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ORDINANCE NO.
AN ORDINANCE ESTABLISHING A PROCEDURE FOR PURCHASING, SALE OR
EXCHANGE OF PROPERTY IN COMPLIANCE WITH ACT NO. 28 OF 1959 (ARK.
STAT. 19-4421- ARK. STAT. 19-4430); AMENDING ORDINANCE NO. 115
AND CHAPTER 3.08 OF THE MUNICIPAL CODE OF JACKSONVILLE; DECLARING
AN EMERGENCY, AND FOR OTHER PURPOSES
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BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JACKSONVILLE,
ARKANSAS, THAT:
SECTION 1. Ordinance No. 115 and Chapter 8.08 of the Muni-
cipal Code of Jacksonville are amended to read as follows:
CHAPTER 8.08
PURCHASING PROCEDURE
Sections:
3.08.010
3.08.020
3.08.030
3.08.040
3.08.050
3.08.010
Expenditure below five hundred dollars.
Expenditure above five hundred dollars - Below
two thousand dollars - Bids.
Expenditure exceeding two thousand dollars -
Competitive bids by legal advertisement.
Payment Approval.
Procedure - Supplies, materials or equipment.
Expenditure below five hundred dollars.
The Mayor, or his duly authorized representative, shall have
exclusive power and responsibility of making purchases of all
supplies, apparatus, equipment and materials for the City of
Jacksonville where the total expenditure therefor is below the
sum of five hundred ($500.00) dollars.
3.08.020
Expenditure above five hundred dollars - Below two
thousand dollars - Bids.
All purchases for the city of supplies, apparatus, equipment,
materials and other things requisite for publis purposes where the
expenditure therefor is in excess of five hundred ($500.00) dollars
but less than two thousand ($2,000.00) dollars shall be made by
the Mayor, or his duly authorized representative, after the secur-
ing of quotation bids therefor. Provided, however, purchases of
less than two thousand ($2,000.00) dollars at State bid prices
shall be exempt from the provisions of this ordinance.
3.08.030
Expenditure exceeding two thousand dollars -
Competitive bids by legal advertisement.
Where the amount of expenditure for any purchase or contract
exceeds the sum of two thousand ($2,000.00) dollars, the Mayor,
or his duly authorized representative, shall invite competitive
bids thereon by legal advertisement in any local newspaper. Bids
received pursuant to said advertisement shall be opened and read
on the date set for receiving said bids, in the presence of the
Mayor, Or his duly authorized representative. The contract shall
be awarded to the lowest responsible bidder; provided, however,
the Mayor, or his duly authorized representative, may reject any
and all bids received.
3.08.040
Payment approval.
The Mayor, or his duly authorized representative, may approve
for payment out of any funds previously appropriated for that pur-
pose, or disapprove any bills, debts or liabilities asserted as
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claims against the city, when funds on hand are adequate to pay
such bills, debts or liabilities. That the payment or disapproval
of any bills, debts or liabilities not covered by a previous
appropriation shall require confirmation of the governing body.
3.08.050
Procedure - Supplies, materials Or equipment.
The Mayor, or his duly authorized representative, may sell
or exchange any municipal supplies, materials or equipment with-
out competitive bidding if such supplies, materials or equipment
have a value of less than two thousand ($2,000.00) dollars. No
supplies, materials or equipment shall be sold without receiving
competitive bids therefor if the value thereof exceeds the sum of
two thousand ($2,000.00) dollars; provided, however, if the Mayor
shall certify in writing to the governing body that, in his opinion,
the fair market value of such item or lot (to be disposed of in
one unit) is less than two thousand ($2,000*00) dollars, the same
may be sold by the Mayor without competitive bidding.
SECTION 2. All ordinances or codes conflicting with this
ordinance are hereby repealed to the extent of such conflict.
SECTION 3$ Whereas, State laws require the establishment of
a procedure for municipal purchases under two thousand ($2,000.00)
dollars and this ordinance being necessary for the immediate
protection of the public peace, health and safety, an emergency
is hereby declared to exist and this ordinance shall be in full
force and effect from and after its passage and approvale
APPROVED AND ADOPTED THIS 7th DAY OF
JUNE
, 1979.
CITY OF JACKSONVILLE, ARKANSAS
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