96 FEB 15.DOCCITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on February 15, 1996 at the regular meeting place of the Council. Alderman Smith delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Twitty answered ROLL CALL. Alderman Fletcher came in at approximately 7:04 p.m. PRESENT TEN
(10), ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance.
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Personnel Director Michael Beeman, Assistant to the Mayor Mark Powers, City Engineer
Duane Reel, Public Works Coordinator Murice Green, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Chamber of Commerce Director Mickey
Anders, Community Development Director Tony Ply, Planning Commissioner Kenny Elliott, General Mgr. of Jacksonville Waterworks Ken Anderson, Mrs. Judy Swaim, Mrs. D.D. Hibbs, other
City employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of February 1, 1996 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Wilson, that the minutes of the Regular City Council Meeting of January 18, 1996 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: POLICE DEPARTMENT
Regular Monthly Report/Police Department
Alderman Knight moved, seconded by Alderman Lewis, that the Regular Monthly Report for January, 1996 of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements,
$ 91,035.57, Miscellaneous Payments $ 1,860.50, Report Sales $ 277.00 for a total Collections of $93,173.07. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
CONSENT AGENDA CONTINUED: FIRE DEPARTMENT
Regular Monthly Report/Fire Department
Alderman Knight moved, seconded by Alderman Lewis, that the Regular Monthly Report for January, 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $13,000.00 for the month of January) ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION
CARRIED.
Regular Monthly Report/CDBG Department
Alderman Knight moved, seconded by Alderman Lewis, that the Regular Monthly Report of the Community Development Department for January, 1996 be approved. Said report reflects:
Informal Meetings ....................................... 4
HUD Meetings............................................. 0
Public Hearings.......................................... 0
HUD Monitoring Visit..................................... 0
a. Letters to prospective applicants..................... 0
b. Applications received................................. 0
c. Bids Advertised....................................... 4
d. Work write-ups & estimates............................ 4
e. Pre-constructions conferences......................... 1
f. Appraisals & Environmental reviews.................... 1
g. Interim Inspections................................... 17
h. Final inspections..................................... 3
i. Emergency Inspection................................. 1
j. Partial payments...................................... 1
k. Project Close-outs.................................... 2
l. Warranty Repairs...................................... 5
m. Contracts signed...................................... 1
n. Rehab mortgages released............................. 2
Public Works:
a. Bids Received-Sunnyside Drainage ..................... 0
b. Interim Inspections................................... 10
c. Project Close-out..................................... 0
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
Regular Monthly Report/January/Animal Control Department
Alderman Knight moved, seconded by Alderman Lewis to APPROVE the monthly Animal Control Report for the month of January 1996.
Report reflects the following:
CONTRIBUTIONS............................. $ .00
ADOPTION/FINES ............................$ 430.50
SECURITY DEPOSITS..........................$ 300.00
TOTAL..................................... $ 730.50
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid/General Purpose Tractor
Mayor Swaim related that this is a budgeted item from the Street Department.
Alderman Wilson moved, seconded by Alderman Sansing to approve the low bid from Capital Ford New Holland in the amount of $10,000.00. MOTION CARRIED.
b. Request to Accept Bid/Dump Truck with Pusher System
Mayor Swaim related that the item will replace a dump truck which is no longer able to fulfill necessary services. He pointed out that this is also a budgeted item for the Street Department.
In response to a question posed by Alderman Smith, Public Works Director Murice Green related that a pusher system adds an extra set of axles to the vehicle allowing for extra loads.
Alderman Smith moved, seconded by Alderman Sansing to approve the low bid from Russell Chevrolet Company in the amount of 48,691.29. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
c. Request to Accept Bid/Finishing Mower
Public Works Director Murice Green related that the low bid did not meet the requested specifications citing a few hundred dollars difference. He then pointed out that with regard for
materials the recommended bid is better quality and will last longer for consideration of price.
Mayor Swaim informed the Council that in actuality it is a bush hog which will be used by the Street Department, offering that other riding type lawn mowers and push mowers are used
by the Beautification Department.
Alderman Knight moved, seconded by Alderman Smith to approve the recommended bid from Capital Ford New Holland in the amount of 1,449.00 to be drawn from funds budgeted for the Street
Department. MOTION CARRIED.
d. ORDINANCE 1053 (#2-96)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING A COMPUTERIZED SIGN PROGRAM, PLOTTER/CUTTER, AND SUPPORT SERVICES FOR USE
BY THE STREET DEPARTMENT; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES.
Mayor Swaim gave a brief overview of the process for making signs in the past and citing benefits regarding the new equipment for the City.
Alderman Knight moved, seconded by Alderman Sansing to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Sansing to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton, and Twitty voted AYE. NAY(0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
In response to a question posed by Alderman Wilson, Mayor Swaim related that the equipment and software package is recommended by 3M, adding that he was able to tour the factory and
view the process. He then related that it is consistent with what other cities are using stating that the Federal Government has passed laws regarding increased reflective quality of
signs which will be accomplished with the new equipment.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
Discussion ensued as to other valuable capabilities offered by the new equipment and software.
Alderman Sansing moved, seconded by Alderman Lewis to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Knight moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert
Bamburg.
Alderman Lewis moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
In response to an inquiry by Mayor Swaim, City Engineer Reel related that a tour of the sign shop would be most feasible after the equipment has arrived and is functional. He stated
that Jacksonville, in conjunction with Conway employees, will train together cutting costs for both cities.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1053 THIS THE 15th DAY OF FEBRUARY 1996.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT: Request to Accept Bid: Truck With Trash Loader
PLANNING COMMISSION:
GENERAL:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
DEVIATION IN AGENDA:
APPOINTMENTS:
Mayor Swaim related that, with the resent resignation of Pat Wilson and an additional vacancy left by the passing of Mr. Chuck Drummond, there are two openings on the Water Commission.
He said that Mr. Ken Anderson has asked that the Council consider appointing Mr. Jim Peacock to fill the vacancy left by Mr. Drummond.
Alderman Fletcher moved, seconded by Alderman Sansing to suspend the rules and place consideration of an appointment to the Water Commission on the agenda. By a ROLL CALL VOTE all the
Council Members voted AYE.
Alderman Knight moved, seconded by Alderman Smith to approve the appointment of Mr. Jim Peacock to fulfill the unexpired term of Mr. Chuck Drummond on the Water Commission. MOTION CARRIED.
APPOINTMENTS: SEE DEVIATION IN AGENDA
DEVIATION IN AGENDA:
SANITATION DEPARTMENT: Request to Accept Bid: Truck With Trash Loader
Mayor Swaim stated that the truck is a boom-loader and a truck all in one unit pointing out that less trips to the landfill, due to the grinding of yard waste, made the shuttle truck
inefficient. He said that the truck now being used is doing real well.
Alderman Wilson moved, seconded by Alderman Ray that the bid of $62,547.00 from Central Ford Center be accepted. MOTION CARRIED. (It was pointed out by Mayor Swaim that the item was
budgeted.)
DEVIATION IN AGENDA:
Mayor Swaim introduced Mr. Phil Sullivan who gave an update on plans for a clean-up day in the City.
Mr. Sullivan pointed out that support for the upcoming effort has been good and that more volunteers and supplies are needed for the endeavor. He made note of several groups, organizations,
and individuals who have committed themselves to the planting of trees, flowers, construction of fences, flower beds, etc. to help in the beautification of numerous locations around
the City. He said that the Governor Homer Adkins monument will be relocated in a median downtown.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
He noted work to be done by AP&L with regard to the painting of some poles and that the Cooperative Extension Service has analyzed soil for all areas.
He encouraged volunteer labor in efforts to maintain the proposed enhancement to the downtown area.
The Clean-Up Day was announced as 23 March 1996.
ANNOUNCEMENTS:
(1) City Hall Will Be Closed 19 February in Observance of Presidents Day
(2) Mayor Swaim announced a public hearing at 6:00 p.m., Tuesday 20 February 1996 at Northside Jr. High School, to discuss the possibility of a middle school for the City of Jacksonville.
(3) Mayor Swaim related that meetings during which presentations have been made with regard to the "Overpass" have been very productive pointing out that at this time there is not a
designated route. He said that costs relating to each possible location will be presented around the City.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:40 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer