96 OCT 17.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on October 17, 1996 at the regular meeting place of the Council. Alderman Lewis delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty answered ROLL CALL. Alderman Knight, Sansing and Ray were absent. PRESENT SEVEN (7), ABSENT (3).
Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance.
Others present for the meeting were: City Attorney Robert E. Bamburg, Mayoral Assistants Michael Beeman and Mark Powers, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public
Works Coordinator Murice Green, Finance Director Paul Mushrush, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Community Development Director Tony Ply, Representative
from the Water Commission: Mr. Mike Simpson, Mr. Ken Anderson and Mr. Thad Gray, Planning Commissioner Kenny Elliott, Mrs. Judy Swaim, Mrs. D.D. Hibbs, Mrs. Evelyn Smith, other City
employees, petitioners, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of October 3, 1996 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of September 19, 1996 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: POLICE DEPARTMENT/SEPTEMBER
Alderman Wilson moved, seconded by Alderman Lewis, that the Regular Monthly Report, for the month of September, of the Jacksonville Police Department be APPROVED. Said report reflects:
Fine Settlements, $70,046.25, Miscellaneous Payments $ .00, Report Sales,$ 324.00 for a total Collections of $70,370.25. ROLL CALL; Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT/SEPTEMBER
Alderman Wilson moved, seconded by Alderman Lewis, that the Regular Monthly Report for September 1996 of the Jacksonville fire Department be APPROVED. (Said report reflects an estimated
fire loss of $65,000.00 for the month of September) ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
CDBG/SEPTEMBER
Alderman Wilson moved, seconded by Alderman Lewis, that the Regular Monthly Report of the Community Development Department for September, 1996 be APPROVED. Said report reflects:
Informal Meetings ....................................... 2
HUD Meetings............................................. 0
Public Hearings.......................................... 1
Professional meetings.................................... 2
a. Letters to prospective applicants..................... 4
b. Applications received................................. 0
c. Bids Advertised....................................... 6
d. Work write-ups & estimates............................ 6
e. Pre-constructions conferences......................... 0
f. Appraisals & Environmental reviews.................... 0
g. Interim Inspections................................... 53
h. Final inspections..................................... 0
i. Emergency Inspection................................. 2
j. Partial payments...................................... 2
k. Project Close-outs.................................... 0
l. Warranty Repairs...................................... 1
m. Contracts signed...................................... 0
n. Rehab mortgages released............................. 1
Public Works:
a. Proposals Received.................................... 2
b. Interim Inspections................................... 10
c. Project Close-out..................................... 0
d. Pre-construction Conference........................... 0
ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: FINAL PLAT/Paradise Subdivision
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
Mayor Swaim related that the Planning Commission placed a stipulation that the one-lot subdivision be approved by the City Council. He explained that the move from an old building on
Redmond Road included an expansion of operation.
Alderman Smith moved, seconded by Alderman Wilson to approve Paradise Subdivision as presented. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE, NAY (0). MOTION CARRIED.
GENERAL: a. CDBG request to accept Water Bid: Sunnyside Hills Addition Phase VII.
Mayor Swaim related that the bid was another phase of the water improvements currently underway in the Sunnyside Hills addition. He noted that the bid meets with all requirements from
both utilities.
Alderman Smith moved, seconded by Alderman Wilson to approve the low bid of $47,225.40 from UNIQUE BACKHOE SER. INC. for Sunnyside Hills Addition Phase VII. MOTION CARRIED.
b. Request to appropriate funds from Contingency/Heating Unit & repairs for old City Hall
Mayor Swaim explained that one of the heating units at old City Hall does not work noting that the cost of replacement is approximately $6,000.00. He said that awnings for the building
are desired as well.
He pointed out that he plans to budget $10,000.00 in the 1997 budget to replace the air conditioners at the Nixon Library.
Mayor Swaim explained the process used even in small amounts when asked if bids would be taken on the heating unit replacement. He said that telephone bids, written bids etc.
He related to the Council that the CDBG Department has been moved to that facility, noting that more space is needed at City Hall on Municipal Drive. He said that he feels by combining
CDBG and Economic Development it will be easier to apply for and obtain funds for the community.
Alderman Williamson moved, seconded by Alderman Wilson that $10,000.00 be taken from the Contingency Fund for one heating unit and other improvements to old City Hall. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
c. Discussion: Request for Proposals regarding Engineer for Overpass
Mayor Swaim voiced that there are certain steps that have to be taken because the project is a federally funded one, ICTEA, through the Highway Department. He said that they require
the hiring of a consultant. He said that the department has provided a step by step process for the City to follow.
There were no negative comments regarding comments by Mayor Swaim to continue with the project.
d. Closing Pulaski Industrial Park property
Mayor Swaim explained that a lot of time has been spent trying to put together an organization which will deal with the recruiting, sale, and development of industrial properties within
the City. He said that there are a lot of strict regulations being dealt with due to the nature of funds used. He related that there has been an addition containing four acres to the
original agreement located at the corner of Redmond and West Main Street. He said that its cost is approximately $3,000.00 per acre as well as 130 to 140 acres in the general area for
the same purchase price offered to the City by the present owner(s). He said that once the property is owned by the City, the Board that has been formed by the City Council can merchandise
and develop the property.
Alderman Wilson moved, seconded by Alderman Williamson that Resolution 492 be read. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Resolution.
RESOLUTION 492 (#7-96) A RESOLUTION EXPRESSING AUTHORITY AND SUPPORT FOR THE PURCHASE AND/OR TRANSFER OF REAL PROPERTY TO ASSIST IN THE FORMATION OF A NON-PROFIT PRIVATE/PUBLIC FOUNDATION
TO ENCOURAGE, PROMOTE, AND PURSUE ECONOMIC AND INDUSTRIAL DEVELOPMENT FOR THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Lewis that Resolution 492 by APPROVED. MOTION CARRIED.
e. ORD. 1068 (#17-96) Construction & Maintenance of Connections to City Water Systems
ORDINANCE 1068 (#17-96)
AN ORDINANCE REGULATING THE CONSTRUCTION AND MAINTENANCE OF CROSS-CONNECTIONS, AUXILIARY INTAKES, BY-PASSES, AND INTER-CONNECTIONS AFFECTING THE CITY WATER SYSTEM AND ANY OTHER WATER
SYSTEMS CONNECTED TO OR PART OF THE CITY WATER DEPARTMENT; THE USE OF WATER FROM PRIVATE SOURCES; THE FILING OF STATEMENTS CONCERNING
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
USE OF AND METHOD OF HANDLING WATER FROM PRIVATE INSTALLATIONS; PROVIDING PENALTY PROVISIONS FOR VIOLATION OF THE TERMS OF THIS ORDINANCE; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Wilson moved, seconded by Alderman Lewis to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Smith moved, seconded by Alderman Lewis to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton,
and Twitty voted AYE. NAY(0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Mayor Swaim acknowledged that Mr. Ken Anderson, Mr. Mike Simpson, employees of the Water Department were present as well as Mr. Thad Gray, Chairman of the Water Commission.
Mr. Simpson voiced that the object of the Ordinance is part of state regulation concerning cross-connection back flow and that it is to augment the control program that the City of Jacksonville
has already adopted.
Mayor Swaim said that the public water supply will be protected in that it will prevent anyone from tapping into the lines; that it carries enforcement measures.
Mr. Simpson said that Little Rock and North Little Rock are on their way to pass similar ordinances.
Alderman Wilson moved, seconded by Alderman Lewis to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Wilson moved, seconded by Alderman Keaton to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second
Time.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton, and
Twitty voted AYE.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Wilson moved, seconded by Alderman Lewis, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Smith, that the Emergency Clause be attached to Ordinance 1068. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1068 THIS THE 17th DAY OF OCTOBER 1996.
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:30 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer