81 March 196. CONSENT AGENDA:
(POLICE DEPT:)
(STREET DEPT:)
7. WATER DEPT :
8. SEWER DEPT:
9. FIRE DEPT:
10. POLICE DEPT:
11: STREET DEPT:
12. PARK & RECREATION:
13. SANITATION DEPT:
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
1. INVOCATION:
2 . PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. PRESENTATION OF MINUTES:
5. APPROVAL AND /OR CORRECTION
OF MINUTES: a. Regular Council Meeting
February 19, 1981
14. PLANNING COMMISSION:
15. GENERAL:
A G E N D A
REGULAR CITY COUNCIL MEETING
March 19, 1981
a. Regular Council Meeting
March 5, 1981
a. Monthly Report (Chief Shepherd)
b. Daily Work Record (Bob Martin)
a. Request to bid: Fire Hose
(Ald. Durham)
a. Request to advertise for bids for
rental of dozer use for approx.
three months for drainage work.
(Mayor Reid)
b. Proposed Asphalt and Slurry Seal
Program. Est, cost Asphalt $50,000
Est. cost Slurry Seal $50,000
(Mayor Reid)
a. Annual Report - 1980
a. Request to accept bid: New garbage
truck. ( Mayor Reid)
a. Minutes of Regular Meeting
March 9, 1981
b. Copies of City Eng. Flow Charts
(Planning Comm.)
a. Resolution #4 -81: Requesting a change
in boundaries of the Little Rock and
Vicksburg Districts of the U . S . Army
Corps of Engineers. (Mayor Reid)
1. INVOCATION:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. PRESENTATION OF MINUTES: a. Regular Council Meeting
March 5, 1981
5. APPROVAL AND /OR CORRECTION
OF MINUTES: a. Regular Council Meeting
February 19, 1981
6. CONSENT AGENDA:
(POLICE DEPT:)
(STREET DEPT:)
7. WATER DEPT:
8. SEWER DEPT:
9. FIRE DEPT: a. Request to bid: Fire Hose
(Ald. Durham)
10. POLICE DEPT:
11: STREET DEPT:
12. PARK & RECREATION: a. Annual Report - 1980
13. SANITATION DEPT: a. Request to accept bid: New garbage
truck. ( Mayor Reid)
14. PLANNING COMMISSION:
15. GENERAL:
CITY CQUNCIL OF JACKSONVILLE, ARKANSAS
A G E N D A
REGULAR CITY COUNCIL MEETING
March 19, 1981
a. Monthly Report (Chief Shepherd)
b. Daily Work Record (Bob Martin)
a. Request to advertise for bids for
rental of dozer use for approx.
three months for drainage work.
(Mayor Reid)
b, Proposed Asphalt and Slurry Seal
Program. Est, cost Asphalt $50,000
Est, cost Slurry Seal $50,000
(Mayor Reid)
a. Minutes of Regular Meeting
March 9, 1981
b. Copies of City Eng, Flow Charts
(Planning Comm.)
a. Resolution #4 -81: Requesting a change
in boundaries of the Little Rock and
Vicksburg Districts of the U,S. Army
Corps of Engineers. (Mayor Reid)
15. GENERAL: cont'd
16. APPOINTMENTS:
17. ANNOUNCEMENTS:
ADJOURNMENT:
b. Ord. #6-81; Reclassifying various
properties, Gen. Location: Northlake
Subdivision, Phase From C-2
to R-5. (Mayor Reid)
c. Audit Report - 1980 (Mayor Reid)
a. Resolution #5-81: Resolution
approving and confirming re-
appointment of Commissioners of the
Jacksonville Housing Authority of
Mr. Ferrell D. Gray. (Mayor Reid)
a. The Ambulance Advisory Committee
will be meeting at 8:00 a.m.,
Wednesday, March 25, 1981, at
Holiday Inn to discuss mutual aid
agreements with surrounding areas.
(Mayor Reid)
b. Council Committee Members 6nd
Dept. Heads meeting at 6:30 p.m.
on Thursday, March 26, 1981, at
City Hall.
c. INFORMATION ONLY: Bidders Conf.
was held March 9, 1981, in Mayor's
Office. All agreed on the new specs
for a rebid of Police Vehicles.
Bid opening scheduled for March
26, 1981,
Dealers Represented: Aclin Ford,
Jacksonville Dodge,
Police Representative:
Chief Shepherd, Capt. Harris
and Capt. Tolbert.
City Hall Representative;
Mayor Reid and Art Hodum, Purchasing
Agent.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 19, 1981
REGULAR CITY COUNCIL MEETING - POLICE & COURTS BUILDING - WEST MAIN
STREET - JACKSONVILLE, ARKANSAS, TIME 7:30 P.M. - 9:00 P.M.
MAYOR JAMES G. REID PRESIDING
CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE:
The City Council of the City of Jacksonville, Arkansas met in regular
session on Thursday, March 19, 1981. Mayor Reid called the meeting to
order then gave the Invocation. The standing audience participated in
the "Pledge of Allegiance To The Flag".
ROLL CALL /ATTENDANCE RECORD:
The City Clerk called the ROLL and the following were present: Aldermen:
Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton
and Williamson. PRESENT: 10. ABSENT: 0. QUORUM DECLARED. Others
present: Mayor Reid; Bertha Tipton, Mayor's Secretary; Paul Groce,
City Attorney and Dept. Heads.
PRESENTATION OF MINUTES:
Mayor Reid presented the minutes of Regular City Council meeting held
on March 5, 1981, for study and later action.
APPROVAL AND /OR CORRECTION OF MINUTES:
Alderman Hughes moved, seconded by Alderman Smith, to approve the minutes
of Regular City Council Meeting conducted on February 19, 1981. Approved
by unanimous voice vote. MOTION CARRIED.
CONSENT AGENDA:
Alderman Abdin moved, seconded by Alderman Hughes, to approve the monthly
report from the Police Dept. reflecting $32,205.70 fines assessed for
said month, submitted by Chief Shepherd . ROLL CALL and the following
voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham,
Fletcher, A b d i n , Keaton and W i l l i a m s o n . Motion received 10 affirmative
votes, 0 negative votes. MOTION CARRIED.
Alderman Abdin moved, seconded by Alderman Hughes, to approve and file
the daily work record of the Street Dept., submitted by Supervisor
Robert Martin. ROLL CALL and the following voted aye, Aldermen: Knight,
Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and
W i l l i a m s o n . Motion received 10 affirmative votes, 0 negative votes.
MOTION CARRIED.
WATER DEPT:
SEWER DEPT:
FIRE DEPT:
Alderman Abdin moved, seconded by Alderman Durham, to advertise for bids
for fire hose. Approved by unanimous voice vote. MOTION CARRIED.
POLICE DEPT:
STREET DEPT:
Alderman Abdin moved, seconded by Alderman Smith, to advertise for
bids for rental of a dozer for approximately three (3) months to finish
drainage work. Approved by unanimous voice vote. MOTION CARRIED.
City Engineer, Bill Owens, explained that one of the Street Dept.
men would be operating the dozer and not a contractor.
PAGE TWO
City Engineer Owens presented a proposed Slurry Seal and H .M .A . C .
Program for 1981 to the Council. The program was developed four
years ago, and is a five year program designed to cover the city
in five years with Slurry Seal and Hot Mix Asphaltic Concrete.
The council requested more time to review the proposal, and called
a special council meeting to discuss this program. The council
designated Thursday, March 26, 1981, 6:30 p.m. at City Hall for the
Special Council Meeting.
PARK & RECREATION DEPT:
Mayor Reid presented the Park & Recreation Annual Report for 1980,
to the council for their review.
SANITATION DEPT:
Mayor Reid submitted the following bid tabulation sheet covering bids
received for one: new 1981 Sanitation Truck with Packer:
ACLIN FORD
$29,437.53
883.12 tax
$30,320.65
PTO Included
(LN 700 Ford Equipt
with PAK -MORE)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 19, 1981
GWATNEY CHEV. MAXON HANIKINS EQUIP.
$28,525.52 $48,330.00 (NO BID)
873.61 tax (SL -25 Packer
New 1977 IHC)
595.00 PTO
$29,994.13 $57,563.00
(SL -25 Packer
(C -70 Chev. equipt New 1981 IHC)
with PAK -MOR)
$71,426.00
(ESL -25 Packer
New 1981 Maxon Eagle)
$54
(SL -25 Packer New 1980
C800 Ford)
Tax not included.
