11 MAR 17.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 17, 2011
7:00 P.M. – 7:22 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on March 17, 2011 at the regular meeting place of the Council. Alderman Howard delivered the invocation
and Mayor Fletcher led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard answered roll call. Mayor Fletcher also answered ROLL CALL declaring a quorum.
PRESENT NINE (9), ABSENT (1). Alderman Smith was absent.
Others present for the meeting were: City Attorney Robert Bamburg, Director of Administration Jim Durham, Fire Chief John Vanderhoof, Police Chief Gary Sipes, Finance Director Paul Mushrush,
Parks & Recreation Marketing & Public Relations Manager Marlo Jackson, Assistant Finance Director Cheryl Erkel, City Engineer Jay Whisker, Human Resource Director Jill Ross, CDBG Director
Theresa Watson, IT Director Barbara Daniel, 911 Director Tabby Hughes, Jim Peacock, John Ferrell, Wastewater Utility Manager Thea Hughes, Water Department Superintendent Mike Simpson,
Glenda Fletcher, Marie Fletcher, Addie Gibson, Rizelle Aaron, Jim Moore, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting of March 3, 2011 for approval and/or correction at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Stroud that the minutes of the Regular City Council Meeting of 17 February 2011 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman McCleary to approve the Regular Monthly Report for February 2011 regarding annual crime statistical comparisons.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman McCleary to approve the Regular Monthly Report for February 2011 from the Jacksonville Fire Department, which reflects a fire loss of $15,500.00
and a savings total of $52,500.00.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman McCleary to approve the Regular Monthly Animal Control Report for February 2011. Said report reflects:
ADOPTION/FINES: $1,975.00
CONTRIBUTIONS: $ 25.00
TOTAL: $2,000.00
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 17, 2011
7:00 P.M. – 7:22 P.M.
ROLL CALL: Aldermen: Elliott, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT: Permission to seek proposal regarding short-term loan for Sanitation Equipment
Finance Director Paul Mushrush stated that the request is to facilitate the acquisition of equipment to automate the sanitation process. He related that the purchase would be for a
knuckleboom loader and the containers. He stated that Amendment 78 of the Arkansas Constitution allows for a 60-month short-term financing option. He stated that he would like to accept
proposals to commit the City’s revenue stream from the new sanitation rates. He answered that the amount of the loan would be approximately 1.3 million dollars.
Alderman Ray moved to seek proposals for a short-term loan to purchase sanitation equipment for automation.
In response to a question from Alderman Traylor, Finance Director Mushrush answered that the loan would facilitate the purchase of 3 trucks, 1 knuckleboom loader and the containers.
He then related that the Sanitation Committee recommended 3 automatic loaders and one knuckleboom, adding that Public Works Director Jim Oakley had indicated that he would need 2 knuckleboom
trucks because one of the knuckleboom trucks will fully depreciate in 2012 while the fund is still recovering. He went on to suggest that an option would be to add a second knuckleboom
truck to the loan. He stated that the net result would reduce the length of time that the rate increase is effective, adding that the truck would be over 100,000 dollars. He stated
that he has reviewed the depreciation of the 5 trucks and determined that the knuckleboomers would last 10 years. He explained that an adjustment was made for future projections; roughly
it would be an additional 12,500 dollars in loan repayment. He then noted that if the City of Jacksonville increase in population more than the marginal amount figured, then it would
not be a problem.
Alderman Howard seconded the motion. MOTION CARRIED unanimously.
PARKS & RECREATION:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 17, 2011
7:00 P.M. – 7:22 P.M.
PLANNING COMMISSION: FINAL PLAT Northlake PH XIII
City Engineer Whisker related this is the area of Northlake that is south of Jacksonville before crossing over the Kellogg Creek Bridge. He related that the final plat is adjacent to
the platted area previously approved by the City Council going toward Victory Circle. He then answered that the plat consists of 18 lots.
Alderman Stroud moved, seconded by Alderman Ray to approve the final plat of Northlake Subdivision PH XIII. MOTION CARRIED with Alderman Robinson abstaining.
GENERAL: a. ORDINANCE 1417 (#5-2011)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF CONSTRUCTION, EXPANSION, AND INSTALLATION OF WATER MAIN LINES AND APPURTENANCES FOR THE JACKSONVILLE WATER WORKS; DECLARING
AN EMERGENCY; AND, FOR OTHER PURPOSES.
Water Department Superintendent Mike Simpson requested the waiving of competitive bidding, explaining that the Water Department has worked with T & R Utilities in the past and they are
currently mobilized in the area regarding a separate project. He related that T & R Utilities has agreed to install the waterline for the same bid price as the North Pulaski waterline
that was constructed last year. He related that waterline construction prices are up approximately 5% over last year, adding that total projected cost is $108,247.13; noting a savings
of $5,400.00. He then related that Jacksonville Waterworks would save an additional $22,500.00 due to partnering with Sears Development and Leasing on the project, which would have
been the cost for Sears Development to bore a 2” line under Hwy. 67/167. He noted that this would reduce the cost to the Water Department to $85,900.00. He stated that the overall
cost savings is $27,915.00.
Alderman Ray moved, seconded by Alderman McCleary that Ordinance 1417 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson,
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1417.
Alderman Ray moved, seconded by Alderman McCleary that Ordinance 1417 be APPROVED on FIRST READING and to suspend the rules and place on SECOND READING. ROLL CALL: Aldermen Elliott,
McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1417.
Alderman Stroud moved, seconded by Alderman Ray to further suspend the rules and place Ordinance 1417 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, McCleary, Sansing, Ray,
Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1417.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 17, 2011
7:00 P.M. – 7:22 P.M.
Alderman Ray moved, seconded by Alderman McCleary that Ordinance 1417 be APPROVED and ADOPTED. ROLL CALL: Aldermen Elliott, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson,
and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Stroud that the EMERGENCY CLAUSE be APPROVED and ADOPTED. ROLL CALL: Aldermen Elliott, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson,
and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1417 THIS 17th DAY OF MARCH 2011.
b. RESOLUTION 657 (#3-2011)
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE, ARKANSAS, TO EXECUTE A CONTRACT OF OBLIGATION BETWEEN THE JACKSONVILLE WASTEWATER UTILITY AND THE ARKANSAS DEPARTMENT
OF ENVIRONMENTAL QUALITY; AND, FOR OTHER PURPOSES.
Wastewater Utility Manager Thea Hughes related that the Resolution and contract of obligation is a requirement regarding the solid waste permit, explaining that they have containment
cells where sludge has been deposited for the past 24 years. She stated that the containment cells will be forever maintained and must be permitted continually. She noted that the Arkansas
Department of Environmental Quality requires the City to execute a resolution and post-closure obligation contract ensuring that if the cells are closed; cost to maintain those cells
would be provided. She added that this avenue is in lieu of posting a bond.
Alderman Elliott moved, seconded by Alderman Stroud to read Resolution 657 (#3-2011). MOTION CARRIED unanimously. Whereupon City Attorney Bamburg read the heading of Resolution 657 (#3-2011).
Alderman Stroud moved, seconded by Alderman Ray to approve Resolution 657 (#3-2011) in its entirety. MOTION CARRIED unanimously.
c. CDBG Consolidated Annual Performance & Evaluation Report (CAPER)
CDBG Director Theresa Watson answered, and Alderman Elliott concurred that previous levels of Federal funding has been cut. She related that the proposal is to cut CDBG national funding
by 62.5%. She added hopes that funding would not be cut more than 30%, which at this point is better than what is being proposed.
Mayor Fletcher acknowledged that these programs are very important on a local level, adding that CDBG funding represents only .5% of the national budget, but in order to address the
national deficit entitlement programs are being cut. He encouraged contacting Congressional Representatives to advocate funding, saying that this percentage is not significant enough
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 17, 2011
7:00 P.M. – 7:22 P.M.
to affect the national deficit. He related serious issues regarding the national deficit, acknowledging that changes will have to come about or the interest alone on the deficit within
the next 10 years will be approximately 1 trillion dollars annually.
Alderman Howard moved, seconded by Alderman McCleary to approve the CDBG Consolidated Annual Performance & Evaluation Report as presented. MOTION CARRIED.
d. RESOLUTION 658 (#5-2011)
A RESOLUTION CONGRATULATING AND SUPPORTING COACH VICTOR JOYNER AND THE 2011 STATE RUNNER UP (6A) BASKETBALL TEAM PROGRAM OF JACKSONVILLE HIGH SCHOOL; AND, FOR OTHER PURPOSES.
Mayor Fletcher related that Resolution 658 (#5-2011) has been deferred to the next regularly scheduled City Council meeting of April 7, 2011.
APPOINTMENT(S): A&P COMMISSION
Alderman Ray moved, seconded by Alderman Howard to approve the reappointments of Tommy Swaim and Jim Hurley to the A&P Commission for terms to expire 3/31/2015.
ANNOUNCEMENT(S): Citywide Cleanup Day April 2, 2011 beginning @ 9:00 a.m. at the Jacksonville Recycling Center located at 1300 Marshall Road.
UPDATE REGARDING RELOCATION OF THE STATE FAIR
Mayor Fletcher related that the Livestock Commission received their commissioned feasibility study, adding that he has some concerns regarding some of the monetary findings in the study.
He noted that the study did not factor in the purchase of land or infrastructure costs at other sites. He stated that what Jacksonville is offering as a savings should have been factored
into the total costs verses other sites, adding that locating to Wooten Road would save the State Fair approximately 30 million dollars. He then related the difficulties of establishing
a new interchange at any other site. He stated that he is optimistic about Jacksonville getting the Fair, adding that he believes the Board realizes these factors.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at approximately 7:22 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer