05 SEP 01.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2005
6:00 P.M. – 6:22 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular
Session on September 1, 2005 at the regular meeting place of the Council.
Alderman Howard delivered the invocation and Mayor Swaim led a standing
audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Fletcher, Stroud,
Twitty, and Howard answered roll call. Mayor Swaim also answered ROLL CALL
declaring a quorum. Alderman Rinker arrived at approximately 6:03 p.m.
PRESENT nine (9), ABSENT (1).
Others present for the meeting were: City Attorney Robert Bamburg, Deputy
Clerk Kary Jezwinski, Human Resource Director Charlie Brown, Finance
Director Paul Mushrush, City Engineer Jay Whisker, Public Works Director
Jim Oakley, Fire Chief John Vanderhoof, Police Chief Robert Baker, Parks
and Recreation Director George Biggs, Mrs. Judy Swaim, Mrs. Edith Smith,
Mr. George Reed, Mr. Larry Dupree, Mr. Larry Smith, interested citizens
and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the regular City Council meeting of
August 18, 2005 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the
Regular City Council Meeting of 4 August 2005 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION: SECOND READING ORDINANCE 1258 (#20-05)
AND ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE,
ARKANSAS, FOR THE PURPOSE OF OBTAINING NEW PARTITIONS FOR THE
JACKSONVILLE COMMUNITY CENTER’S BANQUET HALL; AND, FOR OTHER PURPOSES.
Alderman Stroud moved, seconded by Alderman Ray to place Ordinance 1258
on SECOND READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray,
Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1258.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2005
6:00 P.M. – 6:22 P.M.
Alderman Smith moved, seconded by Alderman Howard to approve Ordinance
1258 on SECOND READING. ROLL CALL: Alderman Elliott, Smith, Sansing,
Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0).
MOTION CARRIED.
Alderman Stroud moved, seconded by Alderman Ray to suspend the rules and
place Ordinance 1258 on THIRD and FINAL READING. ROLL CALL: Alderman
Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard
voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read
the heading of Ordinance 1258.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1258 be
APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray,
Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION
CARRIED.
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ORDINANCE APPROVED, ADOPTED AND NUMBER 1258 THIS 1 DAY OF SEPTEMBER
2005.
PLANNING COMMISSION:
GENERAL: a. DISCUSSION regarding Housing Condemnations
Mayor Swaim noted that Mr. Davidson is not present in the audience,
requesting that the item be held until later in the meeting.
b. ORDINANCE 1259 (#21-05)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING
CURBSIDE RECYCLING CONTAINERS FOR USE IN THE CITY OF JACKSONVILLE’S
RECYCLING PROGRAM; AND, FOR OTHER PURPOSES.
Mayor Swaim stated that the ordinance would allow for consistency
regarding the purchase of containers.
Public Works Director Jim Oakley concurred, noting that a lengthy search
has yielded the present company to be the sole bidder that offers
conformity of containers.
Alderman Elliott moved, seconded by Alderman Stroud that Ordinance 1259
be placed on FIRST READING.
In response to a question from Alderman Fletcher, Director Oakley stated
that when bins were purchased in 1999 the cost was slightly under $4.00
per container, adding that the current price is close to $6.00. He
explained that other comparable bins were priced approximately $9.00 per
container.
Mayor Swaim noted that the bins are stackable, making replacement bins
compatible with existing bins.
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Director Oakley noted that the bins can be hot stamped to match the
existing bins, which was not an option with the more expensive bins.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2005
6:00 P.M. – 6:22 P.M.
ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher,
Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Attorney Bamburg read Ordinance 1259.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1259 be
APPROVED on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Sansing,
Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0).
MOTION CARRIED.
Alderman Stroud moved, seconded by Alderman Ray to suspend the rules and
place Ordinance 1259 on SECOND READING. ROLL CALL: Alderman Elliott,
Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted
AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1259.
Alderman Smith moved, seconded by Alderman Stroud to further suspend the
rules and place Ordinance 1259 on THIRD and FINAL READING. ROLL CALL:
Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1259.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1259 be
APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray,
Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION
CARRIED.
ST
ORDINANCE APPROVED, ADOPTED AND NUMBER 1259 THIS 1 DAY OF SEPTEMBER
2005.
c. Connection Assistance for utilities regarding the Worley Place Senior
Housing
Alderman Ray related that even with donations from the Federal
Government, the project has run short approximately $7,900 regarding
monies required to hookup the utilities. He explained that project
coordinators were not aware that the utilities were not built into the
estimates. He stated that the City is being asked to provide the monies
required to hookup utilities for the 44 unit senior housing project. He
stated and Alderman Howard concurred, that the request would be a worthy
investment for the City of Jacksonville.
In response to a question from Alderman Howard, Mayor Swaim related that
the monies could be drawn from the Capital Improvement Fund. He
explained that the monies would cover the construction of a 200-foot
sewer line and a manhole. He noted that the entire project is estimated
at approximately 3.1 million dollars.
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Alderman Smith moved, seconded by Alderman Howard to approve the
expenditure of $7,900.00 for utility connection regarding Worley Place
Senior Housing from the Capital Improvement Fund. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2005
6:00 P.M. – 6:22 P.M.
d. RESOLUTION 585 (#6-05)
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE, ARKANSAS,
TO EXECUTE A CONTRACT OF OBLIGATION BETWEEN THE JACKSONVILLE WASTEWATER
UTILITY AND THE ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY; AND, FOR
OTHER PURPOSES.
City Attorney Bamburg related that Resolution 585 is primarily a
housekeeping measure, explaining that every five to six years the City
renews a contract that the Wastewater Utility Commission has established
with the Department of Environmental Quality. He stated that the purpose
of the contract is to prevent the Wastewater Utility from having to post
a performance bond; explaining that the issue would be that if there were
ever any circumstances of remediation or other problems with the plant
site, the contract guarantees that the Utility and the City has the funds
to address any issues without a performance bond. He noted that the City
had previously executed a contract in 1997, explaining that this contract
is a renewal and update of the amount.
Alderman Fletcher moved, seconded by Alderman Stroud to read Resolution
585 (#6-05). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 585 (#6-05).
Alderman Stroud moved, seconded by Alderman Ray to approve Resolution 585
(#6-05) MOTION CARRIED.
APPOINTMENT(S):
ANNOUNCEMENT(S): CONTINGENCY FUNDS FOR HURRICANE KATRINA EVACUEES
Mayor Swaim related that the City of Jacksonville has a number of
families who have evacuated from Hurricane Katrina, explaining that there
is a need for assistance. He related that some families have been
staying in local hotels, adding that they are running short of money. He
noted donations of food and other necessary items by members of the
Community, adding that a temporary shelter has been donated by Mr. Harold
Gwatney, who has agree to furnish the utilities at the shelter. He
stated that food has been arranged through the middle of next week, but
added that there may be a need for further assistance. He asked that the
City Council consider appropriation of $10,000.00 from the Contingency
Fund should the need arise before the next City Council meeting.
Alderman Elliott moved, seconded by Alderman Smith to suspend the rules
and place the item of business on the agenda.
In response to a question posed by Alderman Smith, Mayor Swaim related
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that the temporary shelter is the vacant building located behind the
Chamber of Commerce.
Alderman Fletcher commended Chamber of Commerce Director Bonita Rownd and
local churches for their supporting roles and contributions, adding that
he feels the solution should be viewed as a long-term situation.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2005
6:00 P.M. – 6:22 P.M.
Mayor Swaim noted that several families have indicated that they do not
feel they have anything to return to in New Orleans, and would like to
make Jacksonville their new home.
It was noted that a job fair is scheduled tomorrow and that Human
Resource Director Charlie Brown would be working to help evacuees find
employment.
Mayor Swaim noted that currently the Chamber of Commerce is the contact
entity for relief efforts.
At this time, MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Howard to approve the
appropriation of $10,000.00 as needed for relief assistance for the
evacuees of Hurricane Katrina. MOTION CARRIED.
JAMES STREET OVERPASS WIDENING AND THE VANDENBURG INTERSECTION
RECONSTRUCTION AND THE CHANGING DIRECTION OF THE ACCESS ROADS.
Mayor Swaim noted that the Highway Department has issued a minute order
authorizing them to move forward with the aforementioned projects, which
would begin with surveying and right-of-way acquisition as funds become
available. He noted that the study closely reflected public comments
derived from the public hearings. He stated that the projects would be a
viable improvement for traffic patterns in those areas.
Mayor Swaim noted that Mr. Davidson has not arrived, it was then noted
that Mr. Davidson was left a message on his business answering machine
regarding the meeting time.
Alderman Stroud offered photographs of areas downtown, stating that he
would like the City Council to tour the City by bus to view various areas
requiring attention.
Mayor Swaim stated that in lieu of findings by the BRAC Commission, plans
to hire an additional Code Enforcement Office have been delayed for
review during the next budget cycle.
ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at
approximately 6:22 p.m.
Respectfully,
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________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer
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