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11 APR 11.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 11, 2011 7:00 P.M. – 7:16 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in regular session on April 11, 2011. Chairman Young opened the meeting at approximately 7:00 p.m. expressing appreciation to those in attendance. ROLL CALL: Commissioners Art Brannen, Glen Keaton, Susan Dollar, Joe Ott, Eric McCleary, and Alderman Howard answered ROLL CALL. Chairman Young declared a quorum. PRESENT (6), ABSENT (1), OPENING (1). Others present for the meeting were City Engineer Jay Whisker, Bart Gray, Jr., Jim Moore, Kate Knable, interested citizens, petitioners, and press. CORRECTION AND/OR APPROVAL OF MINUTES: Commissioner Brannen moved, seconded by Commissioner Ott to approve the minutes of the regularly scheduled Planning Commission meeting of 14 March 2011 as amended. MOTION CARRIED. PUBLIC HEARING(S): REQUEST TO APPROVE PLAT(S): a. PRELIMINARY PLAT Jaxon Terrace PH VIII Ms. Shada Roberts of Bond Engineering offered a revised version of the preliminary plat, noting that the Water and Wastewater Departments along with City Engineer Whisker have reviewed the plat and have not advised of any recommended revisions. She related that this phase connects to the existing subdivisions of the area. City Engineer Whisker stated that this phase begins at the end of Mesquite Trail, which was completed approximately two to three years ago and Knights Place that was completed prior to 2000. He pointed out that the 35’ setback is being continued on Knights Place in order to match the existing homes, adding that as you round the corner on Mesquite Trail it changes to a 25’ building setback that will match the existing construction on Mesquite. He noted a change with the street not being carried through, which was due to the cut and fill on the lots, saying that the proposed design works better for the owner as far as sewer. He went on to say that regarding transportation they have a street to the north, which would make the connection from North First Street to John Harden Drive eventually. In response to a question from Chairman Young regarding sidewalks, City Engineer Whisker stated that the sidewalks are only required on one side of the street. Commissioner Dollar questioned if the street area could be striped as a crosswalk going from one sidewalk to the sidewalk on the opposite side of the street. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 11, 2011 7:00 P.M. – 7:16 P.M. City Engineer Whisker answered that it could be done, adding that another solution would be to put sidewalks on the other side additionally. He speculated that he feels the developer put the sidewalks on this side of the street because it was 95’ less of sidewalk construction, noting there is an existing home on Knights Place on the other side. Chairman Young questioned if the sidewalk could be constructed on the other side of Mesquite Trail. City Engineer Whisker pointed out that the existing sidewalk is on the north side tying into the previous phase. He then agreed that a pedestrian crossing could be established at the corner. Commissioner Keaton moved, seconded by Alderman Howard to approve the Preliminary Plat of Jaxon Terrace PH VIII as requested, stipulating that a pedestrian crosswalk be provided. MOTION CARRIED. b. FINAL PLAT Lot 1, Dollar General also known as DG Commercial Subdivision Ms. Shada Roberts stated that Bond Engineering had recently performed estimates regarding driveway and culvert costs, adding that the development is ready for final plat approval. City Engineer Whisker offered that because of the multiple parties and engineers involved, the final plat produced by Bond Engineering will be used for the figures regarding the road, but the final plat being presented for approval is the one being provided at tonight’s meeting, marked as DG Commercial Subdivision, Lot 1. He noted that there are minor differences in the two plats but the owner of Dollar General felt that the latest plat best reflected use of the property. It was clarified that the plat being offered for approval was supplied by Global Surveying just prior to the meeting. He stated that the only item lacking is the $51,375.10 required to bond for road improvements regarding the Subdivision. He asked that if the final plat is approved by the Planning Commission, there be a stipulation that the final plat not be forwarded to the City Council until the bond issue or assurance thereof is provided to the City. He stated that Dollar General is eager to begin construction as soon as possible, adding that they are only waiting on the property sale. Commissioner Keaton moved, seconded by Commissioner Dollar to approve the Final Plat of Lot 1, DG Commercial Subdivision contingent upon satisfying bond amount of $51,375.10. MOTION CARRIED. BUILDING PERMIT(S): CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 11, 2011 7:00 P.M. – 7:16 P.M. GENERAL: Chairman Young noted that the 2010 Annual Planning Commission Report was furnished at each station, asking Commissioners to review the report and be ready to take action at the next regularly scheduled Planning Commission meeting. ANNOUNCEMENT: PRESENTATION OF SERVICE AWARD: Former Commissioner and Chairman Bart Gray, Jr. was honored with an appreciation plaque and engraved gavel for his dedication and service to the Jacksonville Planning Commission and the Jacksonville Board of Adjustment as a Commissioner and Chairman. His years of dedicated service to the Planning Commission and Board of Adjustment span from 1986 to 2010. Mr. Bart Gray, Jr. expressed his appreciation, saying that it has been his honor to serve with his fellow Commissioners. He commended the Commissioners for caring about the community’s business, adding that goals worked toward today are the foundation of our children and grandchildren’s future. ANNEXATION: City Engineer Whisker stated that it is hoped the annexation will go before the County Judge later in April. He explained that the zoning process will begin and it would be brought before the Planning Commission at a later time. ADJOURNMENT: Chairman Young without objection adjourned the meeting at approximately 7:15 p.m. Respectfully submitted, _________________________ Susan L. Davitt