09 DEC 03.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 3, 2009
7:00 P.M. – 7:17 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on December 3, 2009 at the regular meeting place of the Council.
Alderman Howard delivered the invocation and Mayor Fletcher led a
standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Ferrell, Stroud, Twitty, and Howard answered roll call. Mayor Fletcher
also answered ROLL CALL declaring a quorum. PRESENT TEN (10), ABSENT (0).
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, City Engineer Jay Whisker, CDBG
Director Theresa Watson, Finance Director Paul Mushrush, Assistant
Finance Director Cheryl Erkel, Parks and Recreation Director Kristen
Griggs, Public Works Director Jim Oakley, Human Resource Director Jill
Ross, Police Chief Gary Sipes, Fire Chief John Vanderhoof, Glenda
Fletcher, Marie Fletcher, Darlene Durham, Beverly Elliott, Nola Ferrell,
Addie Gibson, Mike Wilson, Jim Moore, Jean Williams, interested citizens,
and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of November 19, 2009 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the
regular City Council meeting of 5 November 2009 and the special City
Council meeting of 8 October 2009 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION: ORDINANCE 1389 (#32-09)
AN ORDINANCE MODIFYING AND AMENDING JACKSONVILLE MUNICIPAL CODE
§14.08.130; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Parks and Recreation Director Kristen Griggs related that most of the
complaints are concerning the Northlake and Galloway Parks, noting that
visibility inside those Parks are limited.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 3, 2009
7:00 P.M. – 7:17 P.M.
Alderman Smith moved, seconded by Alderman McCleary to place Ordinance
1389 on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Ray, Rinker, Ferrell, Stroud, Twitty, and Howard voted AYE. NAY
(0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading
of Ordinance 1387.
Alderman Stroud moved, seconded by Alderman Sansing to APPROVE Ordinance
1389 on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Ray, Rinker, Ferrell, Stroud, Twitty, and Howard voted AYE. NAY
(0). MOTION CARRIED.
Alderman McCleary moved, seconded by Alderman Sansing to suspend the
rules and place Ordinance 1389 on SECOND READING. ROLL CALL: Aldermen
Elliott, Smith, McCleary, Sansing, Ray, Rinker, Ferrell, Stroud, Twitty,
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1389.
Alderman Sansing moved, seconded by Alderman McCleary to suspend the
rules and place Ordinance 1389 on THIRD AND FINAL READING. ROLL CALL:
Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Ferrell, Stroud,
Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City
Attorney Bamburg read the heading of Ordinance 1389.
Alderman Smith moved, seconded by Alderman Ray that Ordinance 1389 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary, Ray,
Sansing, Rinker, Ferrell, Stroud, Twitty, and Howard voted AYE. NAY (0).
MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Sansing that the EMERGENCY
CLAUSE be ATTACHED to Ordinance 1389. ROLL CALL: Aldermen Elliott,
Smith, McCleary, Ray, Rinker, Ferrell, Stroud, Twitty, and Howard voted
AYE. NAY (0). MOTION CARRIED.
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ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1389 THIS 3 DAY OF DECEMBER
2009.
PLANNING COMMISSION:
GENERAL: a. Request to accept bid for Uniform Rental Service
Alderman Ray moved, seconded by Alderman Howard to accept the low bid
from Cintas Corporation. MOTION CARRIED.
b. Request to accept bid for Mat & Towel Service
Mayor Fletcher noted that Cintas is also the recommended bidder for this
bid, pointing out that Cintas is 0.16 higher than the low bidder, but it
is felt that the difference does not warrant a change in service.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 3, 2009
7:00 P.M. – 7:17 P.M.
Alderman Smith moved, seconded by Alderman Stroud to accept the low bid
from Cintas Corporation in the amount of $961.46 and reject the low bid
from G&K Services in the amount of $961.30. MOTION CARRIED.
c. RESOLUTION 638 (#17-09)
A RESOLUTION AUTHORIZING THE CITY CLERK TO DESTROY SPECIFIED CITY
DEPARTMENTAL RECORDS; AND, FOR OTHER PURPOSES.
Alderman Elliott moved, seconded by Alderman McCleary to read Resolution
638 (#17-09). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 638 (#17-09).
Alderman Ray moved, seconded by Alderman Smith to approve Resolution 638
(17-09) in its entirety. MOTION CARRIED.
ADDITION TO AGENDA:
MANOR HOUSE APARTMENTS
Alderman Stroud moved, seconded by Alderman Smith to suspend the rules
and place discussion regarding the Manor House Apartments on the agenda.
MOTION CARRIED.
City Attorney Bamburg related that in order to resolve ongoing issues
regarding the condemnation, the City has been in discussions with the
owners and their representatives. He explained that in that process the
owners have presented information indicating the values they believe to
be more appropriate for the property than what the City had presented in
its appraisal. He stated that through back and forth negotiations prior
to the auction, the recommendation is for the City Council to resolve
this issue by authorizing an additional $45,000.00 in value to the
property. He explained that this would be in addition to the $227,000.00
that was posted with the court registry, offering a total of $272,000.00
for the property. He stated that if funds are made available it is hoped
that the City could get an immediate order as soon as tomorrow or Monday.
He noted that he is aware the City has bids scheduled later in the month
for the demolition of this property as well as others. He stated that it
could be possible to see the property demolished before the end of the
year.
Alderman Elliott noted and City Attorney Bamburg concurred, that if the
issue goes through the courts a third appraisal might make the property
much more costly.
City Attorney Bamburg then offered that the appraisal offered by the
owners to the court during the foreclosure action was $570,000.00. He
stated that obviously the City does not agree with that appraisal. He
stated that while the City does not agree it was presented by a qualified
appraiser, adding that it would be information presented to substantiate
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 3, 2009
7:00 P.M. – 7:17 P.M.
their concept of what they feel the value of that property is worth. He
stated that this would become a factor for any type of court action, also
noting that any court action would further delay the project.
Mayor Fletcher noted that City Attorney Bamburg had represented the City
in June during the auction and on behalf of the City offered $375,000.00,
pointing out that we have an opportunity three months later to obtain the
property for approximately $100,000.00 less than we would have paid in
June.
Alderman Howard moved, seconded by Alderman Stroud to approve an
expenditure of $45,000.00 to secure possession of the Manor House
Apartment property.
City Attorney Bamburg noted that Finance Director Paul Mushrush has
indicated that there are funds available in the Contingency line item to
cover the expenditure.
Alderman Smith noted that any further appraisals could raise the value of
the property, since part of the appraisal is contingent on other
properties recently sold in the past few months.
City Attorney Bamburg concurred for Alderman Sansing that this additional
expenditure would conclude the business and purchase for the City.
Finance Director Paul Mushrush assured the City Council that funds are
available for the expenditure.
At this time MOTION CARRIED.
APPOINTMENT(S):
ANNOUNCEMENT(S): ORDINANCE 1381
Mayor Fletcher related that the City has issued warnings on cars that are
parked on City streets, noting that it has become a volatile issue for
citizens. He stated that he would like to reiterate that the Ordinance
addresses circumstances of permanent parking on the streets, clarifying
that it is not directed at temporary parking such as visitors to a
residence. He invited anyone with questions to call City Hall and have
those questions addressed with his office, Director of Administration Jim
Durham, or City Engineer Jay Whisker. He stated that the City is working
with citizens to resolve issues. He stated that while many people have
called in irate, after further clarification many citizens are grateful
for the efforts to improve the City. He stated that parking on City
streets is only one aspect to the Ordinance which addresses a bigger
picture of improvement for the City of Jacksonville.
He stated that because December is a month for increased residential
visitors because of Christmas, a moratorium is being placed on the
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 3, 2009
7:00 P.M. – 7:17 P.M.
parking regulations of the Ordinance until the first of the year, to
offer citizens an opportunity to become accustom to the requirements. He
noted that this would offer citizens additional time to bring their
circumstances into compliance for the first of the year.
Alderman Smith noted the possibility of amending the Ordinance to further
define the type of street parking that is prohibited.
2010 BUDGET
Mayor Fletcher opened the floor for questions regarding the budget,
explaining that normally the City passes the budget at the final meeting
of the year. He noted that this offers additional time regarding public
input.
Mayor Fletcher announced that the Christmas Parade will be this Saturday,
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December 5 beginning at 1:00 p.m.
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Christmas Open House will be held at City Hall Friday, December 11 from
11:30 a.m. to 2:00 p.m.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:17 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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