06 SEP 07.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2006
7:00 P.M. – 7:18 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular
Session on September 7, 2006 at the regular meeting place of the Council.
Alderman Howard delivered the invocation and Mayor Swaim led a standing
audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Fletcher, Stroud, Twitty and Howard answered roll call. Mayor Swaim also
answered ROLL CALL declaring a quorum. PRESENT ten (10), ABSENT (0).
Others present for the meeting were: City Attorney Robert Bamburg, Deputy
Clerk Kary Jezwinski, Finance Director Paul Mushrush, City Engineer Jay
Whisker Fire Chief John Vanderhoof, Police Chief Robert Baker, Public
Works Director Jim Oakley, Parks and Recreation Director George Biggs,
CDBG Director Theresa Watson, Chamber of Commerce Director Bonita Rownd,
Mr. Larry Smith, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the regular City Council meeting of
August 17, 2006 and the Special City Council meeting of August 31, 2006
for approval and/or correction at the next regularly scheduled City
Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the
Regular City Council Meeting of 3 August 2006 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Ray to approve the Regular
Monthly Animal Control Report for August 2006. Said report reflects:
ADOPTION/FINES: $2,489.00
CONTRIBUTIONS: $ 50.00
TOTAL: $2,539.00
Alderman Stroud pointed out the increase in animal bites, contributing an
increase in Pit Bull Bites to the overall rise in cases. He offered that
the increase presents a pattern regarding Pit Bulls and urged the City
Council to consider further action regarding legislation for Pit Bulls.
Mayor Swaim directed City Council members desiring to change the newly
adopted animal control ordinance, to formulate any amendments through
City Attorney Bamburg.
Public Works Director Jim Oakley noted that approximately one dozen
owners of Pit Bulls surrendered their dogs for euthanasia following
adoption of the current animal control ordinance.
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ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Fletcher, Stroud, Twitty, and Howard voted AYE. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2006
7:00 P.M. – 7:18 P.M.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid for Rope Trail concrete
block ditch
In response to a question posed by Alderman Smith, City Engineer Whisker
stated that he is comfortable with the low bidder.
Alderman Smith moved, seconded by Stroud to accept the low bid of
$132,264.00 from Lyle’s Construction with funds to be drawn from the
Capital Drainage Fund.
In response to a question from Alderman Fletcher, City Engineer Whisker
stated that the project would help to alleviate the problem with street
flooding on Rope Trail regarding water flowing between Grazing and
Latigo.
At this time, MOTION CARRIED.
SANITATION DEPARTMENT: a. Request to Accept Bid for Compaction Refuse
Truck and b. Recycling Loader Truck
Mayor Swaim related that the majority of funds to be used to purchase the
equipment are depreciation funds, explaining that when a new vehicle is
purchased for the Sanitation Department it is depreciated out. He stated
that the normal depreciation time is approximately 7 years. He noted
that the recycling truck is 14 years old having been purchased in 1992,
adding that it has lasted twice the expected life for the vehicle. He
explained that the trucks are properly driven and maintained in order to
extend the life of the larger more expensive vehicles.
Discussion ensued regarding the bidding process and Mayor Swaim related
that the bidding process was conducted through a reverse internet auction
process. He explained the concept of bidders being able to view low bids
as they are submitted and the opportunity for that bidder to then lower
his bid to compete for the contract. He further explained that there is
a 2% fee that the bidder has to pay to the internet auction processor,
adding that the low bidder, in this case, would have to pay the processor
approximately $8,000.00.
Alderman Elliott moved, seconded by Alderman Ray to approve the low bid
from Glover’s Truck Parts & Equipment to purchase two Refuse Trucks total
amount $252,900.00 and to approve the low bid from Glover’s Truck Parts &
Equipment to purchase one Recycling Truck in the amount of $145,500.00.
MOTION CARRIED.
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PARKS & RECREATION:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2006
7:00 P.M. – 7:18 P.M.
PLANNING COMMISSION: FINAL PLAT at 520 Marshall Road
City Engineer Whisker explained that the Bible Temple Baptist Church is
proposing to expand their building, adding that rather than grant a metes
and bounds building permit it was thought that the best solution would be
for the Church to formally plat the property, providing proper rights-of-
way for the City.
Alderman Howard moved, seconded by Alderman Stroud to approve the Final
Plat of 520 Marshall Road. MOTION CARRIED.
GENERAL: ORDINANCE 1290 (#23-06) SECOND READING
AN ORDINANCE ACCEPTING AND CONFIRMING ANNEXATION OF REAL PROPERTY INTO
THE CITY LIMITS OF JACKSONVILLE (COMMONLY REFERRED TO AS THE STONERIDGE
SUBDIVISION); AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Ray to place Ordinance 1290 on
SECOND READING. ROLL CALL: Alderman Elliott, Smith, McCleary, Sansing,
Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1290.
Alderman Ray moved, seconded by Alderman Stroud to further suspend the
rules and place Ordinance 1290 on THIRD and FINAL READING. ROLL CALL:
Alderman Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher,
Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1290.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1290 be
APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, McCleary,
Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY
(0). MOTION CARRIED.
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ORDINANCE APPROVED, ADOPTED AND NUMBER 1290 THIS 7 DAY OF SEPTEMBER
2006.
b. ORDINANCE 1291 (#24-06)
AN ORDINANCE PROVIDING CREATION OF JMC § 3.10; FOR THE ADOPTION OF AN
INVESTMENT POLICY FOR THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER
PURPOSES.
Mayor Swaim noted that the City currently has an investment policy,
recognizing Finance Director Paul Mushrush.
Finance Director Paul Mushrush related that the guidelines used by the
City are statutory, adding that in general the City has been more
conservative than the statutory guidelines. He added that after the last
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legislative session there is a broader range of investments that are
available to cities. He stated that following discussions with Mayor
Swaim a more conservative approach has been agreed on. He explained that
the guidelines have been set to protect against concentration risk,
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2006
7:00 P.M. – 7:18 P.M.
adding that the policy will outline those guideline limits. He related
that this is no different from what has been practiced in the past, but
will now be detailed in a written policy.
In response to a question posed by Alderman Smith, Mr. Mushrush confirmed
that it was the auditor’s recommendation.
Alderman Fletcher moved, seconded by Alderman Stroud that Ordinance 1291
be placed on FIRST READING. ROLL CALL: Alderman Elliott, Smith, McCleary,
Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY
(0). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance
1291.
Alderman Stroud moved, seconded by Alderman Smith that Ordinance 1291 be
APPROVED on FIRST READING. ROLL CALL: Alderman Elliott, Smith,
McCleary, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted
AYE. NAY (0). MOTION CARRIED.
Alderman Stroud moved, seconded by Alderman Sansing to suspend the rules
and place Ordinance 1291 on SECOND READING. ROLL CALL: Alderman
Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1291.
Alderman Fletcher moved, seconded by Alderman Ray to further suspend the
rules and place Ordinance 1291 on THIRD and FINAL READING. ROLL CALL:
Alderman Elliott, Smith, McCleary, Sansing, Ray, Rinker, Fletcher,
Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1291.
Alderman Fletcher moved, seconded by Alderman Stroud that Ordinance 1291
be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, McCleary,
Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY
(0). MOTION CARRIED.
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ORDINANCE APPROVED, ADOPTED AND NUMBER 1291 THIS 7 DAY OF SEPTEMBER
2006.
Mayor Swaim stated that the City has done well regarding its investments,
noting that the Library fund is collecting approximately $62,000 in
interest income.
Mr. Mushrush stated that by the time construction begins there should be
a total of $2,650,000 plus.
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Mayor Swaim added that all necessary parcels of property for the Library
have been secured and City Engineer Whisker is preparing a bid for the
demolition of the existing buildings. He related that he has met with
the Director of the Library and the architect, explaining that they are
planning a series of public meetings with an opportunity to tour some of
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2006
7:00 P.M. – 7:18 P.M.
the newer libraries in the Central Arkansas System. He encouraged public
input regarding the design of the new Library, adding that the dates of
meetings would be announced, as they are scheduled.
APPOINTMENT(S):
ANNOUNCEMENT(S):
ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at
approximately 7:18 p.m.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer
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