06 SEP 07.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2006
7:00 P.M. – 7:18 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on September 7, 2006 at the regular meeting place of the Council. Alderman Howard delivered the invocation
and Mayor Swaim led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum.
PRESENT ten (10), ABSENT (0).
Others present for the meeting were: City Attorney Robert Bamburg, Deputy Clerk Kary Jezwinski, Finance Director Paul Mushrush, City Engineer Jay Whisker Fire Chief John Vanderhoof,
Police Chief Robert Baker, Public Works Director Jim Oakley, Parks and Recreation Director George Biggs, CDBG Director Theresa Watson, Chamber of Commerce Director Bonita Rownd, Mr.
Larry Smith, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the regular City Council meeting of August 17, 2006 and the Special City Council meeting of August 31, 2006 for approval and/or correction at the
next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 3 August 2006 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Animal Control Report for August 2006. Said report reflects:
ADOPTION/FINES: $2,489.00
CONTRIBUTIONS: $ 50.00
TOTAL: $2,539.00
Alderman Stroud pointed out the increase in animal bites, contributing an increase in Pit Bull Bites to the overall rise in cases. He offered that the increase presents a pattern regarding
Pit Bulls and urged the City Council to consider further action regarding legislation for Pit Bulls.
Mayor Swaim directed City Council members desiring to change the newly adopted animal control ordinance, to formulate any amendments through City Attorney Bamburg.
Public Works Director Jim Oakley noted that approximately one dozen owners of Pit Bulls surrendered their dogs for euthanasia following adoption of the current animal control ordinance.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2006
7:00 P.M. – 7:18 P.M.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid for Rope Trail concrete block ditch
In response to a question posed by Alderman Smith, City Engineer Whisker stated that he is comfortable with the low bidder.
Alderman Smith moved, seconded by Stroud to accept the low bid of $132,264.00 from Lyle’s Construction with funds to be drawn from the Capital Drainage Fund.
In response to a question from Alderman Fletcher, City Engineer Whisker stated that the project would help to alleviate the problem with street flooding on Rope Trail regarding water
flowing between Grazing and Latigo.
At this time, MOTION CARRIED.
SANITATION DEPARTMENT: a. Request to Accept Bid for Compaction Refuse Truck and b. Recycling Loader Truck
Mayor Swaim related that the majority of funds to be used to purchase the equipment are depreciation funds, explaining that when a new vehicle is purchased for the Sanitation Department
it is depreciated out. He stated that the normal depreciation time is approximately 7 years. He noted that the recycling truck is 14 years old having been purchased in 1992, adding
that it has lasted twice the expected life for the vehicle. He explained that the trucks are properly driven and maintained in order to extend the life of the larger more expensive
vehicles.
Discussion ensued regarding the bidding process and Mayor Swaim related that the bidding process was conducted through a reverse internet auction process. He explained the concept of
bidders being able to view low bids as they are submitted and the opportunity for that bidder to then lower his bid to compete for the contract. He further explained that there is a
2% fee that the bidder has to pay to the internet auction processor, adding that the low bidder, in this case, would have to pay the processor approximately $8,000.00.
Alderman Elliott moved, seconded by Alderman Ray to approve the low bid from Glover’s Truck Parts & Equipment to purchase two Refuse Trucks total amount $252,900.00 and to approve the
low bid from Glover’s Truck Parts & Equipment to purchase one Recycling Truck in the amount of $145,500.00. MOTION CARRIED.
PARKS & RECREATION:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2006
7:00 P.M. – 7:18 P.M.
PLANNING COMMISSION: FINAL PLAT at 520 Marshall Road
City Engineer Whisker explained that the Bible Temple Baptist Church is proposing to expand their building, adding that rather than grant a metes and bounds building permit it was thought
that the best solution would be for the Church to formally plat the property, providing proper rights-of-way for the City.
Alderman Howard moved, seconded by Alderman Stroud to approve the Final Plat of 520 Marshall Road. MOTION CARRIED.
GENERAL: ORDINANCE 1290 (#23-06) SECOND READING
AN ORDINANCE ACCEPTING AND CONFIRMING ANNEXATION OF REAL PROPERTY INTO THE CITY LIMITS OF JACKSONVILLE (COMMONLY REFERRED TO AS THE STONERIDGE SUBDIVISION); AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Ray to place Ordinance 1290 on SECOND READING. ROLL CALL: Alderman Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1290.
Alderman Ray moved, seconded by Alderman Stroud to further suspend the rules and place Ordinance 1290 on THIRD and FINAL READING. ROLL CALL: Alderman Elliott, Smith, McCleary, Sansing,
Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1290.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1290 be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty
and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBER 1290 THIS 7th DAY OF SEPTEMBER 2006.
b. ORDINANCE 1291 (#24-06)
AN ORDINANCE PROVIDING CREATION OF JMC § 3.10; FOR THE ADOPTION OF AN INVESTMENT POLICY FOR THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Mayor Swaim noted that the City currently has an investment policy, recognizing Finance Director Paul Mushrush.
Finance Director Paul Mushrush related that the guidelines used by the City are statutory, adding that in general the City has been more conservative than the statutory guidelines.
He added that after the last legislative session there is a broader range of investments that are available to cities. He stated that following discussions with Mayor Swaim a more conservative
approach has been agreed on. He explained that the guidelines have been set to protect against concentration risk,
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2006
7:00 P.M. – 7:18 P.M.
adding that the policy will outline those guideline limits. He related that this is no different from what has been practiced in the past, but will now be detailed in a written policy.
In response to a question posed by Alderman Smith, Mr. Mushrush confirmed that it was the auditor’s recommendation.
Alderman Fletcher moved, seconded by Alderman Stroud that Ordinance 1291 be placed on FIRST READING. ROLL CALL: Alderman Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud,
Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 1291.
Alderman Stroud moved, seconded by Alderman Smith that Ordinance 1291 be APPROVED on FIRST READING. ROLL CALL: Alderman Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud,
Twitty and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Stroud moved, seconded by Alderman Sansing to suspend the rules and place Ordinance 1291 on SECOND READING. ROLL CALL: Alderman Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1291.
Alderman Fletcher moved, seconded by Alderman Ray to further suspend the rules and place Ordinance 1291 on THIRD and FINAL READING. ROLL CALL: Alderman Elliott, Smith, McCleary, Sansing,
Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1291.
Alderman Fletcher moved, seconded by Alderman Stroud that Ordinance 1291 be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud,
Twitty and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBER 1291 THIS 7th DAY OF SEPTEMBER 2006.
Mayor Swaim stated that the City has done well regarding its investments, noting that the Library fund is collecting approximately $62,000 in interest income.
Mr. Mushrush stated that by the time construction begins there should be a total of $2,650,000 plus.
Mayor Swaim added that all necessary parcels of property for the Library have been secured and City Engineer Whisker is preparing a bid for the demolition of the existing buildings.
He related that he has met with the Director of the Library and the architect, explaining that they are planning a series of public meetings with an opportunity to tour some of
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2006
7:00 P.M. – 7:18 P.M.
the newer libraries in the Central Arkansas System. He encouraged public input regarding the design of the new Library, adding that the dates of meetings would be announced, as they
are scheduled.
APPOINTMENT(S):
ANNOUNCEMENT(S):
ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at approximately 7:18 p.m.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer