12 APR 19.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of
Jacksonville, Arkansas met in regular session on April 19, 2012 at the regular meeting place of the City Council. Alderman Howard delivered the invocation and Vice Mayor Ray led a standing
audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Rinker, Traylor, Robinson, and Howard answered roll call. Mayor Fletcher
and Alderman Stroud were absent. Vice Mayor Ray also answered ROLL CALL declaring a quorum. PRESENT EIGHT (8), ABSENT (2).
Others present for the meeting were: Director of Administration
Jim Durham, Finance Director Cheryl Erkel, Fire Chief John Vanderhoof, Human Resource Director Jill Ross, City Engineer Jay Whisker, Parks and Recreation Director Kristen Kennon, CDBG
Director Theresa Watson, 911 Communications Director Tabby Hughes, Wastewater Manager Thea Hughes, Planning Commissioner Jim Moore, Pastor Ricky Allen, Parks and Recreation Commissioner
Mary Twitty, Jerry Reichenbach, Pat Griggs, John Ferrell, Roger Sundermeier, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Vice Mayor Ray presented the minutes
of the regular City Council meeting of April 5, 2012 for approval and/or correction at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman
Smith moved, seconded by Alderman Sansing that the minutes of the regular City Council meeting of 15 March 2012 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE
DEPARTMENT
Alderman Elliott moved, seconded by Alderman McCleary to approve the Regular Monthly Report for March 2012 annual crime statistical comparisons.
Code Enforcement for March
2012
Assigned Calls 101
Self Initiated Calls 565
Follow up meetings/court 175 Basketball Goals 9
Hearings attended 14 Structures Inspected 15
Issued Notices/Letters
2 Rental Properties Inspected 2
Written 133 Properties Red Tagged 24
Vehicles Tagged 19 Search Warrants Served 1
Vehicles Towed 0 Structures Rehabbed 0
Lots
posted 99 Structures Condemned 0
Signs removed 92 Houses Demolished by City 0
Trash cans tagged 141 Houses Demolished by Owner 8
Parking Violations 38
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman McCleary
to approve the Regular Monthly Report for March 2012 from the Jacksonville Fire Department, reflecting a fire loss of $358,000 and a savings total of $273,000.
ROLL CALL: Aldermen:
Elliott, Smith, McCleary, Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT: a. ORDINANCE 1443 (#5-2012)
AN ORDINANCE
WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING A NEW PUMP STATION SCADA SYSTEM ON BEHALF OF THE JACKSONVILLE WASTEWATER UTILITY FOR
THE VALENTINE-WOOTEN ROAD PROJECT; AND, FOR OTHER PURPOSES.
Wastewater Manager Thea Hughes related that Ordinances 1443 and 1444 are requests to waive sealed bids, explaining that both
items are being purchased for the Valentine-Wooten Road Project regarding the new sewer system being constructed. She stated that neither purchase is being funded by City or Utility
funds, but are being funded through grants as budgeted funds specifically for this project. She related that the SCADA System is a computerized monitoring system that monitors the pump
stations; adding that this vendor has the same system that is already being used by the Utility. This vendor has the same radio telemetry and software, which has to be the same for
the various units to communicate with each other.
She then explained that Ordinance 1444 is for the extension and upgrade of the Valentine pump station. She stated that the Valentine
pump station is an existing pump station that is too small to handle the additional flow that will be added from the Valentine-Wooten Road Project. She related that this will upgrade
the pump so that it will be the same as the other submersible pumps that are being used in the system. She added that this would allow for the purchase of a Hydromatic pump and the
necessary equipment for the upgrade. She then answered that this Hydromatic pump would be the same brand as those that are in our other submersible pump stations.
Alderman Elliott
moved, seconded by Alderman Smith that Ordinance 1443 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Rinker, Traylor, and Howard voted AYE. NAY
(0). Alderman Robinson ABSTAINED. MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1443.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
Alderman Smith moved, seconded by Alderman McCleary to APPROVE Ordinance 1443 on FIRST READING
and to suspend the rules and place Ordinance 1443 on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Rinker, Traylor, and Howard voted AYE. NAY (0). Alderman
Robinson ABSTAINED. MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1443.
Alderman McCleary moved, seconded by Alderman Howard to APPROVE Ordinance
1443 on SECOND READING and to further suspend the rules and place Ordinance 1443 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Rinker, Traylor,
and Howard voted AYE. NAY (0). Alderman Robinson ABSTAINED. MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1443.
Alderman Elliott moved, seconded by
Alderman Smith that Ordinance 1443 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Rinker, Traylor, and Howard voted AYE. NAY (0). Alderman Robinson
ABSTAINED. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1443 THIS 19th DAY OF APRIL 2012.
b. ORDINANCE 1444 (#6-2012)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE
CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF EXTENDING AND UPGRADING THE WASTEWATER COLLECTION SYSTEM AND PUMP STATION OF THE JACKSONVILLE WASTEWATER UTILITY FOR THE VALENTINE-WOOTEN
ROAD PROJECT; AND, FOR OTHER PURPOSES.
Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1444 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1444.
Alderman Smith moved, seconded
by Alderman Sansing to APPROVE Ordinance 1444 on FIRST READING and to suspend the rules and place Ordinance 1444 on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1444.
Alderman Sansing moved, seconded by
Alderman Robinson to APPROVE Ordinance 1444 on SECOND READING and to further suspend the rules and place Ordinance 1444 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith,
McCleary, Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1444.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
Alderman Sansing moved, seconded by Alderman McCleary that Ordinance 1444 be APPROVED AND ADOPTED.
ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1444 THIS
19th DAY OF APRIL 2012.
c. Request to Accept Bid for East Pump Station Emergency Generator
Mr. Aaron Benzing from Hawkins-Weir Engineers recalled that a disaster grant was awarded
to Jacksonville Wastewater Utility last year for an emergency generator for the East Pump Station. He stated that the design has been completed and a bid opening was held on April 3rd,
adding that there were three bidders and the low bid came in from H&H Electric out of Hot Springs, Arkansas. He continued saying that the low bidder is also the recommended bid in the
amount of $115,336.00.
Alderman Elliott moved, seconded by Alderman Smith to approve the recommended lowest bid from H&H Electric in the amount of $115,336.00. MOTION CARRIED.
FIRE
DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: a. ORDINANCE 1445 (#7-2012)
AN ORDINANCE WAIVING
COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURCHASE AND UPGRADE THROUGH PROPRIETARY SOFTWARE OF OUR HUMAN RESOURCES DEPARTMENT, WHICH WILL COORDINATE WITH THE
RECENTLY PURCHASED SOFTWARE FOR THE FINANCE DEPARTMENT; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman McCleary that Ordinance 1445 be placed on FIRST READING.
ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading
of Ordinance 1445.
Alderman McCleary moved, seconded by Alderman Sansing to APPROVE Ordinance 1445 on FIRST READING and to suspend the rules and place Ordinance 1445 on SECOND READING.
In response to a question from Alderman Traylor, Human Resource Director Jill Ross related that while this is a separate software purchase, it is the same proprietary software being
used by the Finance Department.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
City Attorney Bamburg clarified that funding set aside by the Finance Department was done with
the idea that the software package would be much more expensive. He related that the bid was substantially lower than funding set aside, adding that the proprietary software also had
a piggy back system for payroll and Human Resource. He stated that if the purchase and installation are done at the same time it saves additionally.
Human Resource Director Ross
explained that her plan was to budget for software next year, but because of the savings that the Finance Department achieved, that allowed her to purchase software for the Human Resource
Department this year with the unused funding.
Alderman Elliott noted that at the previous meeting Finance Director Cheryl Erkel had related that since her software came in under
budget, she was willing to use the remainder of those funds to help H.R. purchase software for payroll.
Human Resource Director Ross concurred that the funds are budgeted for software.
Alderman Sansing issued concern for the frequency that waiving competitive bidding has been used, adding that he is more comfortable with bids unless it is a sole source.
ROLL CALL:
Aldermen Elliott, Smith, McCleary, Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1445.
Alderman Sansing moved, seconded by Alderman Robinson to APPROVE Ordinance 1445 on SECOND READING and to further suspend the rules and place Ordinance 1445 on THIRD and FINAL
READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1445.
Alderman Sansing moved, seconded by Alderman McCleary that Ordinance 1445 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1445 THIS 19th DAY OF APRIL 2012.
APPOINTMENT(S): WATER COMMISSION
Alderman Smith moved, seconded by Alderman McCleary to approve the reappointment of Larry Wilson for a term to expire 4/20/2020.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
SEWER COMMISSION
Alderman Howard moved, seconded by Alderman McCleary to approve the reappointment
of Pat Griggs for a term to expire 4/20/2017.
ANNOUNCEMENT(S): Special recognition by Jerry Reichenbach on behalf of the Air Force Association
Mr. Jerry Reichenbach recognized City
Employee Sidney Gray for his efforts in helping with an apparatus that would allow the newly donated UH1 Huey to be pulled over the streets in the Welcome Home Vietnam Veterans Day Parade.
He offered Mr. Gray a plaque on behalf of the Air Force Association and awarded him a one-year membership to the Air Force Association and publication of the May issue of the Air Force
Almanac.
Vice Mayor Ray announced that the Preservation of Reed’s Bridge Society received the Henry Award from the Arkansas Historical Society.
Vice Mayor Ray then announced that
the grand opening of the Jacksonville Farmers’ Market will be held May 12th at 7:00 a.m.
Benefit Concert for Fire Captain Donnie Jones, Fire Engineer Jason Bowmaster, and Police Officer
Daniel DiMatteo featuring American Idol Bucky Covington April 22 at 4:00 p.m., 9515 Hwy I-30 Little Rock For more information: www.helpthegoodguys.com; www.cityofjacksonville.net
ADJOURNMENT:
Without objection, Vice Mayor Ray adjourned the meeting at approximately 7:19 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan
L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer