07 JAN 04.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 4, 2007
7:00 P.M. – 7:20 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular
Session on January 4, 2007 at the regular meeting place of the Council.
Mayor Swaim delivered the invocation and led a standing audience in the
“Pledge of Allegiance” to the flag.
SWEARING IN CEREMONY
Justice of Peace Bob Johnson administered the Oath of Office to the newly
re-elected City Officials.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Fletcher, Stroud,
Twitty, and Howard answered roll call. Mayor Swaim also answered ROLL CALL
declaring a quorum. PRESENT nine (9), ABSENT (1). Aldermen Rinker was
absent. Mayor Swaim related that Alderman Rinker’s mother had passed away,
asking that she and the family be remembered in prayers.
Others present for the meeting were: City Attorney Robert Bamburg, Deputy
Clerk Linda Dulaney, Finance Director Paul Mushrush, Public Works
Director Jim Oakley, Fire Chief John Vanderhoof, Battalion Chief Joe
Bratton, Police Chief Robert Baker, 911 Communications Director Brenda
Skinner, Mrs. Judy Swaim, Mrs. Edith Smith, Mrs. Addie Gibson, Mr. Larry
Smith, Mr. Alfonso Nations, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the regular City Council meeting of
December 21, 2006 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the
Regular City Council Meeting of 7 December 2006 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: Request to accept proposal for 911 PSAP & CTI telephone &
mapping system
Mayor Swaim related that the proposal is part of an obligatory upgrade
for the 911 Communications Center, pointing out that this would be the
first phase. He then related that the Federal government has sold the
band the City was on to Nextel and Nextel is now responsible for funding
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the changes of the next phase.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 4, 2007
7:00 P.M. – 7:20 P.M.
911 Director Brenda Skinner added that the current system is outdated,
explaining that it is no longer possible to obtain replacement parts.
She explained that Motorola would not be responsible for service
beginning the first of the year. She stated that five companies
responded to the proposal request, explaining that maintenance response
time was the most critical issue. She stated that $120,000 was budgeted
last year but estimates have come in close to $220,000. She stated that
the recommended proposal is from AT&T, noting that AT&T holds and
maintains the database for 911. She explained that AT&T is immediately
aware if even one circuit malfunctions, adding that AT&T will immediately
call the Center. She added that if AT&T is chosen they are also offering
24-hr./7 day remote monitoring from Little Rock. She stated that if the
system is disabled due to another lightening strike, AT&T has an entire
system that can be deployed immediately.
Finance Director Paul Mushrush noted that AT&T is lowest bid. He stated
that cost comparisons were added to make the bid more equitable across
the board. He explained that AT&T submitted a complete spectrum, which
included the 24-hr. monitoring so the low end of all the monitoring costs
were added to all the bids to clarify that AT&T was the lowest bid. He
stated that the monitoring costs are slightly over $8,000.00 annually,
explaining that years 2 through 5 will be on an annual basis adding that
the remainder is all upfront cost. He related that AT&T is offering a
discount for the warranty contract, software upgrade, on-site maintenance
and system if the cost is covered upfront. He stated that funds are
available from the 911 fund to be used with the budgeted funds to pay for
the system. He noted that a transfer of those funds would require a
budget amendment later in the year.
In response to a question posed by Alderman Stroud, Brenda Skinner
related that the City could be reimbursed for the mapping, which is part
of the package. She explained that the mapping would enable them to
locate a 911-cell phone caller. She then answered that once notified the
system can be online in two months, adding that if the current system
fails before the new system is installed AT&T will provide a system in
the interim with a setup time of two or three hours.
Alderman Stroud moved, seconded by Alderman Sansing to approve the low
bid from AT&T in the amount of $222,172.00 with funds to be drawn from
budgeted funds from 2006 and the balance will be drawn from the 911 fund.
MOTION CARRIED.
APPOINTMENT(S): PLANNING COMMISSION
Alderman Elliott moved, seconded by Alderman Smith to approve the
reappointment of Mike Traylor to the Planning Commission for a term to
expire 1/1/2010. MOTION CARRIED.
ANNOUNCEMENT(S): Mayor Swaim asked members interested in attending the
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National League of Cities meeting in March to contact his office for
reservations.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 4, 2007
7:00 P.M. – 7:20 P.M.
ADJOURNMENT: Without objection, Mayor Swaim adjourned the meeting at
approximately 7:20 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer
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