93 Aug 05 Jr
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on August 5, 1993 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation after
which Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Fletcher and Keaton answered ROLL CALL. Alderman Twitty arrived at
approximately 7 :15 p.m. PRESENT NINE (9), ABSENT ONE (1).
Alderman Williamson was out of town on business. Mayor Swaim
answered ROLL CALL and declared a quorum.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane
Reel, Public Works Coordinator Skip Spears, Finance Director Paul
Mushrush, Fire Chief Rick Ezell, Police Chief Don Tate, Parks and
Recreation Director Annabelle Davis, CDBG Director Tony Ply, NAACP
President Betty Farris, Park and Recreation Commissioners Pat Bond,
I Robert Stroud, Dr. Dale Calhoon, other city employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 15, 1993 for study and action at the next Regular
City Council Meeting.
APPROVAL AND /OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of July 1, 1993 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
a. Community Development Monthly Report /July
b. Animal Control Monthly Report /July
Alderman Ray inquired as to the status of the Casey and King street
drainage ditch currently under construction. He expressed concerns
on behalf of the citizens living in the area in regard to adequate
drainage. He stated it was brought to his attention that a problem
exists with the level of the ground in conjunction with the top of
the ditch.
Alderman Lewis related that he had been to the site and inspected
the progress along with CDBG Director Tony Ply at which time the
engineer on the project explained turning different blocks on the
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
top of the drainage ditch to compensate for the higher level of
ground.
CDBG Director Tony Ply related that as for the progress of the
ditch there is still some dress up work to be done. He stated he
would follow through on the intentions of the engineer, making sure
the drainage ditch and the dress up work is completed before
payment of services.
CDBG : JULY 1993
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report of the CDBG Department be APPROVED. Said report
reflects the following for July. Informational meeting 3,
Sunnyside Drainage Deeds Filed 5, Rehab mortgages filed 2, HUD
Monitoring Inspections 3, REHAB: Letters to applicants 4,
Applicants received 4, Work write -ups & estimates completed 3, Bid
openings -Rehab 3, HOME projects submitted 3, Pre - construction
conference 5, Interim Inspections 30, Project close -outs 1, PUBLIC
WORKS: Advertisement for re -bid Water Project 1, interim
Inspections 11, HUD Workshops 3. ROLL CALL: Alderman night,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher and Keaton. MOTION
CARRIED.
ANIMAL CONTROL: JULY 1993
Alderman Knight moved, seconded by Alderman Wilson to APPROVE the
monthly Animal Control report for the month of July 1993. Said
report reflects the following: CONTRIBUTIONS $ 0.00,
ADOPTION /FINES $ 447.00, SECURITY DEPOSITS $ 250.00, for a total of
$ 697.00. ROLL CALL: Aldermen: Knight, Smith, Sansing, Lewis,
Ray, Wilson, Fletcher and Keaton voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT: ORDINANCE 998 ( #11 -93)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A POLYGRAPH MACHINE FOR USE BY THE JACKSONVILLE POLICE
DEPARTMENT; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Sensing, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
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CITY OF JACKSONVILLE, ARKANSAS
: i REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
Lewis, Sansing, Ray, Wilson, Fletcher and Keaton voted AYE. NAY
(0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Mayor Swaim related that the polygraph is a budgeted item approved
during the budget process in 1992.
Discussion ensued as to the requirements for waiving competitive
bidding on the polygraph.
Alderman Knight moved, seconded by Alderman Wilson, that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher and Keaton voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Knight moved, seconded by Alderman Lewis, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
I Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher and
Keaton voted AYE. NAY (0). Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance for the SECOND TIME.
Mayor Swaim interjected and explained the process of approval in
regard to ordinances for the benefit of visitors in the audience.
Alderman Smith moved, seconded by Alderman Sansing, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Fletcher and Keaton voted AYE. NAY (0). Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the THIRD AND FINAL TIME.
Alderman Ray moved, seconded by Alderman Wilson, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Wilson, Fletcher and Keaton voted AYE. NAY (0).
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Lewis, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher and Keaton
I voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5,1993
7:00 P.M. - 8:35 P.M.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 998 THIS 5TH DAY OF
AUGUST 1993.
STREET DEPARTMENT: Request to accept bid for STREET STRIPING
Mayor Swaim related that the recommendation by City Engineer Reel
is the low bid from Tiger Striping for $13,320.00 with the
stipulation that authority to award the project to the next low
bidder of Contractors Specialty Service Company if the first low
bidder is unable to comply with a starting and completion date
selected by the City Engineer. Mayor Swaim further related the
concern because of a busy schedule to be able to complete in a
timely manner.
Alderman Knight moved, seconded by Alderman Wilson to ACCEPT the
low bid from Tiger Striping of $13,320.00 with the stipulation that
authority be given to the City Engineer to award project to the
next low bidder if Tiger Striping is unable to begin and complete
in a timely manner. MOTION CARRIED.
PARKS & REC DEPARTMENT: a. First Annual Coach of the Year Award
to be presented to Mr. Al Gall.
Parks and Recreation Commissioner Bob Stroud expressed the desire
by the Commission to improve good sportsman like conduct by
awarding the coaches who teach not only the fundamentals but
optimize the love of the sport.
At this time Mayor Swaim presented Mr. Al Gall with a plaque
honoring his efforts as a coach.
Parks and Recreation Commissioner Bob Stroud announced that the
Foxwood Country Club is sponsoring free dinners for two to Mr. Gall
and his wife.
b. PUBLIC HEARING: 1994 LWCF Grant Application
Mayor Swaim invited Parks and Recreation Director Annabelle Davis
to speak in regard to the grant application.
Director Davis related that the grant request was for playground
improvements for five of the parks located around the City. She
further related that Parks and Recreation Department has been
working with a playground representative in order to come up with
some of the types of playground equipment which will be ADA
approved.
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' CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5,1993
7:00 P.M. - 8:35 P.M.
She further related that the Land and Water Conservation Fund is
a 50/50 matching program which can take the application and fund
any part or all of the project. She stated that the application
and public hearing is part of the preliminary process adding that
after passage of the supporting resolution a decision will come
some time in February of 1994.
Mayor Swaim declared the public hearing opened at approximately
7:25 p.m. and announced that the parks involved in the grant
application are Excell Park $5,232.00, Fireman Park $13,187.00,
Johnson Park $10,058.00, Pleasure Park $11,909.00 and Stagecoach
Park $6,103.00.
Mayor Swaim asked if anyone would like to be recognized by council.
There were no comments from the public. Mayor Swaim declared the
public hearing closed at approximately 7:28 p.m.
c. RESOLUTION 463 ( #5 -93)
I A RESOLUTION AUTHORIZING APPLICATION THROUGH THE LAND AND WATER
CONSERVATION FUND FOR ASSISTANCE IN THE IMPROVEMENT OF PLAYGROUND
RECREATION FACILITIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AND
FOR OTHER PURPOSES.
Alderman Knight moved, seconded by Alderman Wilson that Resolution
463 be read. MOTION CARRIED.
At this time City Attorney Robert Bamburg read Resolution 463.
Discussion ensued as to the long range plans including a park on
the west side of the freeway. It was noted that at this time there
is only one park, Paradise Park on the west side.
Alderman Knight moved, seconded by Alderman Sansing that Resolution
463 be APPROVED. MOTION CARRIED.
Mayor Swaim commented on the excellent job being done by the Parks
and Recreation Commission this past year. He recognized Mrs. Pat
Bond, Bob Stroud, Dr. Calhoon and John Mitchell for the hard work
and long hours spent on the plans for the new Recreational Facility
beginning construction in the fall.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
GENERAL: a. Presentation of the American Legion Tournament.
Mr. Steve Fikes announced that the American Legion AAAA State
Baseball Tournament will be held at Dupree Park in the new
Hickingbotham Field August 6th through the 12th.
Mr. Fikes related that an advance of $5,000.00 would be needed to
sponsor the event which can be repaid from revenues collected
during the event. He further related that Jacksonville offers a
central location which might bring the event back to Jacksonville
next year adding that the whole community will benefit from the
event.
Alderman Smith moved, seconded by Alderman Knight to advance
$5,000.00 from the contingency fund to be placed into a Parks and
Recreation account to be used if needed and replaced back to the
contingency fund.
Mayor Swaim related that it is a very desired tournament.
MOTION CARRIED.
b. Low water pressure /Jackson Heights
Mayor Swaim invited Jim Herrington a representative from the
Jackson Heights to speak in regard to the item of business.
Mr. Herrington stated that in 1972 the City Council approved adding
onto a proposed 6" water line to make an 8" water line to service
the Jackson Heights area. Mr. Herrington related that at the time
a letter was written stating that this would be sufficient for
current and future growth. In 1977 the water lines were accepted
into the City system for maintenance. He further related that
since that time there is continuous documentation in the form of
water pressure check and complaints from residents on the
inadequacy of water.
Mr. Herrington stated that he has lived in the area since 1982
adding that at times the inadequacy of water pressure prevents two
uses of water at the same time in the household. He further stated
that the water pressure in the shower only makes it half way the
length of the tub. He stated that during peak water usage times it
becomes grossly inadequate. He expressed that in the last few
months the water pressure has improved but is still not adequate.
He then related that the fire department responded to a fire in
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8 :35 P.M.
December of 1992 at 704 Jefferson relating that the water pressure
was inadequate and that he had a letter from the Fire Chief
documenting that for a short time after hooking up to the water
lines they pumped a vaccum and got no water from it. He then made
reference to a statement from the Health Department and other
officials stating that when you pump a water line into a vaccum you
jeopardize the health and safety of the residents by possible
contamination of the water system adding the concern of the
residents. Mr. Herrington related that Mr. Ben Rice the developer
and resident has approached the Council and the Water Commission
asking for an improvement on the water line. He related that they
were told there was no money, adding that "In a May 1993 newspaper
article stating to the effect that if the residents want to
increase water pressure they suggest that we form a water
improvement district and finance it ourselves." He commented, "the
part that bothers me about that is, that in that same article the
Council approved the purchase of a $48,000.00 backhoe and about a
$20,000.00 shed to put it in, but they don't have any money for my
water pressure. I have problems with that personally; Also, I have
noted a $400,000.00 dollar cash balance on hand and about a million
dollars surplus in the Water Commissions account. The remedy we
seek is very simple, we seek a remedy for the inadequate, unsafe
water system in the Jackson Heights area. We have been reviewing
some court cases where it has been held that local governments have
an obligation to serve all businesses in the area without
discrimination and further states one of the prime requirements
laid upon a utility is that in its operation of existing facilities
is that it shall not discriminate among its customers but shall
make all facilities to all residents alike. This obligation is
further held by the court to provide adequate, safe and reasonable
service and also in the same court action it was noted that it is
also an obligation to make not only repairs but improvements as
needed to the system after it is accepted by the City. We contend
that based on City data we do not have adequate water pressure and
as further notice of this I might point out that according to
Alderman Ray the City is presently being looked at for upgrade of
fire rating from a 4 to a 3 and this is based on the entire City's
water pressure not just ours which is less than half of what the
minimum gallon per minute flow is suppose to be. In summary what
I would like to say is very simply that we contend that the funds
are available for a water system, we also contend that the City is
legally obligated to upgrade this water system and that failure to
do so constitutes a jeopardy to our health, our safety and also our
property values. We seek an immediate commitment from the City to
rectify the situation. I have talked with the Mayor, Mr. Pat
Wilson and my aldermen over the years and its usually the same
thing "some day, some day." We watched a
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
man's house burn down just before Christmas and I feel this is
unnecessary. The Fire Chief is here tonight and he did in fact
write this letter saying that the water pressure is inadequate and
I would like just for the record for him to address Council
tonight ".
Mayor Swaim related that he had been a fireman and expressed his
question to the Fire Chief, regarding the first water sprayed on a
fire. He said that it does not come from the plug, it comes from
the truck and there would be no delay starting water on a fire
because when the truck arrives it is full of water. Not to contest
that the water wasn't there, but that the first knock down can
normally be done in the truck, that if it is an engulfed fire it
would take tying onto the plug.
Fire Chief Ezell agreed.
Mr. Herrington related: "Presently there are property owners who
have purchased property in the Scenic Bluffs area who have letters
stating that water pressure would be available. They purchased
the land and now they can't build their houses. It would be nice
with the low interest rates if they could go ahead and build their
homes. I remember almost eighteen months ago there was a
moratorium placed on building west of Harris Road. Since that time
there has been a number of homes built out there. I think there was
comments from the Fire Chief about water pressure in that area
which was along the time the water tower was being built in
Paradise Park there were some statements to the effect that would
help the water pressure problem. We are concerned about the
property owners who have bought and need to build their homes. I
find it hard to believe that three new homes is going to make that
much of a difference with a already unsafe water system ".
Mayor Swaim assured him that the Council does understand the
problem. He stated he has done extensive research and would like
to clarify some of the information surrounding the circumstances
with the Scenic Bluff area. He further stated he would like to
read one sentence from the Planning Commission minutes concerning
Scenic Bluff from the Water Commission dated 1989; Jacksonville
Water Commission approved water connection to lots 1 through 6 of
the proposed Scenic Bluffs Subdivision, however, we must qualify
the commitment with the provision that acceptable service pressure
cannot be guaranteed. Mayor Swaim related that a copy of this was
given to Mr. Ben Rice before he sold the lots in that subdivision.
He further related that two other letters to the same effect dated
in 1984 were given to Mr. Rice.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
Mayor Swaim stated that the City Council does not handle Water
Commission business, thus, Council would be unaware of certain
items. He further stated that in the 1970's the City Council was
put into a position of giving up authority when the Water and Sewer
Commission was formed. Mayor Swaim, quoting from the Arkansas
State Statues, "It is the intention of this sub - chapter to vest in
the Commissioners unlimited authority to provide management,
maintenance and improve and extend the municipally owned water
works and distribution system and to have full and complete charge
of there of ".
Mayor Swaim expressed the desire to work with the Water Commission
reminding that state law has given total authority to the Water
Commission, City Council does not fund any portion of the Water or
Wastewater operation, those funds come from revenues. He related
that tax dollars do not subsidize any portion of Water or
Wastewater operation. He expressed further the desire to work for
a solution with the Water Commission.
Discussion ensued as to the status of the members and how
appointments are made to the commissions.
Mayor Swaim related that the commission is a separate business and
separate from the Council.
Alderman Knight stated that if there are funds or reserves and
there is a price on what the improvements need to be the stalemate
may exist over definitions. She further related that the
responsibility needs to be determined and a solution needs to be
addressed by the responsible party.
Mr. Ken Anderson from the Water Department addressed Council. He
related that, "This year we did not allocate enough funds to
include a main of this magnitude, we try to upgrade our system as
' we have the manpower to do it." He further related that if a line
needs to be updated, they would need to come to the Water
Commission and request a budget revision or add it to the budget
for the following year.
Alderman Fletcher expressed that his interpretation of the problem
has been the squabble over whose responsibility it is to correct
the problem, relating that; "Now I'm hearing that either the City
or the residents have not come to the Water Commission and made a
request, which would take care of the problem ".
Mr. Anderson related that if the Commission approves a budget he
can build the line, until that time he expressed his hands are
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
tied. The past policy has been that developers pay for lines to
develop into a subdivision.
Alderman Knight asked about the improvements or upgrades, when
needed after development of the system. She posed the thought
regarding whether the lines were adequate when the developer
installed them or have they become inadequate and who's
responsibility is it to upgrade.
Mr. Anderson expressed that the Water Department does upgrade lines
as needed, relating that the department looks at a subdivision and
determines how old the lines are and how many leak repairs and
maintenance has to be done on a particular area then gauge what
needs to be done in that area, then goes before the commission and
requests a budget for that.
Alderman Keaton asked what is the remedy for the low pressure and
low volume.
Mr. Anderson expressed that the remedy according to a consulting
engineer would be to put in a larger line running along the same
route and loop it into the existing 8" line. This new line is
recommended to be an 12" line.
Mayor Swaim related that the afore mentioned repairs would cost
$198,000.00 dollars.
Alderman Knight asked if any steps have been taken to budget for
these repairs.
Mr. Anderson related that in looking at areas that need to be
upgraded the city as a whole is taken into consideration. He
related that informally they work from a priority list.
Alderman Knight requested the length of time it might take for an
area with inadequate service to work through the system and be
upgraded.
Mr. Anderson related that maintenance cost versus repairing or
replacing line is taken into consideration.
Alderman Smith inquired as to the time table surrounding the
estimated repairs.
Mr. Anderson related that it is not in this year's budget, possibly
next year if the commission approves it.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
Mayor Swaim asked that Mr. Anderson address the issue of the
$400,000.00 dollars considered as reserves mentioned by Mr.
Herrington earlier.
Alderman Twitty asked if the reason for it not being in the budget
was because of it not being known to the commission until recently.
Mr. Anderson related that the fire situation was brought to their
attention this year. He further related that this is the first
major fire that he was aware of.
Mayor Swaim informed Council that the Planning Commission minutes,
at every phase mentioned the fact that the water pressure was low
in that subdivision yet the development continued. Mayor Swaim
stated that he felt this is an oversight on the developer and the
Planning Commission and the Water Commission to continually take a
low pressure area and extend that.
Mr. Anderson explained that at the end of the year he moved some
money into the cash account in order to purchase the building now
i being occupied by the Water Department on Marshall Road.
Alderman Fletcher related that construction is the biggest industry
in Jacksonville at the present time adding that he felt
Jacksonville has no other growth potential than in the west and
that it is poor planning on the part of everyone that being
Planning Commission, Council, and the Water Commission. He
expressed that he felt the ground work for development needs to be
established adding that areas for building right now are limited
and that he did not feel we could wait around for Metropolitan who
owns property in the west area of Jacksonville. He said there is
a need to address the water pressure problem and lay the ground
work for future development. He related that we are not taking
advantage of the construction industry to expand the City, and
expressed the opinion that the issue of the west utility needs to
be a major issue at this point; that it is a problem for everyone.
He further related that it will be beneficial for the Water
Commissioners to work with the Council.
Alderman Fletcher offered to go to the Water Commission along with
the representatives from Jackson Heights as their Alderman. He
questioned Mr. Anderson as to the length of time it would take to
complete the project if it were to begin immediately.
' Mr. Anderson related that bids would take approximately one month,
after which the actual labor would take four months.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
Alderman Knight expressed the wish to move forward for the
betterment of the whole community.
Mayor Swaim related that he has spoken with the chairman of the
Water Commission and expressed that the citizens should bring this
matter before the Water Commission. He further related that the
chairman pledged to work for a solution to the problem.
Mr. Ben Rice related he had as documentation a letter dated
December 28, 1981 from the Insurance Services Office notifying the
City that their fire insurance rating improved to its current class
of class four and the change from class five to class four will
result in a reduction in the premium for the typical mercantile
class of property and etc... He further related that on page three
of the same letter it listed the five places where the water
pressure was tested in order to arrive at a class four rating. Of
the five one of those is the fire hydrant at Adams and Madison at
the Jackson Heights Subdivision. What is needed there at that
particular location is a fire flow of 750 gallons per minute, what
they got was 950 gallons per minute, out of the five locations
tested that was the only one where the fire flow exceeded what was
needed by clear indication.
Mayor Swaim interjected that the Fire Department conducts a regular
check and the same fire hydrant tested 410 gallons per minute on
June 4, 1975 adding that it was related to him by the Fire
Department that at different times of the day the water pressure
will check differently.
Mr. Rice said he would concede that more often than not the water
pressure has been inadequate. He then related that in 1984 tests
revealed the water pressure was in excess of a thousand gallons
per minute at which time the Water Commission approved a 59 lot
subdivision of which 6 lots of five acres each was approved by the
Water Commission with the stipulation that water pressure could not
be guaranteed. He then related that he requested a copy of the
audit for the Water Commission which revealed that at the end of
1992 they had retained earnings of $6,500,000.00, cash on hand of
$434,544.00, a certificate of deposit on hand of $2,092,000.00
resulting in liquid assets of $2,500,000.00 total restricted assets
were $1,076,000.00 with $1,500,000.00 on hand adding that he was
not aware of what it would take to amend a budget but that he felt
they should take care of the problem.
Alderman Wilson offered the suggestion that, "If money is holding
it up and the Water Commission feels the responsibility, right or
wrong, and it would be next year before the commission felt that
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' CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
they could budget to finance the project, then I would like to have
the council consider an advance if they plan to fund the project
next year. Perhaps the city could advance the money sooner so that
the project could be accomplished sooner ".
Alderman Knight concurred adding that she hoped that the Water
Commission could look at the present budget and see if there is
another need not as necessary and perhaps amend the budget in order
to start the project.
Mayor Swaim stated that commitments have been made in regard to the
City's reserve funds and that he would need to consult with the
accountant before a guarantee of funds.
Alderman Wilson reiterated that this was a suggestion only if the
money is available and if the Water Commission is only waiting till
next year to make this a budget item, working together would
expedite the project.
Alderman Ray stated he had met with the residents of Jackson
I Heights relating that he told the residents that there was a
mistake in developing in the area and that he felt the mistake
belong to the City of Jacksonville being the body that voted and
accepted the plans for development. He assured that his vote would
be to get with the Water Commission and work to get the problem
fixed. He asked Council to look at the whole neighborhood as he
felt it requires more attention from the City in regard to police
protection and road signs.
In response to a comment from Alderman Ray concerning a promise by
the City to send all necessary equipment to fight a structure fire,
Fire Chief Ezell related that the procedure is to send all
equipment and the trucks are filled with water. He further related
that the fire previously mentioned in Jackson Heights was one of a
totally involved structure of a possible twenty -five hundred square
feet, stating that the pump did operate in a vaccum position,
adding that to compensate the driver cut back on hose lines which
effects some of the efficiency. He stated that a concern is that
this area requires, by the Health Department a 20 psi left when
pumping on the hydrant, which is hard to maintain for that area.
He related that records show the Fire Department has a three to
five minute response time. He assured that even with the limited
resource of low water pressure in the area the Fire Department
would provide the best service possible.
Mayor Swaim related that he and Chief Ezell have surveyed the area
in regard to access for the fire trucks and related the difficulty
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
that would prevail in trying to take care of a major fire in the
subdivision.
Mayor Swaim concluded by encouraging the residents of the area to
meet with Chief Ezell in regard to options which would help with
firefighting efforts, also encouraging the Jackson Heights
residents to meet with the Water Commission in efforts to find a
solution to the low water pressure.
Alderman Smith concurred that he did not feel anyone would be
against advancing the money if it is available.
Mr. Jim Herrington inquired as to the status of the property owners
who would like to go ahead and build and if the discussion before
the Council could be made available to the Water Commission as a
time saving element; consensus being the minutes of this City
Council meeting would be made available to the Water Commission.
As a closing Mr. Herrington related that there are no storm drains
and the streets require some repairs, adding that crime has
increased in the neighborhood.
Alderman Knight stated that some of these problems go back to the
Planning Commission requirements of the developer adding that we
need to work forward knowing what the problems are.
c. Interlocal Agreement for ADMINISTRATION OF 911 PROGRAM
Mayor Swaim related that Pulaski County has agreed to take
Metroplan's place in collection and disbursement of funds for the
911 program at the same 1/2% cost.
Mayor Swaim explained the collection and distribution procedure and
asked Council for the authority for he and the City Clerk to sign
the agreement with Pulaski County.
Alderman Wilson moved, seconded by Alderman Keaton to grant
authority to Mayor Swaim and City Clerk Lu Leonard to enter into a
Interlocal agreement for administration of the 911 program. MOTION
CARRIED.
d. Request to accept bid: Sunnyside Hills Phase V /Water Main
Reconstruction
CDBG Tony Ply related that bids were taken on July 14, 1993:the
high bid was for $68,008.00 and the low bid is $39,497.00. He
related that he and Mr. Anderson from the Water Department proofed
14
.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
the bids for accuracy. He and Mr. Anderson concluded that there
were no mistakes made.
Alderman Wilson moved, seconded by Alderman Knight that the low bid
from McV, Inc. for $39,497.60 be ACCEPTED. MOTION CARRIED.
DEVIATION IN AGENDA:
Alderman Knight related that she has a request from a resident to
be placed on the agenda adding that Mr. Mike Harwood has contacted
her in regard to the placement of current City limit signs.
Mayor Swaim related that he has discussed the situation with Mr.
Harwood and City Engineer Reel and it was agreed that the City
limits signs would be moved if they were found to be in the wrong
place.
Alderman Knight asked if it were the responsibility of the State
I Highway Department to place the signs.
Mayor Swaim related that a request regarding any sign along the
frontage road has to go through the Highway Department.
RESUME AGENDA:
APPOINTMENTS:
ANNOUNCEMENTS: Mayor Swaim announced Congressman Thornton will be
at City Hall to meet with the general public during "Office Hours"
of 9:00 a.m. to 11:00 a.m. Wednesday, August 11, 1993.
DEVIATION IN AGENDA:
Alderman Wilson requested an update on the action surrounding Mrs.
Dorothy Head.
City Attorney Hamburg related that a hearing is set for September
2nd, 1993. He further related that it is his understanding from
Mrs. Head's attorney that she is currently in the process of
seeking financial aid from various sources.
RESUME AGENDA:
15
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. - 8:35 P.M.
ADJOURNMENT
Alderman Fletcher moved, seconded by Alderman Ray that the meeting
adjourn at approximately 8:35 p.m.
Respectfully,
/ iis.... _ � wilt ..:�uv
M. Leona • MAYOR
City Clerk- Treasurer
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