1513ORDINANCE NO, 1513 (#06 -14)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE
OF SPECIFIC COMPUTER SOFTWARE, HARDWARE, INSURANCE, AND
WARRANTIES FOR THE FIRE DEPARTMENT, FOR APPROPRIATE
TRAINING AND ACCESS FOR DEPARTMENT REPRESENTATIVES;
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
WHEREAS, after Fourteen (14) years using the FireHouse software system,
the Fire Department has found that the software is antiquated, is no longer properly
supported, and no longer meets the reporting needs of the Department as required
by the National Fire Incident Reporting System and the National Emergency Medical
Services Information System. The importance of efficient collection and distribution
of information about emergency activities and services to Jacksonville citizens is
vital. To enhance citizens' safety, the Fire Department has researched and found
better software services available with full support services and up to date
technology that will assist them in meeting their mandated reporting needs, and has
secured grants to assist in the purchase of said system requirements; and,
WHEREAS, said software services, related equipment, and the necessary
training for such can be provided at a competitive price through use of the ESO
Solutions, Inc. of Austin, Texas. ESO is a reliable source for said software and has
agreed to furnish such software and appropriate training at a reasonable cost. As
well, the hardware and associated equipment required beyond the Fire
Department's current and usable computers can be purchased through the State
Contract from CDW, Inc. of Chicago, Illinois at a savings from retail prices. As such,
the Fire Department recommends waiver of competitive bidding and request that it
be allowed to contract with ESO and CDW for said services and systems for the
necessary hardware, software, insurance, support, training, and warranties.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OFIACKSONVILLE, ARKANSAS, THAT:
SECTION ONE; Competitive bidding for the purchase of a new Fire
Department Emergency Services reporting software system, related equipment and
hardware, insurance, support, training, and warranties for the Jacksonville Fire
Department would be costly and non-productive, making said competitive bidding
unfeasible and impractical.
ORDINANCE NO. 1513 (#06 — 2014)
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SECTION TWO: Competitive bidding is hereby waived, pursuant to
ACA §14-58-383, to authorize contracting for a Fire Department Emergency Services
reporting system, related computer hardware and equipment, insurance, support,
training, and extended warranty. Authorization is hereby given to the Fire Chief to
enter into contract with ESO Solutions, Inc. of Austin, Texas for the software portion
of the needed computer software, together with related support services and
training, all for a cost not to exceed Twenty-two Thousand Seven Hundred Forty-
nine and 10/100 Dollars ($22,749.10), together with any applicable tax.
Authorization is also granted to the Fire Chief for purchase through the State
Purchasing Contract from CDW, Inc. of Chicago, Illinois, to acquire the needed
computer equipment, hardware, insurance, support services, and extended
warranty, all for a cost not to exceed Forty-five Thousand One Hundred Twenty-
three and 86/100 Dollars ($45,123.86), together with applicable shipping and taxes.
Total expenditures for acquisition and improvement of a new Fire Department
Emergency Services reporting system as described above shall not exceed Sixty-
seven Thousand Eight Hundred Seventy-two and 96/100 Dollars ($67,872.96),
together with applicable shipping and taxes.
SECTION THREE; All Ordinances, parts of Ordinances, or previous
actions taken by said Council in conflict herewith are hereby repealed to the extent
of such conflict.
SECTION FOUR: This Ordinance, necessary for the improvement of
public services and for the benefit, health, safety, and welfare of the citizens of
Jacksonville, should be implemented immediately. Therefore, an emergency is
hereby declared, and this Ordinance shall be in force and effect from and after its
date of passage.
APPROVED AND ADOPTED THIS , 3t DA Y OFJUL Y, 2014.
CITY OFJACKSONVILLE, ARKANSAS
ORDINANCE NO. 1513 (#06 - 2014)
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A T7 -EST'
APPRO MD AS TO