08 NOV 20.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 2008
7:00 P.M. – 7:13 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on November 20, 2008 at the regular meeting place of the Council. Alderman Ray delivered the invocation
and Mayor Swaim led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker, Stroud, Twitty, and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT
TEN (10), ABSENT (0). Alderman Fletcher arrived at approximately 7:01 p.m.
Others present for the meeting were: City Attorney Robert Bamburg, Deputy City Clerk Lynette Culpepper, Director of Administration Jay Whisker, Public Works Director Jim Oakley, Human
Resource Director Jill Ross, City Planner Chip McCulley, Finance Director Paul Mushrush, Assistant Finance Director Cheryl Erkel, Fire Chief John Vanderhoof, Police Chief Gary Sipes,
Parks and Recreation Director George Biggs, CDBG Director Theresa Watson, Mr. Alfonso Nations, Mr. Tommy Dupree, Mr. Mike Wilson, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the regular City Council meeting of November 6, 2008 for approval and/or correction at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Stroud moved, seconded by Alderman Sansing that the minutes of the Regular City Council Meeting of 16 October 2008 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Stroud to approve the Regular Monthly Report for October 2008. Report reflects the Total Value of Reported Stolen Property $179,254. Total
Value of Recovered Stolen Property $ 52,926 and Total Report Sales $1,152.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Stroud to approve the Regular Monthly Report for October 2008 from the Jacksonville Fire Department, which reflects a fire loss of $35,300 and a savings
total of $129,700.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE. MOTION CARRIED.
Aldermen Smith and Elliott commended Chief Sipes for being chosen to attend the two-week FBI Academy and the Police Department for hosting the Police Academy.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 2008
7:00 P.M. – 7:13 P.M.
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION: ORDINANCE 1354 (#21-08)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE ARKANSAS (GENERAL LOCATION: PROPERTY IN NORTHLAKE SUBDIVISION; AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE
MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Stroud to place Ordinance 1354 on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty,
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1354.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1354 on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty
and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Stroud moved, seconded by Alderman Ray to place Ordinance 1354 on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty,
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1354.
Alderman Stroud moved, seconded by Alderman Sansing to suspend the rules and place Ordinance 1354 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1354.
Alderman Smith moved, seconded by Alderman Stroud that Ordinance 1354 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud,
Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBER 1354 THIS 20th DAY OF NOVEMBER 2008.
GENERAL: a. Public Hearing and RESOLUTION 620 (#13-08)
A RESOLUTION URGING SUPPORT OF THE PROPOSED ANNEXATION OF CERTAIN REAL PROPERTY BORDERING THE SOUTHWEST BOUNDARIES OF THE CITY LIMITS OF JACKSONVILLE (COMMONLY KNOWN AS THE EMMANUEL
BIBLE FELLOWSHIP ANNEXATION); AND, FOR OTHER PURPOSES.
Mayor Swaim opened the public hearing at approximately 7:04 p.m.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 2008
7:00 P.M. – 7:13 P.M.
City Planner McCulley related that the annexation is being proposed because Emmanuel Bible Fellowship Church is planning an expansion. He related that the Planning Commission has reviewed
the preliminary plat, proposed site plan, and the master plan regarding the property. He noted that if the annexation is approved, the development would adhere to City of Jacksonville
development standards and City inspectors will conduct the inspections as the property is developed.
Mayor Swaim closed the public hearing at approximately 7:06 p.m.
Alderman Ray moved, seconded by Alderman Stroud to read Resolution 620 (#13-08). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 620 (#13-08).
Alderman Ray moved, seconded by Alderman Sansing to approve Resolution 620 (#13-08) in its entirety.
Alderman Stroud stated that he is familiar with the Church and some of its members, noting that the Church is growing exponentially and he feels it will be an asset to the City of Jacksonville.
At this time, MOTION CARRIED.
b. 2009 Draft Budget
Mayor Swaim noted that a copy of the budget has been provided to each Alderman, asking that members review the budget for consideration at the next regularly scheduled City Council meeting.
In response to a question posed by Alderman Stroud, Finance Director Paul Mushrush clarified that the deficiency of revenues and other sources over expenditures and other uses is (673,172),
noting that amount to be represented in the reserve fund balances, and explaining that there are revenues that by either City ordinance or State statute are required to be reserved and
encumbered. Further explaining that those funds can only be used for certain purposes. He offered the example of Ordinance 708 drug funds as a specific purpose of funding. He stated
that these balances are reserved annually and the expenditure is budgeted annually, which is tracked between years. He stated that the funds are required to be reserved if not spent.
He related that there is a contingency expenditure in the reserve fund balances regarding any unforeseen emergency. He then explained that the Fire Equipment Encumbrance was in the
2008 budget regarding repair of the ladder truck, adding that the repairs will not be completed in an accounting period that meets modified accrual accounting, so that portion of funds
is encumbered in the 2009 budget reserve fund balances. He noted that amount to be budgeted in the Fire Department’s Equipment Fund and will be expensed in 2009.
Mayor Swaim noted changes for municipal accounting corresponding with changes in the GASB accounting standards. He noted that all funds for Police and Fire Pensions are transferred
through the General Fund, which
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 2008
7:00 P.M. – 7:13 P.M.
makes the budget appear larger than it is. He asked that members review the budget for the next regularly scheduled City Council meeting.
APPOINTMENT(S):
ANNOUNCEMENT(S): Mayor Swaim noted that City Hall will be closed November 27th and 28th for the Thanksgiving Holiday.
He reminded the City Council members to contact Director of Administration Jay Whisker before noon tomorrow if they are planning to ride in the Christmas parade.
ADJOURNMENT: Without objection, Mayor Swaim adjourned the meeting at approximately 7:13 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer