95 JUL 20.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 20, 1995
7:00 P.M. - 7:16 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on July 20, 1995 at the regular meeting place of the Council. Alderman Ray delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, and Keaton answered ROLL CALL. Alderman Fletcher arrived at approximately 7:01 p.m. Present eight (8). Absent
(2). Mayor Swaim also answered ROLL CALL and declared a quorum and expressed appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman, Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg, City Engineer Duane Reel, Police Chief Larry Hibbs,
Community Development Director Tony Ply, Economic Development Director Phil Sullivan, Mrs. DeDe Hibbs, other City employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of July 15, 1995 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of June 15, 1995 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT: Regular Monthly Report/June, 1995
Alderman Smith moved, seconded by Alderman Wilson that the Regular Monthly Report for June of the Jacksonville Police Department be APPROVED. Said report reflects: Computer Collections,
$61,721.34, Miscellaneous Payments $731.50, Report Copies $293.00 for a total Collections of $62,745.84. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson,
and Keaton voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT: Regular Monthly Report/June, 1995
Alderman Smith moved, seconded by Alderman Wilson that the Regular Monthly Report for June, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss
of $76,450.00 for the month of June.) ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher Williamson, and Keaton voted AYE. NAY 0. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 20, 1995
7:00 P.M. - 7:16 P.M.
CDBG DEPARTMENT: Regular Monthly Report/June, 1995
Alderman Smith moved, seconded by Alderman Wilson that the Regular Monthly Report for June 1995, of the Community Development Department be approved. Said report reflects:
Informal Meetings .......................................2
Conducted Contractor Seminar.............................0
Rehab:
a. Letters to prospective applicants.....................9
b. Applications received.................................2
c. Bids Advertised.......................................4
d. Work write-ups & estimates............................2
e. Pre-constructions conferences.........................5
f. Appraisals & Environmental reviews....................2
g. Interim Inspections...................................98
h. Final Inspections.....................................2
i. Emergency Inspection..................................2
j. Partial Payments......................................2
k. Project Closeout......................................1
l. Warranty Repairs......................................3
Public Works:
a. Bids Received.........................................1
b. Interim Inspections...................................5
c. Project Close-out.....................................0
e. Contract Awarded......................................0
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid for a Forklift.
Mayor Swaim related that a pending grant would fund the purchase of the forklift. He then related that the grant has basicly been approved pending final approval from D.P.C.E. He stated
that the low bid meets all the qualifications.
Alderman Knight moved, seconded by Alderman Smith to approve the low bid of $17,361.80 from AAA Lift Truck and Service Company, pending grant approval.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 20, 1995
7:00 P.M. - 7:16 P.M.
Mayor Swaim related that budgeted monies from the equipment fund could carry the balance if the grant did not cover the full purchase price.
MOTION CARRIED at this time.
b. Report on Railroad Boring by City Engineer Reel.
City Engineer Reel related that two borings under Railroad are completed, adding that a sixty-six inch steel encasement was installed to improve the Eastview drainage. He stated that
a twenty-four inch encasement for the water line has been completed and the project is ready for the water department to make the tie in on Industrial Drive. He related that he expected
the Railroad to begin work on the crossing in two weeks. He stated that with the completion of drainage efforts under the railroad, he would begin bid advertisement for additional drainage
work in the Eastview Addition.
Mayor Swaim related that a portion of the Eastview project that was completed in 1994 increased the drainage flow causing a back up at the railroad tracks, adding that with the boring
completed under the railroad tracks the Eastview drainage project can resume.
In response to a question posed by Alderman Keaton, City Engineer Reel related that the Hwy. Department will not be responsible for drainage improvements near the underpass, but have
offered their assistance with the City doing the actual construction work.
Mayor Swaim related that the next phase of the project will be the Eastview ditch on the west side of James Street going up Hwy 161 along the railroad tracks; including behind Whit Davis
Lumber Company, which will complete the entire project.
WIDENING OF J.P. WRIGHT LOOP
Mayor Swaim related that the Hwy. Department has requested passage of a resolution specifying the City's share of 20% for the engineering cost of widening of J.P. Wright Loop. He reminded
the Council that $115,000.00 dollars was approved at the previous meeting to cover project cost, adding that bidding for the project will start next year.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 20, 1995
7:00 P.M. - 7:16 P.M.
PLANNING COMMISSION:
GENERAL:
APPOINTMENTS:
ANNOUNCEMENTS:
Mayor Swaim announced a public hearing for Economic Development, which will be held 12:00 p.m. August 2, 1995 at the Ramada Inn.
Mr. Phil Sullivan stated that this is the last economic restructuring research to be presented, illuminating the results of the intercept survey conducted at nine locations with 1500
responses.
NON-AGENDA ITEM:
CONCERNED CITIZENS COALITION:
Mayor Swaim related that the Concerned Citizens Coalition has asked to be placed on the agenda to present a plan concerning clean up of the operative unit two (OU2) at Vertac.
He related an amendment to page five concerning clean up of the inside perimeter of Vertac to 5 parts per billion and deletion of the first sentence on page seven.
Alderman Wilson moved, seconded by Alderman Smith to suspend the rules and hear presentation from the Concerned Citizens Coalition. MOTION CARRIED.
Mr. Philip Carlisle, vice president for the group related efforts to join different groups throughout the City in support of one plan which can be presented for consideration to the
EPA. He stated that the plan is in depth with specific request regarding the type trees to be planted as well as construction of buildings and location of the proposed landfill. He
related concerns from the Lions Club with regard to a perpetual care fund for future maintenance, adding that Hercules will be asked to fund an escrow account for that purpose. (A copy
of the proposed plan is on file in the office of the City Clerk.)
Alderman Smith stated that the plan is in line with request from meetings attended with regard to citizens participation.
Mayor Swaim related that a consensus of support from the City Council would be considered public comment by EPA and would go on record as such. The consensus from City Council was in
support.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 20, 1995
7:00 P.M. - 7:16 P.M.
Alderman Knight moved, seconded by Alderman Sansing to go on record
in support of the efforts outlined in the proposed plan from the Concerned Citizens Coalition. MOTION CARRIED.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:16 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer