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06 JAN 19.doc CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 19, 2006 7:00 P.M. – 7:31 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on January 19, 2006 at the regular meeting place of the Council. Alderman Ray delivered the invocation and Vice Mayor Fletcher led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Stroud, Twitty, and Howard answered roll call. Vice Mayor Fletcher also answered ROLL CALL declaring a quorum. PRESENT eight (8), ABSENT (3). Aldermen Lewis, Rinker and Mayor Swaim were absent. Others present for the meeting were: City Attorney Robert Bamburg, Deputy Clerk Kary Jezwinski, Human Resource Director Charlie Brown, Finance Director Paul Mushrush, City Engineer Jay Whisker, Public Works Director Jim Oakley, Fire Chief Vanderhoof, Police Chief Baker, Parks & Recreation Director George Biggs, CDBG Director Theresa Watson, Wastewater Commission Chairman Joan Zumwalt, Wastewater Manager Thea Hughes, Water Commission Chairman Thad Gray, Water Department Superintendent Ken Anderson, Planning Commission Chairman Mark Stroud, Mrs. Judy Swaim, Mr. Larry Smith, interested citizens and members of the press. PRESENTATION OF MINUTES: Vice Mayor Fletcher presented the minutes of the regular City Council meeting of January 5, 2006 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Stroud that the minutes of the Regular City Council Meeting of 15 December 2005 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Elliott moved, seconded by Alderman Stroud to approve the Regular Monthly Report for December 2005 from the Jacksonville Fire Department, which reflects a fire loss of $113,750 and a savings total of $614,000. REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Elliott moved, seconded by Alderman Stroud to approve the Regular Monthly Report for December 2005. Said report reflects the Total Value of Reported Stolen Property $95,305. Total Value of Recovered Stolen Property $35,856 and Total Report Sales $1,101.00. REGULAR MONTHLY REPORT/ENGINEERING Alderman Elliott moved, seconded by Alderman Stroud to approve the Regular Monthly Report for December 2005. Said report reflects: PERMITS/LICENSE ISSUED INSPECTIONS PREFORMED Building Permits 23 Building Inspections 120 Business License 5 HVACR 67 1 Electrical 131 Plumbing 126 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 19, 2006 7:00 P.M. – 7:31 P.M. UNSIGHTLY & UNSANITARY VEHICLES Grass Letters 136 Notice of Noncompliance 34 Property Mowed 0 Towed 0 Trash Letters 46 Trash Removal 0 CONDEMNATIONS Cost for December $ .00 Structural Maint. Letters 0 Structural Repairs Made 0 Demolitions 4 REGULAR MONTHLY REPORT/SANITATION DEPARTMENT Alderman Elliott moved, seconded by Alderman Stroud to approve the Regular Monthly Report for December 2005. GARBAGE TRASH Tons taken to Landfill 635 Cubic Yards Collected 3,500 Tipping fees $10,619.00 Cubic Yards Mulched 1,750 BULKY ITEMS Tons taken to Landfill 55 Tipping fees $ 2,696.00 RECYCLING Curbside pick-ups 3,445 Drive-thru Customers 506 Tires Collected 824 Estimated Revenue Paper, Plastic, Aluminum $ 5,729.81 REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Elliott moved, seconded by Alderman Stroud to approve the Regular Monthly Animal Control Report for December 2005. Said report reflects: ADOPTION/FINES: $522.00 CONTRIBUTIONS: $ 75.00 TOTAL: $597.55 ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. MOTION CARRIED. WATER DEPARTMENT: Annual Report for 2005 Water Superintendent Ken Anderson reported that the Water Department finished 2005 under budget while providing excellent water quality and service for their customers. He related that one goal for 2005 was to provide better fire flow for the south portion of their system, adding that a 10” water main, 11,641 linear feet of water main was installed, 37 valves, and 21 fire hydrants were installed along Hwy 161 starting at Cloverdale Road and extending to Wooten Road. He stated that the line 2 increased the fire flow to over 1,000 gallons per minute, meeting requirements for ISO. He stated that the second largest project for 2005 was the Hidden Oaks Water Main Improvements, which consisted of 2,100 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 19, 2006 7:00 P.M. – 7:31 P.M. linear feet of mains, 8 valves, and 2 fire hydrants. He noted that this project was part of the Master Plan and will connect the future water tank in the area. He related that the tank is scheduled for construction in 2008. He stated that overall totals are 29,446 linear feet of pipe, 103 valves, and 43 fire hydrants. He added that at year end there was 9,347 active meters, which is an increase of 1% over the previous year. He stated that the Waterworks force has remained at 33 employees over the last five years, adding that there are 8 licensed employees who undergo over 12 annual training hours as required by the Health Department. He then related that the total production of water for 2005 had increased mainly due to dry weather. He stated that the highest production day was 7.4 million gallons on August 13, 2005 compared to the previous year of 6.4 million on September 29, 2004. He stated that the total production for the year was 1.64 billion gallons, which was an 8.5% increase from the previous year and the average daily flow was 4.9 million gallons. He stated that in order to provide the citizens of Jacksonville with water for their grandchildren, the Jacksonville Water Commission and Waterworks staff has developed a Master Plan for the future water needs up to 2020 and beyond. He stated that during the next few years Central Arkansas Water would be installing a water main from their Wilson Plant up to Gravel Ridge, which will connect to Jacksonville. He stated that installation from the Wilson Plant to the I-430 Bridge has been completed, explaining that in 2006 transmission mains crossing the I-430 Bridge are scheduled for bid. He then related that the next phase of the project would continue up to Gravel Ridge connecting to a line to Jacksonville. He stated that the Master Plan has several projects that are internal to the City of Jacksonville, which will be worked as Central Arkansas Water is working on the transmission main. He explained that there will be several mains installed that will take water across the City to the various storage tanks, adding that two additional storage tanks will be built, one at Hidden Oaks Subdivision and one on Hwy 107. He stated that the tank at Paradise Park would be raised 10’ to match the elevation of the new and existing tanks. He stated that all internal projects would need to be completed by 2010 in order to handle the 12 million gallons of daily water from Central Arkansas Water. He thanked the City Council for their cooperation and support. It was noted that 40% of Jacksonville’s water comes from wells. In response to a question posed by Alderman Sansing, Mr. Anderson responded that Central Arkansas Water offers an off-peak rate but explained that in order to take advantage of the rate you have to be able to have a vast amount of storage to take the water in a short period of time. Mr. Anderson then assured Alderman Ray that the Water Department 3 encourages all employees to pursue licenses. Vice Mayor Fletcher noted that it was evident from the last legislative session that water issues especially in rural areas is a very important issue regarding quantity and quality of water. He commended the Water Commission in their foresight and planning for the City of Jacksonville, noting the explosion of development in west Jacksonville. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 19, 2006 7:00 P.M. – 7:31 P.M. A copy of the 2005 Annual Water Department report is on file in the office of the City Clerk. WASTEWATER DEPARTMENT: Annual Report for 2005 Wastewater Department Manager Thea Hughes pointed out a recent newspaper article commending the Wastewater Department titled “A Decade with no Mistakes” expressing the Department‘s honor regarding the article. She then pointed out a national publication article in the “Water Environment Federation” magazine printed in April 2005. She stated that quarterly the magazine highlights a wastewater treatment facility in the United States that is performing very well; adding that in April Jacksonville Wastewater Treatment Plant was featured. th She related that the Wastewater Department has completed its 10 consecutive year with zero permit violations, crediting the staff and Mr. Sam Zehtaban. She then related that the EPA closed Administrative Order in 2004 with the requirement to continue the rehab plan to eliminate overflow of all manholes. She related that in 2005 their in-house construction crew focused efforts strictly in Northwood Acres. She then related that efforts would continue in Northwood Acres with additional work being contracted in the northern portion of Jacksonville for rehab, noting significant inflow and infiltration that overloads the northeast pump station. She announced that in 2005 the West Interceptor line was completed and developer Greg Heslep it was extended to the Base Meadows Subdivision, which eliminated four pump stations. She reported that their on-call crews responded to 192 customer calls in 2005 regarding main and service lines, adding that only 11 were due to rainfall, which is an indication of successful rehab. She related that the majority of the remaining calls were attributed to grease, noting the Department’s on going efforts to educate the public not to pour grease in the drains. She noted that the restaurants are not in the area of the grease calls, stating that the restaurants are good at maintaining their grease traps. She related that an average grease call depending on the extent, costs the Department approximately $595.00 to respond to the call. She noted that 50 calls in 2005 equates to $29,750.00. She stated that 3,820’ of main line was replaced, 52,703’ of line was televised, accepted 17,166’ of new subdivision line along with 90 manholes, inspected 302 private service lines and property owners repaired 6 of those service lines. She then reported that their treatment plant treated 1,975,804,000 gallons of wastewater with zero violations, and conducted 495 restaurant grease trap inspections. She added that the 4 Department received excellent ratings in all laboratory certifications from EPA and passed all ADEQ annual inspections. She stated that operating revenues increased 17% in 2005 due to the third phase of the five-step rate increase, adding that even with the increase, the Utility experienced a $167,000 loss in operating revenue due to the significant rehab being performed. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 19, 2006 7:00 P.M. – 7:31 P.M. She concluded reporting that the Department has 3-Class IV wastewater operators, 7-Class III operators, 1-Class II, and 7-Class I. She added that there are 16 employees with a commercial drivers license. A copy of the 2005 Annual Wastewater Department report is on file in the office of the City Clerk. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION: a. ORDINANCE 1268 (#1-06) AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF THE PURCHASE OF DOORS AND WINDOWS FOR USE IN THE CITY OF JACKSONVILLE PARKS AND RECREATION COMMUNITY CENTER; AND, FOR OTHER PURPOSES. Alderman Stroud explained that when the Community Center was constructed non-ferias metal were not used in the damp environment areas, adding that over a time the metal rusted and has to be replaced. He related that due to the limited companies that offer the material, a sole source would have to be used. Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1268 be placed on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 1268. Alderman Stroud moved, seconded by Alderman Howard that Ordinance 1268 be APPROVED on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Smith moved, seconded by Alderman Stroud to suspend the rules and place Ordinance 1268 on SECOND READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1268. Alderman Stroud moved, seconded by Alderman Ray to further suspend the rules and place Ordinance 1268 on THIRD and FINAL READING. ROLL CALL: 5 Alderman Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1268. Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1268 be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 19, 2006 7:00 P.M. – 7:31 P.M. th ORDINANCE APPROVED, ADOPTED AND NUMBER 1268 THIS 19 DAY OF JANUARY 2006. PLANNING COMMISSION: FINAL PLAT Base Meadows Subdivision PH 1-B Alderman Howard moved, seconded by Alderman Stroud to approve the final plat of the Base Meadows Subdivision PH 1-B. MOTION CARRIED. GENERAL: STATE OF THE CITY by Mayor Swaim Vice Mayor Fletcher read the statement prepared by Mayor Swaim as follows: How do you measure a successful year? Some say just by keeping your head above water is good enough, however, I believe we must always strive to do more each year. Without progress, a city becomes dormant and fails to attract business, industry, or new citizens. I am pleased to tell you, the citizens of Jacksonville, that your elected officials and employees have not allowed this to happen here. Let us look at a couple of things the citizens did. In 2004, the citizens voted to build an aquatic park, help fund a joint education center and construct a police and fire training center. Phase I of that plan is now completed with the opening this summer of Splash Zone, the new aquatics park you approved, $3.4 million that has been set aside to fund our $5 million commitment to the Joint Education Center. In late summer or early fall, we will begin setting aside funds for the Police and Fire Training Center. Your wishes are being carried out as funds are available. In 2005, the citizens voted to build a new library. Sale of the existing library building and acquisition of land for the new library are in progress, not as fast as some would like, but this is a large project and we do not wish to rush the project. A bonding company has been selected and negotiations are ongoing. Citizens of Jacksonville, you are to be commended for looking to the future and providing a method to fund the project you know will make Jacksonville an even better place to live, work, and raise a family. For many years, we have been preparing for the latest round of base closures to be decided by the BRAC Commission. The wait is over, the LRAFB will not be closing. In fact, there will be additions to our Base 6 Community. The Community continues to grow in the area of residential housing. One hundred eighty-five new home permits were issued in 2005, an increase of 62 over 2004. That equates to a $6,615,275 increase with a total value of $21,117,312 for single-family home permits. Commercial construction permits totaled $10,762,337, an increase of $1,309,921. Total value of all construction permits was $33,346,625. We are very pleased to welcome a new Chili’s restaurant to our Community as one of the new commercial establishments. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 19, 2006 7:00 P.M. – 7:31 P.M. The prospect of growth continues with 1,100 new residential lots projected for construction during 2006. Wastewater completed many projects this year, but none more important than the multi-million dollar outfall line to west Jacksonville to support growth in the area. The Water Department continues to make progress to ensure proper water supply for past and present growth. New lines and towers are either under construction or in the last stages of planning to continue to provide quality drinking water and ample supply for fire protection. Continued progress in these two Departments has aided in the ability to develop new lots. Finances continue to be stable in our City. The Department heads and employees work very hard during the year to continue providing good city services without overspending the budget. The friendly citizens of our Community continue to make Jacksonville a great place to live and work. Without them, my job would be much harder. The hardworking elected officials, I thank you for your help and understanding as we try to serve the Community in a progressive manner. In an attempt to keep these remarks short, I have not recognized the many accomplishments of the Departments of our City. I urge you to read the complete report. Your dedicated City employees have done an excellent job of providing services to all the citizens. Respectfully submitted by Mayor Tommy Swaim. A copy of the 2005 Annual State of the City report is on file in the office of the City Clerk. b. ORDINANCE 1269 (#2-06) AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF OBTAINING REMOTE MANAGED NETWORK SERVICES, SERVER INSTALLATION, SET-UP, AND DATA MIGRATION FOR THE CITY OF 7 JACKSONVILLE’S CRITICAL NETWORK INFRASTRUCTURE; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Finance Director Paul Mushrush reviewed several major computer infrastructure projects that will occur in 2006, adding that funds have been budgeted. He noted that Clearpointe Technology Group would continue to be the provided for the scheduled additional services. Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1269 be placed on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 1269. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 19, 2006 7:00 P.M. – 7:31 P.M. Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1269 be APPROVED on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Sansing moved, seconded by Alderman Ray to suspend the rules and place Ordinance 1269 on SECOND READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1268. Alderman Stroud moved, seconded by Alderman Ray to further suspend the rules and place Ordinance 1269 on THIRD and FINAL READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1269. Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1269 be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Elliott moved, seconded by Alderman Ray that the EMERGENCY CLAUSE be attached to Ordinance 1269. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. th ORDINANCE APPROVED, ADOPTED AND NUMBER 1269 THIS 19 DAY OF JANUARY 2006. APPOINTMENT(S): ANNOUNCEMENT(S): Finance Director Paul Mushrush announced that the City th of Jacksonville Finance Department won their 8 consecutive Certificate Achievement for Excellence in Financial Reporting. ADJOURNMENT: Vice Mayor Fletcher without objection adjourned the meeting at approximately 7:31 p.m. Respectfully, 8 ________________________ _________________________ Susan L. Davitt MAYOR TOMMY SWAIM City Clerk-Treasurer 9