12 JUL 19.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 19, 2012
7:00 P.M. – 7:15 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of
Jacksonville, Arkansas met in regular session on July 19, 2012 at the regular meeting place of the City Council. Alderman Howard delivered the invocation and Mayor Fletcher led a standing
audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Sansing, Rinker, Traylor, Stroud, Robinson, and Howard answered roll call. Mayor Fletcher also
answered ROLL CALL declaring a quorum. PRESENT EIGHT (8), ABSENT (3). Aldermen Smith, McCleary, and Ray were absent.
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, Finance Director Cheryl Erkel, Fire Chief John Vanderhoof, City Engineer Jay Whisker, Police Chief Gary Sipes, IT Director Barbara McDaniel, Human
Resource Director Jill Ross, CDBG Director Theresa Watson, 911 Communications Director Tabby Hughes, Rizzell Aaron, Planning Commissioner Jim Moore, Mary Twitty, interested citizens,
and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting of June 28, 2012 for approval and/or correction at the
next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Stroud that the minutes of the regular City Council
meeting of 7 June 2012 and the special called City Council meeting of 14 June 2012 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott
moved, seconded by Alderman Sansing to approve the regular monthly report for June 2012 annual crime statistical comparisons.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott
moved, seconded by Alderman Sansing to approve the regular monthly report for June 2012 from the Jacksonville Fire Department, reflecting a fire loss of $89,000 and a savings total of
$116,000.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Sansing to approve the regular monthly Animal Control report for June 2012. Said reports
reflect:
ADOPTION/FINES: $1,655.00
CONTRIBUTIONS: $ 400.00
TOTAL: $2,055.00
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 19, 2012
7:00 P.M. – 7:15 P.M.
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Elliott moved, seconded by Alderman Sansing
to approve the Regular Monthly Report for June 2012.
PERMITS/LICENSE ISSUED INSPECTIONS PREFORMED
Building Permits 19 Building Inspections 39
Business Licenses
14 Electrical 30
Plumbing 41 HVACR 22
ROLL CALL: Aldermen: Elliott, Sansing, Rinker, Traylor, Stroud, Robinson, and Howard
voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING
COMMISSION:
GENERAL: 7:00 p.m. PUBLIC HEARING
a. ORDINANCE 1452 (#14-12)
AN ORDINANCE DECLARING THE EXERCISE OF EMINENT DOMAIN ON CERTAIN REAL PROPERTY WITHIN THE CITY LIMITS OF THE
CITY OF JACKSONVILLE, ARKANSAS, FOR ACQUISITION OF PUBLIC EASEMENTS AND RIGHTS OF WAY FOR THE CONSTRUCTION AND DEVELOPMENT OF IMPROVED PUBLIC WATER LINES FOR THE CONSTRUCTION PROJECTS
ON BEHALF OF THE JACKSONVILLE WATER WORKS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Fletcher opened the public hearing at approximately 7:02 p.m.
City Attorney Bamburg
explained that Ordinance 1452 is an eminent domain action that is being proposed by the Water Department. He stated that the Water Commission has passed a resolution requesting that
the City Council consider the exercise of eminent domain regarding an easement to extend the water main out the north corridor on Hwy. 67/167. He related that the Water Department had
the appropriate appraisal performed and made the appropriate offer, which was turned down by the owner. He added that additional negotiations have failed so the Water Department has
requested action by the City Council to condemn the easement so the water main project can continue.
Mayor Fletcher closed the public hearing at approximately 7:05 p.m.
Alderman
Stroud moved, seconded by Alderman Sansing that Ordinance 1452 be placed on FIRST READING.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 19, 2012
7:00 P.M. – 7:15 P.M.
City Engineer Whisker demonstrated with PowerPoint where the easement is located on Hwy.
67/167, describing it to be the front 15’ of the property in question. He then answered that the water main would be to the side of the road but not on State highway right-of-way. He
then concurred with Alderman Traylor that the owner would not be able to construct a building on the property with or without the easement. He then stated that the easement would not
affect any permitted use of the property because the water line would be underground.
ROLL CALL: Aldermen Elliott, Sansing, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0).
Alderman Robinson ABSTAINED. MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1452.
Alderman Stroud moved, seconded by Alderman Elliott to APPROVE Ordinance
1452 on FIRST READING. ROLL CALL: Aldermen Elliott, Sansing, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0). Alderman Robinson ABSTAINED. MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1452.
ORDINANCE HELD IN ABEYANCE TO BE PLACED ON SECOND READING AT THE REGULARLY SCHEDULED CITY COUNCIL MEETING OF AUGUST 2, 2012.
b. Request
to Accept Bid Beechwood Drainage Project
City Engineer Whisker related that the City had requested funding approximately six to eight months ago; adding that it is finally coming to
fruition and now is the time to proceed with the dry conditions. He related that the Beechwood Subdivision is the area of Pinon and Leonard Drives off of Loop Road. He added that the
project area is commonly referred to as the Stonewall ditch. He noted that as the ditch crosses under the railroad tracks there are two culverts, explaining that the project will open
that area for better drainage. He went on to say that there are not enough funds in the grant to complete the entire project, adding that they are hoping to secure additional funds
to finish the project. He stated that the current plan is to complete half to two-thirds of the project. He recommended the low bidder of Frank Gardner Construction. He then answered
that the low bidder was also recommended by the engineer on the project.
Discussion ensued and City Engineer Whisker noted that the grant was granted through CAPDD, adding that any
additional funds would be drawn from the Drainage Fund.
Alderman Howard moved, seconded by Alderman Stroud to accept the low bid from Frank Gardner Construction in the amount of $159,678.00
with funds to be drawn from the Grant Fund. MOTION CARRIED with Alderman Robinson abstaining.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 19, 2012
7:00 P.M. – 7:15 P.M.
c. Request to Accept Bid for Safe Room at Jacksonville Senior Center
City Engineer Whisker
related that the addition is proposed to be 60’ X 40’ consisting of 2,400 square feet. He noted that there would be an entrance from inside the Senior Center, adding that the addition
would double as a safe room with automatic doors for public access. He then answered that the room would accommodate approximately 480 residents.
Alderman Stroud moved, seconded by
Alderman Traylor to approve the low bid from CBM Construction in the amount of $487,000.00. MOTION CARRIED with Alderman Robinson abstaining.
d. ORDINANCE 1453 (#14-2012) AMENDING
JMC §2.44 EMPLOYEE POLICY MANUAL was withdrawn from the agenda pending later submittal.
APPOINTMENT(S): HOSPITAL BOARD
Alderman Traylor moved, seconded by Alderman Stroud to approve
the reappointment of Mike Wilson to the Hospital Board for a term to expire 6/30/2017. MOTION CARRIED.
ANNOUNCEMENT(S): Director of Administration Jim Durham related that he spoke
with Water Commission Chairman Jim Peacock, who had informed him that the Water Department had contracted a new vendor for their billing. He went on to acknowledge that some of the
office codes were not correctly transferred so some customer bills were not sent out that should have been. He added that the Water Department acknowledged this and will not charge late
fees regarding any confusion with customer bills.
Police Chief Gary Sipes related that Jacksonville had a bank robbery last week, and North Little Rock received a tip and acted on
it with a search warrant and contacted the Jacksonville Police Department who sent an investigator. He went on to say that North Little Rock tried for 1.5 hrs to get the individual
to confess with no result, the Jacksonville detective was able to get the robber to confess within 10 minutes to five bank robberies.
ADJOURNMENT: Without objection, Mayor Fletcher
adjourned the meeting at approximately 7:15 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY
FLETCHER
City Clerk-Treasurer