1582ORDINANCE NO. 1.582 (#04 - 2018)
AN ORDINANCE AUTHORIZING A. LEASE AGREEMENT FOR UPGRADES AND
IMPROVEMENTS TO THE SERVERS FOR ALL CITY SERVERS THROUGH A THREE
(3) YEAR LEASE AGREEMENT; PROVIDING FOR PAYMENT OF THE LEASE
OBLIGATION; DECLARING AN EMERGENCY AND, PRESCRIBING OTHER
MA TIERS RELA TING THERETO
Whereas,the City Council of the City of Jacksonville,. Arkansas (the "City"}, has
experienced difficulties and is in need of improvement to "refresh" all City Servers,
particularly City Hall, 911 Communication Center, the Police Department, and the Fire
Department. In examining and researching the difficulties, our Information Technologies.
Department (IT) has determined a manner in which to improve said Servers and save funds
from current services;
Whereass, in doing so,. IT sought information and pricing from the State Procurement
Office for providers of such services in the area. In.doing so, IT learned that Dell Financial
Services can provide the appropriate hardware, software; and services to "refresh" the City's
Servers and improve the City's abilities to conduct business. and service the citizens with
faster and improved Server capacities and speeds; and,
.Whereas, Dell Financial Services provided bidding information and a proposed Lease
Agreement ata savings, having been awarded a State. Bid for such .prooucfs/services. As a
result, it would b6 a waste of time and resources'for the City to bid such separately.
NOW, THEREFORE; BE IT ORDAINED BY THE CITY.COUNCIL OF THE. CITY
OF.7AcKSONVILLE; ARKANSAS, THAT,
SECTION ONE.- Competitive bidding for purchase and maintenance of
improvements to the City's Servers as outlined on the attached would be. costly and
non-productive, making said competitive .bidding unfeasible: and impractical. Competitive
bidding is hereby waived, pursuant to ACA §14=58-383, to authorize contracting with Dell
Financial Services, as
..approved through the State. Bidding process, for a Cease Agreement
for said improvement to the City's Servers. Authorization is hereby given to the Mayor
and/or his authorized representative(s) to enter into contract with Dell Financial Services for
said equipment improvement and improved services, all for a total cost not to exceed
Thirty-two Hundred. Eighty-nine and 2.5/160 Dollars ($3,289.25) per month for Sixty (60)
months, plus applicable taxes.
SECTION TWD The City Council hereby finds that the needed upgrades
and improved internet provider services are necessary and will savefunds from the 2618
budgeted amounts previously approved by the Council.
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ORDINANCE NO. I582 (#04 - 2018)
Page Two
SECTION THREE: The provisions of this Ordinance are hereby declared to
be separable and if any provision shall for any reason be meld illegal or invalid, such holding.
shall not affect. the validity .of the remainder of this Ordinance.
SECTION FOUR; All Ordinances and Resolutions or parts thereof in conflict
herewith are hereby repealed to the extent of such conflict.
SECTFDN F1 VE.- This Ordinance, because of the immediate need. to
improve the City's Servers as addressed herein for improved public services and financial
savings, requires. that an emergency is hereby declared, As a result, this Ordinance shall
take effect immediately upon passage and publication, as provided by and subject to the
requirements of applicable law..
APPROVED AND ADOPTED THIS 5� DA Y OFAPRIL, 201 &
CITYO�K,55MVILLE, ARKAN5AS
...... ._1 .. 1 . _..._. _ .1.. _. /I ._...._ _ _ .. .....
No
ATTEST.•
SUSAN L. DA 0\7 T,. CITY CL ER.
AS. TO FORM:
ATTORNEY
EA,