Alderman Knight moved, seconded by Alderman Wilson, to accept the low
bid of $29,994.13 submitted by Gwatney Chevrolet for the new 1981
Sanitation Truck with Packer. Approved by unanimous voice vote. MOTION
CARRIED.
PLANNING COMMISSION:
Mayor Reid presented the minutes of Planning Commission Meeting held
on March 9, 1981, with a copy of the City Engineers Flow Charts.
Alderman Wilson requested to be sure that property developers get a
copy of these flow charts.
GENERAL:
RESOLUTION #4 -81: RESOLUTION REQUESTING A CHANGE IN BOUNDARIES OF THE
LITTLE ROCK AND VICKSBURG DISTRICTS OF THE U.S. ARMY CORPS OF
ENGINEERS ", was introduced.
Alderman Hughes moved, seconded by Alderman Durham, to read resolution
#4 -81. Approved by unanimous voice vote. MOTION CARRIED. Whereupon,
Bertha Tipton, Mayor's Secretary, read Resolution #4-81 in its entirety.
PAGE THREE
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 19, 1981
Alderman Fletcher moved, seconded by Alderman Durham, to approve
and adopt Resolution #4-81. Approved by unanimous voice vote. MOTION
CARRIED.
RESOLUTION WAS APPROVED AND ADOPTED AND NUMBERED 2 7 3 - 8 1 THIS
19TH DAY OF MARCH, 1981.
ORDINANCE #6 -81: "RECLASSIFYING VARIOUS PROPERTIES, GENERAL LOCATION,
EASTV I EW ADDITION, PHASE V I : FROM R -4 TO R-5", was introduced.
Alderman Hughes moved, seconded by Alderman Durham, that ordinance
be placed on FIRST READING. ROLL CALL and the following voted aye,
Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin,
Keaton and Williamson. Motion received 10 affirmative votes, 0 negative
votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton,
Mayor's Secretary.
Alderman Keaton moved, seconded by Alderman Durham, that Ordinance be
accepted on FIRST READING. ROLL CALL and the following voted aye,
Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin,
Keaton and Williamson. Motion received 10 affirmative votes, 0 negative
votes. MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Smith, to suspend the rules
and place the Ordinance on SECOND READING. ROLL CALL and the following
voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham,
Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative
votes, 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton,
Mayor's Secretary, Ordinance for SECOND TIME.
Alderman Durham moved, seconded by Alderman Smith, to further suspend
the rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes,
Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Moti gin received
10 affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon,
Bertha Tipton, Mayor's Secretary read the Ordinance for the THIRD AND
FINAL TIME.
Alderman Fletcher moved, seconded by Alderman A b d i n , that Ordinance be
APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen:
Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton
and Williamson. Motion received 10 affirmative votes, 0 negative votes.
MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 3 2 THIS 19TH DAY OF
MARCH, 1981. (EMERGENCY CLAUSE NOT EFFECTED, ORDINANCE EFFECTIVE THE
18TH DAY OF APRIL, 1981.)
Mayor Reid introduced Mr. Mack McAlister, CPA, representing firm
accomplishing the 1980 Audit Report of the City. Mr. McAlister commended
Mr. Kelley and the Finance Dept. for their work with the computer and
work during the a u d i t . He commented •that records being on the computer
has helped a tremoundous amount.. He stated the= ci ty had an ' excess of
revenues of $21,685 over expenditures for the year.
Mistakes are made during the course of the year and these should not be
blown out of proportion. Some of the weaknesses found were listed with
corrective actions recommended, to alert the council so they might
PAGE FOUR
take action they see necessary.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 19, 1981
He stated in the Ambulance Billings there was a total duplication in
accounts receivable. The Police Dept. and Finance Dept. were doing
the same job. He felt it was no longer necessary for both depts. to
be doing the same job, since Mr. Kelley has it on computer, the
Police Dept. could be freed of that responsibility.
Mr. McAlister felt the bank reconciliations should all be done by the
Finance Dept. under Mr. Kelley. Now, certain funds are being prepared
by other departments.
Mr. Kelley explained, there had been actually $14,083 gasoline that had
not been reported. There was no indication that fuel was missing, just
reports were not being f i l l e d out each time someone got fuel . I t was
a matter of people filling out reports that were not used to filling
out reports. He had received information on a Keeguard electronic
fuel control system for monitoring gasoline he felt should be discussed
by the council.
Alderman Abdin moved, seconded by Alderman Knight to place on the
agenda for discussion, the Keeguard System for the gas pumps. Approved
by unanimous voice vote. MOTION CARRIED.
Mr. Kelley stated this new system would provide an accurate record of
how many gallons each vehicle in each dept. is using, by using a
special key to activate the gas pumps. The unit could be attached
to the gas pumps we are now using. The cost of the entire system
would be under $4,000, including installation.
Alderman Abdin moved, seconded by Alderman Wilson to go out for bids
on the electronic system for the gas pumps. Approved by unanimous
voice vote. MOTION CARRIED.
Alderman Wilson asked that a study be done on the diesel fuel and
report back to the council at the next regular meeting. After
discussion, the consensus reached was to include the diesel gas pump
in the bid for the electronic system.
Mr. McAlister expressed his appreciation to the council for acting on
a recommendation, especially this quickly.
Three requirements called for by Act 332, had been listed to be
incorporated into the Police Dept. and Municipal Court Clerk's office.
NON- AGENDA ITEM: CIVIL DEFENSE SIREN REIMBURSEMENT:
Alderman Abdin asked the question, why the city was not reimbursed
the 50% for installation of the last Civil Defense Siren installed.
Mr. Kelley explained, the bid the city accepted was the high bid of
$2,000, and when the bid accepted is $2,000 or over there is a
requirement, when federal money is involved, to pay union wages, The
contractor that installed the sirens did not pay union wages or use
union workers. The city did not meet said requirement,
PAGE FIVE
APPOINTMENTS:
RESOLUTION #5 -81: "RESOLUTION APPROVING AND CONFIRMING REAPPOINTMENT
OF COMMISSIONERS OF THE JACKSONVILLE HOUSING AUTHORITY OF MR. FERRELL
D. GRAY", was introduced.
Alderman Abdin moved, seconded by Alderman Knight, to read Resolution
#5 -81. Approved by unanimous voice vote. MOTION CARRIED. Whereupon,
Bertha Tipton, Mayor's Secretary, read Resolution in its entirety.
Alderman Smith moved, seconded by Alderman Durham, to approve and
adopt Resolution #5 -81. Approved by unanimous voice vote. MOTION
CARRIED.
RESOLUTION WAS APPROVED AND ADOPTED AND NUMBERED 2 7 4 - 8 1 THIS
19TH DAY OF MARCH, 1981.
ANNOUNCEMENTS:
Mayor Reid announced he had heard from Blue Cross Blue Shield Insurance
and beginning May 1, 1981, the health, hospitalization would be going
up 75 %. Mayor Reid requested, and the Council agreeded, to accept
bids from other insurance companies.
NON - AGENDA ITEM: UP DATE ON MONTHLY REPORTS:
Alderman Keaton asked to be brought up to date concerning the utilities
monthly reports. Alderman Durham reported the same week he asked for
Water & Sewer Commission reports, he had received a copy from both.
Mayor Reid and Finance Director, Gene Kelley, met with the Water
Commission this week, and they agreed to send a copy of their report
each month. They have not met with the Sewer Commission yet. Mayor
Reid said a letter had been sent to each utility concerning reports,
but had not received a reply from all of them. (NOTE: Utilities
receiving a letter are: Water Comm„ , Sewer Comm., Jacksonville Housing
Authority, Elderly Activities and the Hospital Comm.)
ADJOURNMENT:
Alderman Fletcher moved, seconded by'Alderman Durham, to adjourn
until next scheduled meeting. Approved by unanimous voice vote. MOTION
CARRIED. Meeting adjourned at 9:00 P . M .
Respectfully submitted,
aLatie,„
Deborah D. Waltmon, City Clerk
CITY OF JACKSONVILLE, ARKANSAS
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 19, 1981
James G. Reid', Mayoil
CITY OF JACKSONVILLE, ARKANSAS
1. INVOCATION:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. STREET:
ADJOURNMENT:
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
SPECIAL CITY COUNCIL MEETING
MARCH 26, 1981
a. Proposed Slurry Seal & H.M.A.C.
Program for 1981 (Mayor Reid)