12 AUG 02.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of
Jacksonville, Arkansas met in regular session on August 2, 2012 at the regular meeting place of the City Council. Alderman Howard delivered the invocation and Mayor Fletcher led a standing
audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Traylor, Stroud, Robinson and Howard answered roll call. Mayor Fletcher also
answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1). Alderman McCleary arrived at 7:02 p.m. and Alderman Rinker was absent.
Others present for the meeting were: City
Attorney Robert Bamburg, Director of Administration Jim Durham, Finance Director Cheryl Erkel, Fire Chief John Vanderhoof, City Engineer Jay Whisker, Public Works Director Jim Oakley,
Police Chief Gary Sipes, IT Director Barbara McDaniel, Human Resource Director Jill Ross, CDBG Director Theresa Watson, 911 Communications Director Tabby Hughes, Rizzell Aaron, Planning
Commissioner Jim Moore, Marie Fletcher, Glenda Fletcher, Robin Baker, Mary Twitty, Derrick Evans, Paulette Howard, Barbara Mashburn, Helen Stroud, Roger Sundermeier, interested citizens,
and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting of July 19, 2012 for approval and/or correction at the
next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Stroud that the minutes of the regular City Council
meeting of 7 June 2012 and the special City Council meeting of 14 June 2012 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to Accept Bid 2012 Asphalt Overlay
Public Works Director Jim Oakley related that the item is budgeted; informing the City Council
that Cranford Construction is a contractor that has been used numerous times by the City. He stated that the bid price from Cranford is a good price.
Alderman Elliott moved, seconded
by Alderman Smith to accept the low bid from Cranford Construction in the amount of $189,837.31 with funds to be drawn from budgeted Street Funds. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
DEVIATION IN AGENDA:
Mayor Fletcher
commented on the brochure that was available at each Council member’s station, explaining that the brochure was done in-house by the Police Department Code Enforcement.
Chief Sipes
added that the brochure is available on the City’s website and would be distributed at various locations throughout the City to aid in public education.
GENERAL: a. ORDINANCE 1453
(#15-2012)
AN ORDINANCE AMENDING THE CITY OF JACKSONVILLE POLICIES AND PROCEDURES MANUAL; AND, FOR OTHER PURPOSES.
Human Resource Director Jill Ross referenced a 26 page Ordinance
in the agenda packet, and then noted a summary of that Ordinance. She explained that it is a housekeeping measure, answering that a per diem for meals and incidentals has been proposed
regarding the travel section of the personnel manual. She stated that the per diem would be based on the GSA (General Services Administration) website to determine the IRS rate per
city for out of state travel.
Alderman Smith moved, seconded by Alderman Sansing that Ordinance 1453 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1453.
Alderman Ray moved, seconded by
Alderman Stroud to APPROVE Ordinance 1453 on FIRST READING and to suspend the rules and place Ordinance 1453 on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1453.
Alderman Stroud moved, seconded
by Alderman Ray to APPROVE Ordinance 1453 on SECOND READING and to further suspend the rules and place Ordinance 1453 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith,
McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1453.
Alderman Stroud
moved, seconded by Alderman Sansing that Ordinance 1453 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted
AYE. NAY (0). MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1453 THIS 2nd DAY OF AUGUST 2012.
b. ORDINANCE 1454
(#16-12)
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE § 18.76; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Stroud that Ordinance 1454
be placed on FIRST READING.
Alderman Ray thanked the Billboard and Signs Committee who volunteered to work on development of the new Ordinance and their efforts to help Jacksonville’s
aesthetic appeal. He stated that the proposed changes are not only to make Jacksonville look good but there was consideration to help new businesses moving into Jacksonville regarding
the use of existing signage frames and poles. He acknowledged changes for the billboards and reiterated his appreciation to the Committee members for their service.
ROLL CALL: Aldermen
Elliott, Smith, McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1454.
Alderman
Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1454 on FIRST READING and to suspend the rules and place Ordinance 1454 on SECOND READING.
In response to a question from
Alderman Traylor, City Attorney Bamburg explained that Section Three item (P) expands the signs that are available for use regarding educational, religious, and charitable circumstances.
He noted that the previous allowable size was 16 square feet, which is now being proposed to be 32 square feet.
ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Traylor,
Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1454.
Alderman Stroud moved, seconded by Alderman
Ray to APPROVE Ordinance 1454 on SECOND READING and to further suspend the rules and place Ordinance 1454 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1454.
Alderman Stroud moved, seconded
by Alderman Smith that Ordinance 1454 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
Alderman Ray moved, seconded by Alderman McCleary that the EMERGENCY CLAUSE be approved
and adopted. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED, AND
NUMBERED 1454 THIS 2nd DAY OF AUGUST 2012.
c. ORDINANCE 1455 (#17-2012)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURCHASE OF A USED
TRASH TRUCK FOR THE SANITATION DEPARTMENT; AND, FOR OTHER PURPOSES.
Public Works Director Jim Oakley stated that they are requesting to purchase a backup yard waste truck to replace
one that is no longer feasible. He explained that they are proposing to purchase a used truck to save funds. He related that they had let bids and the only local vendor in Arkansas
had a truck with 360,000 miles, which is typically too many miles for a used purchase. He said that he continued his search and was able to locate a truck from a vendor that the City
had purchased vehicles from in the past, which was in the same price range with only 70,000 miles. He stated that the vendor has refurbished the levers and hydraulics, as well as painted
the truck. He added that this would be a good piece of equipment for the fleet. He related that the funds would come from the Sanitation Fund, recalling that two months ago the City
sold a backup rear load garbage truck for $63,000.00. He went on to say that those funds are now available to purchase the $60,000.00 backup truck needed for yard waste, adding that
there is a greater need for the yard waste truck than the garbage truck.
Alderman Stroud moved, seconded by Alderman McCleary that Ordinance 1455 be placed on FIRST READING. ROLL
CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1455.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1455 on FIRST READING and to suspend the rules and place Ordinance 1455 on SECOND READING. ROLL
CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1455.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1455 on SECOND READING and to further suspend the rules and place Ordinance 1455 on THIRD and
FINAL READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg
read the heading of Ordinance 1455.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1455 be APPROVED AND ADOPTED.
ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1455
THIS 2nd DAY OF AUGUST 2012.
d. RESOLUTION 680 (#6-2012)
A RESOLUTION AUTHORIZING THE CLOSURE OF TWO BANK ACCOUNTS (FOR 9-1-1 FUND AND THE SALES TAX FUND); AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Stroud to read Resolution 680 (#6-2012).
Finance Director Cheryl Erkel explained that the Governmental Accounting Standards Board is continually
looking for methods to improve reporting of financial statements for governmental agencies. She added that Statement #54 of 2011 has been adopted, which changes the definition of a
Special Revenue fund. She stated that the Sales Tax Fund and the 9-1-1 Fund were classified as Special Revenue funds prior to the change. She explained that the definition now states
that in order for a fund to be classified as a Special Revenue fund the proceeds of a specific revenue source has to be restricted or committed for use for specified purposes other than
debt service or capital projects. She stated that currently the City is depositing sales tax revenues into the Sales Tax Fund and then transferring those funds into the General Fund
or Capital Equipment, Improvement, or Drainage Fund, so the expenditures were not actually coming out of the Sales Tax Fund. She then explained a similar procedure regarding the 9-1-1
Fund, saying that collected revenues are deposited into the 9-1-1 Fund then transferred into the General Fund to pay for the expenditures for 911. She stated that closing these two
accounts would reduce the in-house transfers and create greater revenue collection transparency regarding sales tax.
At this time, MOTION CARRIED.
Alderman Smith moved, seconded
by Alderman Stroud to approve Resolution 680 (#6-2012) in its entirety. MOTION CARRIED.
APPOINTMENT(S):
ANNOUNCEMENT(S): Alderman Bill Howard introduced his daughter Mica and grandson
Canon, further relating that his wife Paulette is having a birthday tomorrow.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at approximately
7:19 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer