08 FEB 07.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2008
7:00 P.M. – 7:11 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular
Session on February 7, 2008 at the regular meeting place of the Council.
Alderman Ray delivered the invocation and Mayor Swaim led a standing
audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Fletcher,
Stroud, and Howard answered roll call. Mayor Swaim also answered ROLL CALL
declaring a quorum. PRESENT EIGHT (8), ABSENT (2).
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jay Whisker, Public Works Director Jim Oakley,
Finance Director Paul Mushrush, Assistant Finance Director Cheryl Erkel,
Human Resource Director Jill Fourqurean, CDBG Director Theresa Watson,
Fire Chief John Vanderhoof, Police Chief Robert Baker, Parks and
Recreation Assistant Kristen Griggs, Mrs. Judy Swaim, Mrs. Edith Smith,
Jack Danielson, Tommy Dupree, Alfonso Nations, Larry Smith, Mike Wilson,
Mike Lehman, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the regular City Council meeting of
January 17, 2008 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the
Regular City Council Meeting of 3 January 2008 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGINEERING
Alderman Elliott moved, seconded by Alderman Stroud to approve the
Regular Monthly Report for January 2008. Said report reflects:
PERMITS/LICENSE ISSUED INSPECTIONS PREFORMED
Building Permits 12 Building Inspections 41
Business License 17 HVACR 60
Electrical 49
Plumbing 34
UNSIGHTLY & UNSANITARY VEHICLES
Grass Letters 0 Notice of Noncompliance 7
Property Mowed 5 Towed 0
Trash Letters 100
Trash Removal 9 CONDEMNATIONS
Property Maint. Letters 32 Structural Maint. Letters 0
Cost for December $2,723.50 Structural Repairs Made 0
Demolitions 0
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Fletcher,
Stroud, and Howard voted AYE. MOTION CARRIED.
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2008
7:00 P.M. – 7:11 P.M.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION: Request to Accept Bid for telephone system
Mayor Swaim noted that the proposed telephone system is the same phone
system that is being used in City Hall. He then noted that two bids were
expected but only one bid was actually turned in to purchasing, adding
that it is an acceptable bid. He then explained to the City Council that
Parks and Recreation is requesting that of the two options provided they
would like to have the added feature of voice mail.
Mayor Swaim then answered that the phone system is a budgeted item.
Alderman Smith moved, seconded by Alderman Sansing to approve the bid
from Optus with the voice mail package in the amount of $7890.25 with
funds to be drawn from budgeted Parks and Recreation funds. MOTION
CARRIED.
It was noted that the phone system would only be provided to the
Community Center.
PLANNING COMMISSION:
GENERAL: Request for matching funds for Reed’s Bridge Battlefield
Preservation Society
Mr. Tommy Dupree of Reed’s Bridge Battlefield Preservation Society stated
that the request is for the City to fund $100,000 to pay off the Reed’s
Bridge Battlefield Society regarding a sale that began some time past.
He explained that the titles have been transferred to the City,
explaining that not all the transactions have been completed. He
explained that there is still one piece of ground of which part was
donated, adding that another piece would be donated along with a $50,000
cash donation that would go into the acquisition. He stated that the
$50,000 would go into the City’s fund and in turn, the City would fund it
back to the Preservation Society. He related that the pieces of property
include 105 Lakeshore Drive that has a house on the property, also
property known as the bean property on Hwy. 161 with a house consisting
of approximately 3.5 acres, adding that the house would need to be
removed. He continued saying that the property also consisted of the
corner property between Military and Trickey Lane that was also donated.
He then answered that the property consisted of 4 acres plus. He then
noted that the property has two houses and they have obtained appraisals.
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2008
7:00 P.M. – 7:11 P.M.
In response to a question posed by Alderman Ray, Mr. Dupree surmised that
with the acquisition of the 4 acres there would probably be a total of 35
acres.
Alderman Ray stated that he would be in favor of funding the request if
the City has the funds available.
Alderman Ray moved, seconded by Alderman Howard to approve a $100,000
match as requested.
Mayor Swaim explained that the City set aside $50,000 for land purchases
regarding Reed’s Bridge Battlefield area, adding that another $50,000
would have to be drawn from the Capital Fund to fully fund the requested
match of $100,000.
Alderman Smith stated that he felt it to be a worthwhile project.
At this time, MOTION CARRIED.
ANNOUNCEMENT(S): JOINT PLANNING COMMISSION AND CITY COUNCIL MEETING.
Mayor Swaim announced that the joint meeting would be held at the
th
Community Center February 12 at 11:30 a.m.
Mayor Swaim answered that the Department heads, Water Department,
Wastewater Utility, Parks Commission and the Chamber of Commerce have
been invited to attend and have input.
ADJOURNMENT: Without objection, Mayor Swaim adjourned the meeting at
approximately 7:11 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer
3