11 APR 07.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 7, 2011
7:00 P.M. – 7:13 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on April 7, 2011 at the regular meeting place of the Council. Alderman Smith delivered the invocation and
Mayor Fletcher led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Traylor, Robinson, and Howard answered roll call. Mayor Fletcher also answered ROLL CALL declaring a quorum. PRESENT EIGHT
(8), ABSENT (2). Aldermen Rinker and Stroud were absent.
Others present for the meeting were: City Attorney Robert Bamburg, Director of Administration Jim Durham, Fire Chief John Vanderhoof, Battalion Chief Joe Bratton, Parks and Recreation
Director Kristen Griggs, Assistant Finance Director Cheryl Erkel, Public Works Director Jim Oakley, Sanitation Supervisor Randy Watkins, City Engineer Jay Whisker, Human Resource Director
Jill Ross, CDBG Director Theresa Watson, IT Director Barbara Daniel, Marie Fletcher, Mary Twitty, Tammy Bourdo, Judy Schuetzle, Jennifer Wintz, Addie Gibson, Jim Moore, interested citizens,
and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting of March 17, 2011 for approval and/or correction at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 2 March 2011 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman McCleary to approve the Regular Monthly Animal Control Report for March 2011. Said report reflects:
ADOPTION/FINES: $2,865.00
CONTRIBUTIONS: $ 95.00
TOTAL: $2,960.00
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Report for March 2011.
PERMITS/LICENSE ISSUED INSPECTIONS PREFORMED
Building Permits 24 Building Inspections 61
Business Licenses 9 Electrical 51
Plumbing 50 HVACR 27
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 7, 2011
7:00 P.M. – 7:13 P.M.
UNSIGHTLY & UNSANITARY VEHICLES
Grass Letters 0 Notice of Noncompliance 9
Property Mowed 0 Towed 1
Trash Letters 2 CONDEMNATIONS
Trash Removal 0 Structural Maint. Letters 25
Property Maint. Letters 28 Structural repairs made 1
Cost $ .00 Demolitions 1
CITATIONS WARRANTS
Debris & open storage 2 Arrest 0
Property maintenance 0 Search 0
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Traylor, Robinson, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT: Request to Accept Bid 2011 Ambulance Chassis
Chief John Vanderhoof offered justification for rejecting the lower bid and requesting purchase of 2011 Excellance Type III ambulances on a Chevrolet G-4500 chassis. He explained that
in the 2010 budget they budgeted for two 2011 ambulances to replace the 1994 ambulance at Station 3, and the ambulance at Station 1. He added that the ambulance at Station 1 would go
into backup status. He introduced Battalion Chief Joe Bratton who is in charge of the EMS Division and Chris McDonald the EMS Coordinator. He stated that the long-term goal is to move
into a better box ambulance that will last up to 30 years. He stated that at the changeover time they will replace the chassis, which will be a significant savings in the future. It
was then noted by Mayor Fletcher, that the two lower bids did not meet specifications.
Alderman Elliott moved, seconded by Alderman Smith to reject the low bid from Phoenix Group for not meeting specifications and accept the higher bid from Excellance Inc. in the amount
of $305,495.20. MOTION CARRIED.
It was also noted that with this purchase the entire fleet would be Excellance Type ambulances. Funds will be drawn from the Capital Improvement Fund.
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT: Request to Accept Bid for complete Automated Refuse Collection
Public Works Director Jim Oakley recommended the bid of $1,305,400.00 from RiverCity Freightliner, explaining that two lower bids did not meet specifications. He explained that the
lower bid from Truck Center did
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 7, 2011
7:00 P.M. – 7:13 P.M.
not include two trucks that were specified and the lowest bid from Otto Environmental does not include trucks only containers. He stated that the next lowest bidder is the recommended
bidder, RiverCity with freightliner trucks in the amount of $1,305,400.00. He stated that RiverCity is a good company with a good product, which has been used by the City in the past.
Alderman Ray moved, seconded by Alderman McCleary to approve the bid from RiverCity Freightliner in the amount of $1,305,400.00 and rejecting the lower bids that did not meet specifications.
Fund will be drawn from the Capital Improvement Fund. MOTION CARRIED.
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: a. RESOLUTION 658 (#4-2011)
A RESOLUTION CONGRATULATING AND SUPPORTING COACH VICTOR JOYNER AND THE 2011 STATE RUNNER UP (6A) BASKETBALL TEAM PROGRAM OF JACKSONVILLE HIGH SCHOOL; AND, FOR OTHER PURPOSES.
Mayor Fletcher noted that the item was pulled from the previous agenda but is being presented tonight for action and the formal presentation to Coach Joyner will be made at a later time.
Alderman McCleary noted that Coach Joyner has started his track and field season and was not able to attend tonight’s meeting. He stated that Resolution 658 recognizes the team’s hard
work as State Runner Up.
Alderman McCleary moved, seconded by Alderman Howard to Read Resolution 658 (#4-2011). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 658 (#4-2011).
Alderman McCleary moved, seconded by Alderman Ray to approve Resolution 658 (#4-2011) in its entirety. MOTION CARRIED.
b. RESOLUTION 659 (#5-2011)
A RESOLUTION DECLARING THE EXERCISE OF EMINENT DOMAIN ON CERTAIN REAL PROPERTY WITHIN THE CITY LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS, FOR CONSTRUCTION, DEVELOPMENT, EXPANSION,
AND IMPROVEMENT OF STREET RIGHTS OF WAY AND UTILITY EASEMENTS AND RELOCATIONS ALONG GRAHAM ROAD; AND, FOR OTHER PURPOSES.
City Attorney Bamburg explained that in proceeding through the process for the expansion of Graham Road through the Federal funds and the AD20 program, there have been circumstances
discovered through information forwarded by the Highway Department that there are some parcels that were not included in the initial Resolution and action that was filed regarding that
project. He stated that in order to include the additional parcels it is necessary to adopt Resolution 659 that includes two additional parcels.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 7, 2011
7:00 P.M. – 7:13 P.M.
Alderman Smith moved, seconded by Alderman McCleary to Read Resolution 659 (#5-2011). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 659 (#5-2011).
Alderman McCleary moved, seconded by Alderman Sansing to approve Resolution 659 (#5-2011). MOTION CARRIED.
ANNOUNCEMENT(S):
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at approximately 7:13 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer