07 JAN 04.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 4, 2007
7:00 P.M. – 7:20 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on January 4, 2007 at the regular meeting place of the Council. Mayor Swaim delivered the invocation and
led a standing audience in the “Pledge of Allegiance” to the flag.
SWEARING IN CEREMONY
Justice of Peace Bob Johnson administered the Oath of Office to the newly re-elected City Officials.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Fletcher, Stroud, Twitty, and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT nine
(9), ABSENT (1). Aldermen Rinker was absent. Mayor Swaim related that Alderman Rinker’s mother had passed away, asking that she and the family be remembered in prayers.
Others present for the meeting were: City Attorney Robert Bamburg, Deputy Clerk Linda Dulaney, Finance Director Paul Mushrush, Public Works Director Jim Oakley, Fire Chief John Vanderhoof,
Battalion Chief Joe Bratton, Police Chief Robert Baker, 911 Communications Director Brenda Skinner, Mrs. Judy Swaim, Mrs. Edith Smith, Mrs. Addie Gibson, Mr. Larry Smith, Mr. Alfonso
Nations, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the regular City Council meeting of December 21, 2006 for approval and/or correction at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 7 December 2006 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: Request to accept proposal for 911 PSAP & CTI telephone & mapping system
Mayor Swaim related that the proposal is part of an obligatory upgrade for the 911 Communications Center, pointing out that this would be the first phase. He then related that the Federal
government has sold the band the City was on to Nextel and Nextel is now responsible for funding the changes of the next phase.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 4, 2007
7:00 P.M. – 7:20 P.M.
911 Director Brenda Skinner added that the current system is outdated, explaining that it is no longer possible to obtain replacement parts. She explained that Motorola would not be
responsible for service beginning the first of the year. She stated that five companies responded to the proposal request, explaining that maintenance response time was the most critical
issue. She stated that $120,000 was budgeted last year but estimates have come in close to $220,000. She stated that the recommended proposal is from AT&T, noting that AT&T holds and
maintains the database for 911. She explained that AT&T is immediately aware if even one circuit malfunctions, adding that AT&T will immediately call the Center. She added that if
AT&T is chosen they are also offering 24-hr./7 day remote monitoring from Little Rock. She stated that if the system is disabled due to another lightening strike, AT&T has an entire
system that can be deployed immediately.
Finance Director Paul Mushrush noted that AT&T is lowest bid. He stated that cost comparisons were added to make the bid more equitable across the board. He explained that AT&T submitted
a complete spectrum, which included the 24-hr. monitoring so the low end of all the monitoring costs were added to all the bids to clarify that AT&T was the lowest bid. He stated that
the monitoring costs are slightly over $8,000.00 annually, explaining that years 2 through 5 will be on an annual basis adding that the remainder is all upfront cost. He related that
AT&T is offering a discount for the warranty contract, software upgrade, on-site maintenance and system if the cost is covered upfront. He stated that funds are available from the 911
fund to be used with the budgeted funds to pay for the system. He noted that a transfer of those funds would require a budget amendment later in the year.
In response to a question posed by Alderman Stroud, Brenda Skinner related that the City could be reimbursed for the mapping, which is part of the package. She explained that the mapping
would enable them to locate a 911-cell phone caller. She then answered that once notified the system can be online in two months, adding that if the current system fails before the
new system is installed AT&T will provide a system in the interim with a setup time of two or three hours.
Alderman Stroud moved, seconded by Alderman Sansing to approve the low bid from AT&T in the amount of $222,172.00 with funds to be drawn from budgeted funds from 2006 and the balance
will be drawn from the 911 fund. MOTION CARRIED.
APPOINTMENT(S): PLANNING COMMISSION
Alderman Elliott moved, seconded by Alderman Smith to approve the reappointment of Mike Traylor to the Planning Commission for a term to expire 1/1/2010. MOTION CARRIED.
ANNOUNCEMENT(S): Mayor Swaim asked members interested in attending the National League of Cities meeting in March to contact his office for reservations.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 4, 2007
7:00 P.M. – 7:20 P.M.
ADJOURNMENT: Without objection, Mayor Swaim adjourned the meeting at approximately 7:20 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer