11 NOV 14CITY OF JACKSONVILLE, ARKANSAS
REGULAR PLANNING COMMISSION MEETING
NOVEMBER 14, 2011
7:00 P.M. – 7:08 P.M.
OPENING REMARKS:
The Planning Commission of the City of Jacksonville, Arkansas
met in regular session on November 14, 2011. Chairman Young opened the meeting at approximately 7:00 p.m. expressing appreciation to those in attendance.
ROLL CALL: Commissioners
Art Brannen, Glen Keaton, Jim Moore, Avis Twitty, Joe Ott, Eric McCleary, and Alderman Howard answered ROLL CALL. Chairman Young declared a quorum. PRESENT (8), ABSENT (1).
Others
present for the meeting were City Engineer Whisker, Tommy Bond, interested citizens, petitioners, and press.
CORRECTION AND/OR APPROVAL OF MINUTES: Alderman Howard moved, seconded by
Commissioner McCleary to approve the regular meeting minutes of September 12, 2011 and the special called meeting minutes of September 26, 2011. MOTION CARRIED.
PUBLIC HEARING(S):
REQUEST TO APPROVE PLAT(S): FINAL PLAT Jaxon Terrace PH 8 and Bill of Assurance
Mr. Tommy Bond of Bond Engineering related that the subdivision is completed except for asphalt, handicap
ramps, and sidewalks. He requested that the developer be allowed to provide a letter of credit for those uncompleted items, saying that it would amount to approximately 25 to 30 thousand
dollars.
City Engineer Whisker acknowledged that the final plat could be approved slightly uncompleted, but added that the developer would have to provide a cash bond or provide a
letter of credit for those improvements unfinished. He went on to say that the developer feels he can be done in two weeks, so he would request that stipulation until the improvements
are completed.
In response to a question from Chairman Young, City Engineer Whisker explained that he had received a letter of credit from the bank, but it was not specific to the
unfinished improvements. The letter of credit only offered assurance that the developer had funds on deposit with that bank, adding that the letter did not make assurances that there
would be funds available to the City in case the improvements were not completed.
City Attorney Bamburg advised the Commission that any approval would need to be contingent upon the
City receiving a letter of credit, cash, or a bond. He added that the final plat could not be approved until that is received by the City.
Commissioner Keaton questioned if there
is a time limit regarding the completion of those improvements.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR PLANNING COMMISSION MEETING
NOVEMBER 14, 2011
7:00 P.M. – 7:08 P.M.
City Engineer Whisker answered that typically a bond will set that time
frame, adding that a letter of credit or cash is held until it is determined that the amount may not be enough to cover the improvements and then the City will step in and have the improvements
competed with those funds. He added that the developer is notified and given a time frame to complete those improvements before the City performs those improvements.
Commissioner
Keaton moved, seconded by Commissioner McCleary to approve the Final Plat of Jaxon Terrace PH 8 stipulating that a letter of credit, bond, or cash for asphalt, sidewalks, and gutter
be submitted to the City. MOTION CARRIED.
BUILDING PERMIT(S):
GENERAL:
ANNOUNCEMENT:
ADJOURNMENT: Chairman Young without objection adjourned the meeting at approximately 7:08
p.m.
Respectfully submitted,
_________________________
Susan L. Davitt