08 NOV 20.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 2008
7:00 P.M. – 7:13 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular
Session on November 20, 2008 at the regular meeting place of the Council.
Alderman Ray delivered the invocation and Mayor Swaim led a standing
audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Stroud, Twitty, and Howard answered roll call. Mayor Swaim also answered
ROLL CALL declaring a quorum. PRESENT TEN (10), ABSENT (0). Alderman
Fletcher arrived at approximately 7:01 p.m.
Others present for the meeting were: City Attorney Robert Bamburg, Deputy
City Clerk Lynette Culpepper, Director of Administration Jay Whisker,
Public Works Director Jim Oakley, Human Resource Director Jill Ross, City
Planner Chip McCulley, Finance Director Paul Mushrush, Assistant Finance
Director Cheryl Erkel, Fire Chief John Vanderhoof, Police Chief Gary
Sipes, Parks and Recreation Director George Biggs, CDBG Director Theresa
Watson, Mr. Alfonso Nations, Mr. Tommy Dupree, Mr. Mike Wilson,
interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the regular City Council meeting of
November 6, 2008 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Stroud moved, seconded by Alderman Sansing that the minutes of
the Regular City Council Meeting of 16 October 2008 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Stroud to approve the Regular
Monthly Report for October 2008. Report reflects the Total Value of
Reported Stolen Property $179,254. Total Value of Recovered Stolen
Property $ 52,926 and Total Report Sales $1,152.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Stroud to approve the Regular Monthly
Report for October 2008 from the Jacksonville Fire Department, which
reflects a fire loss of $35,300 and a savings total of $129,700.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Fletcher, Stroud, Twitty, and Howard voted AYE. MOTION CARRIED.
Aldermen Smith and Elliott commended Chief Sipes for being chosen to
attend the two-week FBI Academy and the Police Department for hosting the
Police Academy.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 2008
7:00 P.M. – 7:13 P.M.
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION: ORDINANCE 1354 (#21-08)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE ARKANSAS
(GENERAL LOCATION: PROPERTY IN NORTHLAKE SUBDIVISION; AMENDING ORDINANCE
NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE,
ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Stroud to place Ordinance 1354
on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1354.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1354
on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0).
MOTION CARRIED.
Alderman Stroud moved, seconded by Alderman Ray to place Ordinance 1354
on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Ray, Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1354.
Alderman Stroud moved, seconded by Alderman Sansing to suspend the rules
and place Ordinance 1354 on THIRD and FINAL READING. ROLL CALL: Aldermen
Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty,
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1354.
Alderman Smith moved, seconded by Alderman Stroud that Ordinance 1354 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Ray, Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE. NAY
(0). MOTION CARRIED.
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ORDINANCE APPROVED, ADOPTED AND NUMBER 1354 THIS 20 DAY OF NOVEMBER
2008.
GENERAL: a. Public Hearing and RESOLUTION 620 (#13-08)
A RESOLUTION URGING SUPPORT OF THE PROPOSED ANNEXATION OF CERTAIN REAL
PROPERTY BORDERING THE SOUTHWEST BOUNDARIES OF THE CITY LIMITS OF
JACKSONVILLE (COMMONLY KNOWN AS THE EMMANUEL BIBLE FELLOWSHIP
ANNEXATION); AND, FOR OTHER PURPOSES.
Mayor Swaim opened the public hearing at approximately 7:04 p.m.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 2008
7:00 P.M. – 7:13 P.M.
City Planner McCulley related that the annexation is being proposed
because Emmanuel Bible Fellowship Church is planning an expansion. He
related that the Planning Commission has reviewed the preliminary plat,
proposed site plan, and the master plan regarding the property. He noted
that if the annexation is approved, the development would adhere to City
of Jacksonville development standards and City inspectors will conduct
the inspections as the property is developed.
Mayor Swaim closed the public hearing at approximately 7:06 p.m.
Alderman Ray moved, seconded by Alderman Stroud to read Resolution 620
(#13-08). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 620 (#13-08).
Alderman Ray moved, seconded by Alderman Sansing to approve Resolution
620 (#13-08) in its entirety.
Alderman Stroud stated that he is familiar with the Church and some of
its members, noting that the Church is growing exponentially and he feels
it will be an asset to the City of Jacksonville.
At this time, MOTION CARRIED.
b. 2009 Draft Budget
Mayor Swaim noted that a copy of the budget has been provided to each
Alderman, asking that members review the budget for consideration at the
next regularly scheduled City Council meeting.
In response to a question posed by Alderman Stroud, Finance Director Paul
Mushrush clarified that the deficiency of revenues and other sources over
expenditures and other uses is (673,172), noting that amount to be
represented in the reserve fund balances, and explaining that there are
revenues that by either City ordinance or State statute are required to
be reserved and encumbered. Further explaining that those funds can only
be used for certain purposes. He offered the example of Ordinance 708
drug funds as a specific purpose of funding. He stated that these
balances are reserved annually and the expenditure is budgeted annually,
which is tracked between years. He stated that the funds are required to
be reserved if not spent. He related that there is a contingency
expenditure in the reserve fund balances regarding any unforeseen
emergency. He then explained that the Fire Equipment Encumbrance was in
the 2008 budget regarding repair of the ladder truck, adding that the
repairs will not be completed in an accounting period that meets modified
accrual accounting, so that portion of funds is encumbered in the 2009
budget reserve fund balances. He noted that amount to be budgeted in the
Fire Department’s Equipment Fund and will be expensed in 2009.
Mayor Swaim noted changes for municipal accounting corresponding with
changes in the GASB accounting standards. He noted that all funds for
Police and Fire Pensions are transferred through the General Fund, which
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 2008
7:00 P.M. – 7:13 P.M.
makes the budget appear larger than it is. He asked that members review
the budget for the next regularly scheduled City Council meeting.
APPOINTMENT(S):
ANNOUNCEMENT(S): Mayor Swaim noted that City Hall will be closed November
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27 and 28 for the Thanksgiving Holiday.
He reminded the City Council members to contact Director of
Administration Jay Whisker before noon tomorrow if they are planning to
ride in the Christmas parade.
ADJOURNMENT: Without objection, Mayor Swaim adjourned the meeting at
approximately 7:13 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer
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