prospective applicants..................... 0
b. Applications received(sewer yard lines)............... 0
c. Bids Advertised....................................... 0
d. Work write-ups & estimates............................ 0
e. Pre-constructions conferences......................... 0
f. Appraisals & Environmental reviews.................... 0
g. Interim Inspections................................... 19
h. Final inspections..................................... 0
i. Emergency Inspection................................. 1
j. Partial payments...................................... 0
k. Project Close-outs.................................... 0
l. Warranty Repairs...................................... 0
m. Contracts signed...................................... 0
n. Rehab mortgages released.............................. 0
Public Works:
a. Proposals received.................................... 2
b. Interim Inspections................................... 43
c. Project Close-out..................................... 0
d. Pre-construction Conference........................... 0
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
ANIMAL CONTROL DEPT:
Alderman Ray moved, seconded by Alderman Lewis, to APPROVE the monthly Animal Control Report for March, 1997.
Report reflects the following:
OVERTIME HOURS PERFORMED:...................... 47 3/4 HRS.
REVENUES:...................................... $ 874.00
CONTRIBUTIONS.................................. $ .00
ADOPTION/FINES ................................ $ 874.OO
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher Williamson, Keaton and Howard voted AYE. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3, 1997
7:00 P.M. - 7:30 P.M.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT: RESOLUTION 497 (#4-97)
A RESOLUTION GRANTING AUTHORITY FOR THE MAYOR OF THE CITY OF JACKSONVILLE ARKANSAS, TO MAKE APPLICATION WITH THE ARKANSAS DEPARTMENT OF POLLUTION CONTROL AND ECOLOGY FOR PARTICIPATION
IN THE STATE REVOLVING LOAN PROGRAM BY THE JACKSONVILLE WASTEWATER UTILITY; AND FOR OTHER PURPOSES.
Mayor Swaim pointed out that plant expansion and EPA mandates with regard to infiltration have made the action necessary. He said that the Resolution gives permission for the City to
make application for the state loan.
Alderman Smith moved, seconded by Alderman Elliott that Resolution 497 (#4-97) be read. MOTION CARRIED. Whereupon City Attorney Bamburg read the resolution.
Mayor Swaim pointed out that the cost of the project will be approximately ten to twelve million dollars. He said that the interest rate of the loan will be approximately 4.5% adding
that there will be public hearings with regard to a rate increase needed to cover the loan costs.
He pointed out that it has been over twenty years since the design of the present plant started, 1975 or 1976, and that with additional use as the City has grown the capacity of the
plant has been reached.
Alderman Fletcher pointed out that there have been improvements to the system over the years which he would like to see mentioned by the Wastewater Utility at the time of the public
hearings.
Alderman Ray also related that the utility has done a good job in the area of yard line infiltration.
Alderman Smith voiced that he hopes press coverage will encourage public input at the public hearings.
Mayor Swaim pointed out that EPA has tightened regulations on wastewater treatment.
Alderman Ray moved, seconded by Alderman Sansing to approve Resolution 497 (#4-97). MOTION CARRIED.
RESOLUTION 498 (#5-97)
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE, ARKANSAS, TO EXECUTE CONTRACTS WITH THE ARKANSAS DEPARTMENT OF
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3, 1997
7:00 P.M. - 7:30 P.M.
POLLUTION CONTROL AND ECOLOGY ON BEHALF OF THE JACKSONVILLE WASTEWATER UTILITY; AND FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Sansing that Resolution 498 (#5-97) be read. MOTION CARRIED. Whereupon, City Attorney Robert Bamburg read the resolution.
Alderman Ray moved, seconded by Alderman Smith to suspend the rules and dispense with the reading of the resolution in its entirety. MOTION CARRIED.
Mayor Swaim explained that sludge generated at the plant has to go into landynfill called cells adding that in the past those cells have been closed under regulations. He said that
a plan has to be submitted to DPC&E, which is basically "posting a bond", to guarantee that post closure treatment of cells will be done properly. He said that $53,000.00 can be withheld
by DPC&E from state turnback funds due the City if post closure is not carried out as it should be.
Alderman Ray moved, seconded by Alderman Williamson that Resolution 498 (#5-97) be APPROVED. MOTION CARRIED.
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: ORDINANCE 1074 (#2-97) Waiving Competitive Bidding for Traffic Control Equipment (for fire stations)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING CONTROL BOXES, LIGHTS, AND ALL SUCH OTHER NECESSARY EQUIPMENT FOR THE INSTALLATION
OF ADVANCE WARNING SYSTEMS AT CITY FIRE DEPARTMENT LOCATIONS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim pointed out that work has been done by Charlie Bocksnick to make all the equipment compatabile.
Alderman Keaton moved, seconded by Alderman Williamson, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Williamson,
Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert E. Bamburg.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3, 1997
7:00 P.M. - 7:30 P.M.
Alderman Ray moved, seconded by Alderman Smith to dispense with the reading of the Ordinance in its entirety. Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Howard voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Williamson, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ACCEPTED ON FIRST READING.
Alderman Keaton moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the
Ordinance for the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Lewis, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing,
Ray, Fletcher, Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E.
Bamburg read the Ordinance for the THIRD AND FINAL TIME.
Alderman Elliott moved, seconded by Alderman Lewis that ORDINANCE BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and
Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Williamson moved, seconded by Alderman Lewis that THE EMERGENCY BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1074 THIS 3rd DAY OF 1997.
Mayor Swaim stated that funds have been set aside for payment of the project and that any additional funding would be taken from Capital Improvement funds as stated in the ordinance.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3, 1997
7:00 P.M. - 7:30 P.M.
APPOINTMENTS:
ANNOUNCEMENTS:
Mayor Swaim commended the Street Department for corrective drainage measures which took care of problems during recent heavy rains.
He announced a meeting to be held by OECD Department at Ramada Inn for April 15, 1997 at 12:00 p.m. with reference to strengths and weaknesses of the City of Jacksonville. Input from
the general public will be used in marketing plans.
He pointed out that clean-up day is Saturday, April 19, 1997 urging those present and the general public to participate.
Alderman Ray commented that the banners which are on display along Main Street look good.
Mayor Swaim pointed out that they were purchased by the Downtown Jacksonville Organization adding that there will be a dedication soon with regard to the "walk of pride".
After a question regarding recycling, Mayor Swaim said that two sections of the existing recycling building have been demolished. He said that he has checked on property on Cory Drive
adding that within the next thirty days estimates should be available regarding a sale price for the property.
ADJOURNMENT:
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer