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13 MAY 13 A G E N D A BOARD OF ADJUSTMENT MAY 13, 2013 6:30 P.M. CITY HALL CONFERENCE ROOM 1. CALL TO ORDER: PAGES 2. APPROVAL AND/OR CORRECTION OF MINUTES: Regular Scheduled Meeting of April 8, 2013 1-5 3. VARIANCE REQUEST(S): a. Sign Package Variance Bart Gray Realty 300 T.P. White Drive Petitioner: Daniel Gray 6-7 b. Parking Variance 103 Gregory Place Shopping Center Petitioner: Kroger Limited Partnership (site plan included in packet) (tabled at the April 8, 2013 meeting) ADJOURNMENT MINUTES: BOARD OF ADJUSTMENT REGULAR MEETING DATE AND TIME: May 13, 2013 6:30 p.m. – 6:49 p.m. ATTENDANCE: Commissioners: Alderman Howard, Jim Moore, Rick White and Chairman Ott were present. City Engineer Whisker and City Attorney Bamburg were present. ______________________________________________________________________ City Clerk Susan Davitt recorded those listed above in attendance and Chairman Ott declared a quorum. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Moore moved, seconded by Alderman Howard to approve the minutes of the regularly scheduled Board of Adjustment meeting of April 8, 2013 as presented. MOTION CARRIED. VARIANCE(S): a. SIGN VARIANCE 300 T.P. White Bart Gray Realty Chairman Ott opened the public hearing at approximately 6:32 p.m. Thad Gray, president of Bart Gray Realty, stated that they are considering several options, pointing out that they are a Freeway property. He related that the Highway Department has plans to widen the Freeway and it is unclear how much property that will encompass. He explained that the building was built in 1964 and the signage is almost 50 years old. He stated that they are proposing new signage that would be taller than the current signage with a lighted marquee. He explained that the location would house three separate businesses, noting that currently they have temporary signage on the current sign for the other two businesses; Mark Perry Insurance and ReMax Home Finders. He explained that the current marquee is 4’ X 12’ and they would like to upgrade that to a same size digital sign. He then noted that the signage on top of the digital sign would be the different companies' logo. He went on to say that they are not planning to purchase the digital signage at this time, but would like to use the logo signs where the current marquee sign is located. He stated that the request is basically to add two signs to a business property that is in a transitional mode. He noted that they are not planning to remove the bricked sign until the Highway Department request that it be taken down because of the acquisition of right-of-way. City Engineer Whisker clarified that the variance request deals with the business having two separate pole signs in front of one property. He concurred that the Highway construction will be coming in and it will extend from Redmond to Main Street, stopping slightly before coming to this property at the Ramada Inn. He explained with that in mind, Bart Gray Realty is trying to figure out the best place to locate the digital signage, while still having and using the marquee sign. He stated that ultimately there will only be one sign. In response to a question from Commissioner Moore, Mr. Gray stated that for a period of time there will be two pole signs on the property. The brick marquee sign and a lighted logo pole sign. MINUTES: BOARD OF ADJUSTMENT REGULAR MEETING DATE AND TIME: May 13, 2013 6:30 p.m. – 6:49 p.m. Alderman Howard moved, seconded by Commissioner Moore approved the sign variance for 300 T.P. White Drive as requested. MOTION CARRIED with Commissioner White abstaining and Chairman Ott voting AYE. Chairman Ott closed the public hearing at approximately 6:36 p.m. b. PARKING VARIANCE 103 Gregory Place Shopping Center for Kroger Limited Partnership Chairman Ott opened the public hearing at approximately 6:36 p.m. Mr. Greg Muller of the Ashley Group stated that Kroger is amenable to moving the fueling center to the proposed location at the end of the Big Lots’ parking lot. He related that in speaking with City Engineer Whisker, the property will have to be platted as a separate lot because it crossed the line of two separate parcels. He added that the replat would be presented to the Planning Commission following the Board of Adjustment meeting. He reviewed the new fueling truck access pattern and traffic flow. In response to a question from Commissioner Moore, Mr. Muller offered a copy of the access plan for the fuel trucks. He then concurred with Chairman Ott that there would be a total of 678 parking spaces regarding those two parcels. City Engineer Whisker stated that he would be amenable to sacrificing a few more parking spaces so the driveway would lineup better with the drive in front of the bank. He surmised that it would displace two parking spaces per row, losing a total of six spaces. Mr. Muller stated that they would be willing to consider that, but offered that they also have parking ratios that need to be maintained for Big Lots, City Trends, and Stage Department stores. Commissioner Moore issued concerns regarding the truck pattern, noting that it is proposed that the truck would exit onto Gregory heading to North First Street. He surmised that it would be a major problem with traffic, noting that it is a very busy area. City Engineer Whisker noted that the time of day would be a factor, explaining that the area is not overly busy except for certain times of the day. Mr. Muller stated that in his experience he has never seen the fueling truck unloading at the Kroger Fuel Center on Hwy. 10, surmising that it must be at times when traffic is not busy. Ms. Cara Martin suggested that the island could be modified to allow for a different exit, noting that it would make the turn easier for the truck. MINUTES: BOARD OF ADJUSTMENT REGULAR MEETING DATE AND TIME: May 13, 2013 6:30 p.m. – 6:49 p.m. Several one-on-one discussions ensued between some of the Commissioners and the planning firm regarding traffic patterns to support ingress and egress. Commissioner Moore clarified that the discussion is to bring the truck back around behind the fueling center and out onto Gregory and then onto the frontage road. He stated that this would alleviate the potential traffic problems regarding North First Street. City Engineer Whisker answered Chairman Ott that the requirement for parking spaces based on square footage would be 720, clarifying that the request is to have 678 with the possibility of losing another 6 spaces to line up the driveway. He concurred with Chairman Ott that the variance request would be to have 672 parking spaces total. Commissioner Moore moved, seconded by Commissioner White to approve the parking variance request up to 223 with an addition of 48 parking spaces, stipulating that plat modifications and site plan traffic access be incorporated into the proposed plan including the 6 additional spaces suggested by City Engineer Whisker. MOTION CARRIED. Chairman Ott closed the public hearing at approximately 6:47 p.m. ADJOURNMENT: Without objection, Chairman Ott adjourned the meeting at approximately 6:49 p.m. MOTION CARRIED. Respectfully, ___________________________ _____________________________ Susan L. Davitt CHAIRMAN Joe Ott CITY CLERK – TREASURER