0638 RESOLUTION NO. 638 ( #17 - 2009)
A RESOLUTION AUTHORIZING THE CITY CLERK TO DESTROY
SPECIFIED CITY DEPARTMENTAL RECORDS; AND, FOR OTHER
PURPOSES.
WHEREAS, various Departments of the City of Jacksonville have requested that old
paperwork and records as specifically identified on the attached spreadsheet are no
longer in need and should be destroyed. Said paperwork and records range from Nine (9)
to Fifty -nine (59) years old, and Arkansas law (ACA §14 -59 -114) allows destruction of
records after Three (3) or Seven (7) years. Continued maintenance of said records no
longer serves the public good and is cost prohibitive.
WHEREAS, Susan Davitt, City Clerk, as the official keeper of records for all City
Departments, has executed the appropriate Affidavit for destruction of said records.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF JACKSONVILLE, ARKANSAS, THAT:
SECTION ONE: The City Clerk of the City of Jacksonville, Arkansas, as keeper
of the records, is hereby authorized to destroy the specified various Departmental records
as included and listed on the attached, marked and identified as Attachment A.
SECTION TWO: This Resolution shall take effect from and after its date of
passage.
APPROVED AND ADOPTED THIS 04 DAY OF DECEMBER, 2009,
CITY OF JACKSONVILLE, ARKANSAS
-- MAY, • C RYFLEt'CHER
ATTEST
SUSAN ,�AVI 7 C CLE RK _ -
'' t , �.'
APP O EDASTc ' .
ROB E. BAM: RG, CITYATTO'NEY