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03 Jan 17 Special MeetingMINUTES: BOARD OF ADJUSTMENT REGULAR MEETING DATE AND TIME: January 17, 2003 /4:35 p.m. – 5:16 p.m. Special Meeting ATTENDANCE: Commissioners: Martha Boyd, Mark Stroud, and Chairman Perry, City Representative, City Engineer Whisker City Clerk Susan Davitt recorded those listed above in attendance and Chairman Perry declared a quorum. VARIANCE(S): Preliminary Plot Plan/1014 South Redmond Road Chairman Perry opened the public hearing at approximately 4:35 p.m. Mr. Jerry Smith of ACJ Rental Company stated that they are proposing to build a 30’ X 100’ three sided pole barn to store equipment and material. He stated that he wants to clean up the lot. He stated that the required setback is 15’ but he is requesting an 8’ setback resulting in a 7’ variance. He added that he has spoken with his neighbor who does not object to the variance. City Engineer Whisker stated it would also be a size variance from the maximum 650 square foot Code allowance for an accessory building, noting that the application is for commercial storage. In response to a question posed by Chairman Perry, Mr. Smith stated that it was going to be three sided with the front open. In response to a question posed by Commissioner Stroud, Mr. Smith stated that he plans to add additional asphalt in the area of the pole barn. He clarified that he would wait until he moves the equipment and has the ground leveled. He noted that part of area has already been asphalted, adding that the pole barn will be on a slab foundation. In response to a question posed by Commissioner Stroud, Mr. Smith stated that part of the asphalted area would be used for parking. He then explained that the parking area would be utilized for small equipment. City Engineer Whisker stated that Mr. Smith has supplies stored in various parts of the City regarding his business, adding that the City has requested Mr. Smith clean up those areas. He stated that it is Mr. Smith’s intention to place this equipment and supplies in the pole barn to consolidate his supplies and equipment. Commissioner Stroud questioned the requirement of a 15’ setback. City Engineer Whisker stated that regarding commercial property of this size it is usually for the Fire Marshall to have access to all sides. Commissioner Boyd moved, seconded by Commissioner Stroud to grant a variance regarding maximum square footage and setback at 1014 South Redmond Road. MOTION CARRIED. b. Temporary Construction Trailer at 208 Industrial Drive Chairman Perry opened the public hearing at approximately 4:40 p.m. BOARD OF ADJUSTMENT REGULAR MEETING January 17, 2003 continued: Mr. Greg Carroll of America’s Bravest explained that they have been located in the City for approximately twenty-two months and that Lowe’s Inc has purchased his present location. He went on to relate that the present landlord has only extended a 33-day period to relocate. He further explained difficulty in finding a new location suitable to their needs, adding that he would like to keep his business located in Jacksonville. He stated that with help from Chamber of Commerce Director Bonita Rownd they were able to locate a place suitable on Industrial Drive in the Goodsell Building. He then explained that the location on Industrial Drive is a warehouse with no office space or water service. He stated that his plans are to construct office space on the inside, and install heat, air, and plumbing. He related that he purchased a top of the line metal building, often used by banks, office space during the construction phase regarding interior office space. He stated that the building has French doors and is attractive. He added that the building was purchased and moved on site prior to his knowledge that he would need to obtain a variance from the Board. He stated that it has not been anchored and it is his request to have the building available to his business for three to six months during construction to the empty warehouse. He stated that the Fire Marshall has consented and that City Engineer Whisker did not have any concerns regarding a temporary placement. He stated that the nature of his business requires office space plus a mechanic shop to service fire trucks of the surrounding area. In response to a question posed by Chairman Perry, Mr. Carroll stated that once the construction is completed the building would be moved to Little Rock. He stated that he would not leave the building at the location on Industrial Drive, adding that the building is not large enough to meet all of his needs regarding office space. He stated that the building is just temporary, adding that it takes a lot to build an office space in a bare warehouse. Commissioner Stroud questioned how long Mr. Carroll estimates the minimal time it would take for the construction to be completed. Mr. Greg Carroll stated that he has spoken to some contractors in the area and estimates that it would take approximately six months, adding that he also discovered that the warehouse will require waterlines and a water meter. He pointed out that the Water Company will have some work requiring obtaining water for the building. He noted that he has to construct firewalls before moving in. Chairman Perry questioned if Mr. Carroll plans to display the old fire trucks in front of the business as he did at the previous location. He stated that he is no longer in that line of business regarding the old fire trucks, adding he would have one or two of the newer fire trucks on site that would be pulled into the warehouse at night. In response to a question posed by Chairman Perry, Mr. Carroll stated that his business is sales and service of fire trucks. He added that he does not sell new fire trucks because they are order to customer specifications. He noted that a fire truck being serviced would be pulled into the warehouse at night. He noted that the area would be kept clean and presentable. BOARD OF ADJUSTMENT REGULAR MEETING January 17, 2003 continued: Commissioner Stroud stated that he would not be opposed to the temporary variance if Mr. Carroll would be willing to place a sign on the building stating that it is a temporary structure while during construction on site. Mr. Carroll agreed to post a sign indicating the building as a temporary construction building. It was noted that the wheels would also provide the appearance of temporary. Mr. Carroll then stated that he has architect working on plans regarding the inside office space that will be submitted to City Engineer Whisker for review. Commissioner Stroud urged that a definite time frame be placed on the variance. City Engineer Whisker suggested a six-month time frame. Mr. Carroll stated that if they find a problem in the construction because of the age of the building, and believes he may need an extension he would call City Engineer Whisker before the six-month period is up. Discussion ensued regarding the style of the building; Mr. Carroll stated that it is simply a big metal building. He added that so far it has cost approximately $1,000.00 to set a water meter and construction is estimated between $30,000- $50,000. Commissioner Stroud moved, seconded by Commissioner Boyd to grant a six-month variance at 208 Industrial Drive with placement of a sign on the outside of the temporary building denoting it as a temporary structure and to return to the Board regarding any extension of the six-month period if construction is not completed. MOTION CARRIED. ADJOURNMENT: Chairman Perry adjourned the meeting at approximately 5:16 p.m. MOTION CARRIED. Respectfully, _________________________ _____________________________ Susan L. Davitt Mark Perry CITY CLERK - TREASURER CHAIRMAN