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91 JUNE 20.docCITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1991 7:00 P.M. - 7:50 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on June 20, 1991 at the regular meeting place of the Council. Alderman Reedie Ray delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, William on, Keaton and Twitty were present. PRESENT, ten (10), ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Police Chief Don Tate, Personnel Director/Mayoral Aide Michael Beeman, City Engineer Duane Reel, City Fire Chief Rick Ezell, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Parks & Recreation Director Annabelle Davis, Code Enforcement Officer John New, CDBG Director Tony Ply, other city employees, interested citizens, members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of June 6, 1991 for study and action at the next Regu-lar City Council Meeting. APPROVAL AND/OR.CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of May 16, 1991 be AP-PROVED. MOTION CARRIED. CONSENT AGENDA: FIRE DEPARTMENT Alderman Knight moved, seconded by Alderman Sansing that the Regular Monthly Report for the month of May, 1991, of the Jack-sonville Fire Department, be APPROVED. Said report reflects an ESTIMATED FIRE LOSS FOR THE MONTH OF $4,475.00 Aldermen Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. POLICE DEPARTMENT Alderman Knight moved, seconded by Alderman Sansing that the Regular Monthly Report for the month of May, 1991, of the Jack-sonville Police Department be approved. Said report reflects COMPUTER COLLECTIONS, OF $43,779.06, MISCELLANEOUS PAYMENTS OF $14,569.47 and REPORT COPIES OF $359.00, TOTALING $58,707.53 be APPROVED. ROLL CALL: Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY. 0. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1991 7:00 P.M. - 7:50 P.M. WATER DEPARTMENT: SEWER DEPAR174ENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: Request to accept FINAL PLAT of HAMMOND SUBDIVISION City Engineer Reel said that the subdivision is being developed due to the fact that Mrs. Hammond desires to give part of her property to her children. He said that the Planning Commission requested that she subdivide the parcel which will make it a legal subdivision. He said there is an existing house on lot one (1) and that there is no house on the property she is giving her children. He said that there is no problem with the lots as platted as far as the Planning Commission is concerned. Alderman Wilson moved, seconded by Alderman Smith that the FINAL PLAT of the HAMMOND SUBDIVISION be APPROVED. MOTION CARRIED with the stipulation that requirements of the Planning Commission are met in the plat. GENERAL: a. PRESENTATION OF THE AUDIT REPORT: Mr. Mack McAlister of McAlister & Associates, P.A. addressed the City Council presenting the audit report for the year 1990. He expressed appreciation to the Council for the opportunity to perform the audit report. He said that overall, the year was a good one. He pointed out that revenues were 8.7 million dollars, an increase of eighteen percent over 1989, adding that expen-ditures were 7.6 million which represented a six percent increase over 1989. He noted that a significant 1.1 million was added to the fund reserve balances for the year 1990 and is available for carry over and budgeting in 1991 and future years. He mentioned CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1991 7:00 P.M. - 7:50 P.M. that there was $750,000.00 received due to a court ruling with regard to the use tax. He said that there was a six percent in-crease in the one-cent sales tax revenues over 1989 and pointed out that the sales tax represents about thirty-five percent of the revenues received by the city. He said that the financial management of city funds is handled as well as any city in the State of Arkansas. He voiced that there were no repeat recommendations in the report and that corrections suggested have already been made or are in the process of being corrected. Mayor Swaim said that five hundred thousand dollars is committed to the purchase of a fire truck and that 100,000.00 has been used to purchase additional land. He commended the McAlister firm for their work. Alderman Keaton moved, seconded by Alderman Wilson to accept the Audit by McAlister & Associates, P.A. b. Request to approve MUNICIPAL COURT EXPENDITURE/COMPUTER EQUIPMENT and TRAINING: Alderman Smith moved, seconded by Alderman Williamson that an expenditure of $1,516.28 for equipment, battery backup, and training for the court computer, be made with payment from the Small Claims Court Fund. MOTION CARRIED. c. Resolution 439 (#7-91) Ref: Right of Way Acquisition/O'Neal Street RESOLUTION DECLARING JUST COMPENSATION FOR ACQUIRED RIGHT OF WAY FOR O'NEAL STREET IMPROVEMENT PROJECT Alderman Wilson moved, seconded by Alderman Knight that Resolu-tion 439 (#7-91) be read. MOTION CARRIED. Whereupon, Attorney Robert Bamburg read the Resolution. CDBG Director Tony Ply expressed that the project is one that has been in the process for a long time and that a problem with one property owner is now resolved. Alderman Wilson moved, seconded by Alderman Lewis that Resolution 439 be APPROVED. MOTION CARRIED. d. ORDINANCE 948 (#11-91) Ref: Waiving competitive bidding for dump truck repair/Wastewater Dept. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1991 7:00 P.M. - 7:50 P.M. AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF AUTHORIZING REPAIRS TO A DUMP TRUCK OWNED BY THE JACKSONVILLE WASTEWATER UTILITY; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. Alderman Knight moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson. Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordi-nance read FIRST TIME by City Attorney Robert E. Bamburg. Mayor Swaim noted that the city is required to take bids on an a purchase of five thousand dollars or more pointing out that there are extenuating circumstances in this instance. Alderman Knight moved, seconded by Alderman Smith, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. He recognized Mr. Dave Thomas a representative of the Wastewater Utility who voiced that three individual bids were taken, adding that it was not thought practical to write specifications or request for proposals on quotes, in that the time factor is critical in that the truck is needed in a construction project. He said that no citations were issued in the accident, which occurred on T.P. White Drive. He said that the quotes were by telephone and that local body shops are given priority. Alderman Sansing moved, seconded by Alderman Ray, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion re- ceived ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Sansing moved, seconded by Alderman Ray, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1991 7:00 P.M. - 7:50 P.M. Alderman Lewis moved, seconded by Alderman Sansing that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion Received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Sansing, that the EMERGENCY CLAUSE be APPROVED and ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion Received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 948 (#11-91) THIS 20TH DAY OF JUNE 1991. a. ADDITION TO AGENDA: REPAIR OF THE INTERSECTION OF QUAPAW AND SIOUX TRAIL Alderman Smith moved, seconded by Alderman Knight to place an item of business having to do with repairing the intersection of Quapaw and Sioux Trail on the agenda. MOTION CARRIED. City Engineer Reel voiced that there is about six hundred feet of street that needs to be torn out, new base put in and re-asphalted so it can be brought up out of the floodplain where it has stayed under the water most of the time. He said that the last estimate was approximately $2,600.00 which he voiced is very reasonable. He noted that no work has been done on the street in fifteen or twenty-years and that it has stayed under water much of that time. He said that this improvement will not alleviate the Drainage problems of the Northwood Acres Subdivision. Alderman Knight moved. seconded by Alderman Sansing that the City Engineer be given the authority to spend $2,600.00 from the Contingency Fund to repair approximately 600 feet of street in the Quapaw and Sioux Trail Intersection. MOTION CARRIED. APPOINTMENTS: ANNOUNCEMENTS Mayor Swaim announced that there will be a public hearing on June 27, 6:30 p.m. at the Parks & Recreation Depart-ment Building regarding a grant application for funding. Said public hearing is being advertised in a local newspaper. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1991 7:00 P.M. - 7:50 P.M. City Attorney Bamburg expressed appreciation for the funds allot-ed by the Council for Desert Praise Celebration II held on June 124, 1991. He pointed out that approximately 3,000 persons were served food and enjoyed the program. Mayor Swaim asked Chief Don Tate for a brief update on the Police Department. Chief Tate voiced that he is appreciative of his job, that people have been cooperative and that things are going pretty good and that he is working toward improvements. Aldermen Fletcher and Sansing expressed appreciation for the efforts of the chief with regard to thefts and gang control in the city. Alderman Wilson suggested that efforts be made to correct any addresses of persons affected in the Trickey Lane Project and questioned whether or not street name changes are being ad-dressed. A short discussion ensued regarding the changes and City En-gineer Reel voiced that he is working on the situation. It was noted that there are two houses on the part being devel-oped which will have to be addressed. Mayor Swaim pointed out that information regarding flood control for Dupree Park will possibly be an item on the next agenda. Alderman Wilson suggested that a celebration of some sort may need to be considered recognizing the incorporation of the City of Jacksonville fifty years ago in the month of August. ADDITION TO TIE AGENDA: FENCING AT THE GRAHAM RD. FIRE STATION FOR SECURITY REASONS Alderman Keaton moved, seconded by Alderman Wilson that the item of fencing a portion of Graham Rd. Fire Station be placed on the Agenda. MOTION CARRIED: Alderman Keaton pointed out that due to children wandering into the area of the fire station he, along with Fire Chief Ezell and Fire Department Employees, feel it necessary to construct a fence which will keep children from getting hurt or disturbing opera-tions of the station on Graham Rd. The children are mainly participants in activities provided at the Boy's Club located-behind the fire station. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1991 7:00 P.M. - 7:50 P.M. Alderman Keaton moved, seconded by Alderman Wilson to allow Chief Ezell to receive bids for partial fencing of the Graham Rd. Fire Station with the expenditure, not to exceed five thousand ($5,000.00), to be taken from the Contingency Fund. MOTION CARRIED. Alderman Fletcher expressed concern regarding needed improve-ments at Main and Hwy 161 suggesting that state legislators be approached about letting passing legislation which will allow cities to work on state highways which go through cities. Mayor Swaim pointed out that the next City Council Meeting will be held July 8, 1991 due to the fact that the counci1 voted to omit the regular meeting scheduled for Judy 4, 1991. He announced a celebration scheduled for July 4, 1991 at the Little Rock Air Force Base, encouraging city residents to attend if they so desire. The July 6, 1991 celebration for "Desert Storm Troops" in the City of Little Rock. He also mentioned that a float representing the City of Jackson-ville to be entered in a parade scheduled for that celebration is under construction and urged anyone wanting to help to contact Annabelle Davis for location and work schedules. Alderman Knight said that men are needed at this point in that the float is being framed at Fishers Armory in North Little Rock. ADJOURNMENT: Alderman Wilson moved, seconded by Alderman Ray, that the meeting adjourn at approximately 7:50 p.m. MOTION CARRIED. Respectfully, ___________________________ _________________________ Lula M. Leonard MAYOR City Clerk-Treasurer