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05 APR 21.doc CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7:00 P.M. – 7:24 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on April 21, 2005 at the regular meeting place of the Council. Alderman Howard delivered the invocation and Mayor Swaim led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT eight (8), ABSENT (2). Aldermen Twitty and Fletcher were absent. Others present for the meeting were: City Attorney Robert Bamburg, Deputy Clerk Tawnya Johnson, Human Resource Director Charlie Brown, Finance Director Paul Mushrush, City Engineer Jay Whisker, Public Works Director Jim Oakley, Fire Chief John Vanderhoof, Police Chief Robert Baker, Parks and Recreation Director George Biggs, Mr. Larry Dupree, Mr. David McClanahan, Mrs. Lendy Lewis, Mr. George Reed, Mr. Larry Smith, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the regular City Council meeting of April 7, 2005 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 17 March 2005 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Elliott moved, seconded by Alderman Stroud to approve the Regular Monthly Report for March 2005. Said report reflects the Total Value of Reported Stolen Property $55,644. Total Value of Recovered Stolen Property $21,723 and Total Report Sales $362.00. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Elliott moved, seconded by Alderman Stroud to approve the Regular Monthly Report for March 2005 from the Jacksonville Fire Department, which reflects a fire loss of $69,750 and a savings total of $144,500. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: a. Request to approve 10% grant match for Justice Assistance Grant 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7:00 P.M. – 7:24 P.M. Mayor Swaim related that the grant is $29,375.60, adding that the City match would be $2,937.56. He stated that funds could be drawn from set aside funds, if some of the tools are tools already projected for purchase, or funds could be drawn from the Capital Equipment Fund. Alderman Stroud moved, seconded by Alderman Ray to approve the expenditure of $2,937.56 as 10% matching funds for the Justice Assistance Grant. MOTION CARRIED. b. Request to Accept Bid for Digital Copier Alderman Lewis moved, seconded by Alderman Ray to approve the low bid from Datamax of Arkansas in the amount of $13,700.00 for the purchase of a digital copier. MOTION CARRIED. Mayor Swaim noted that funds would be drawn from budgeted funding. STREET DEPARTMENT: a. Request to Accept Bid for Mosquito Control Sprayers Public Works Director Jim Oakley explained that Quality Unlimited is a local vendor, adding that the other two bids are from out of state vendors. He related that the Department has been running the two current units from the same company with good success for approximately twelve years. Alderman Elliott moved, seconded by Alderman Smith to reject the low bid from B&G Chemical & Equipment and accept the second lowest bid from Quality Unlimited Products in the amount of $12,990.00. In response to a question posed by Alderman Stroud, Mayor Swaim related that the City is given a trade-in allowance regarding the purchase of the digital copier. He then explained that the current copier would be kept rather than traded. Chief Baker stated that the current copier could not handle the workload without breaking down, but is still usable for lower volume use. At this time, MOTION CARRIED. Mayor Swaim noted that the funds would be drawn from budgeted Street Department funds. b. Request to Accept Bid for LED traffic Signal Lamps Public Works Director Jim Oakley related that the LED traffic signal lamps run approximately 11 watts per LED outlet, adding that the current bulbs are 135 watts. He stated that the LED lamps use approximately 90% 2 less electricity. He stated that while the standard bulbs are around $5.00 each the LED lamps are approximately $100.00 each, adding that the CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7:00 P.M. – 7:24 P.M. lamps will pay for themselves within three years with fewer breakdowns. He noted that the LED lamps have a five-year warranty with free replacement. He stated that the LED lamps have been used at Vandenburg with good success, noting that before the heavy load at Vandenburg was pulling the maximum load on the breakers causing concerns. He stated that he feels comfortable with the low bid. Alderman Howard moved, seconded by Alderman Stroud to approve the low bid from Leotek Electric USA Corporation in the amount of $9345.22 with funds to be drawn from Street Funds. MOTION CARRIED. SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: a. ORDINANCE 1250 (#12-05) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: PROPERTY AT 210 AND 216 BELLEVUE CIRCLE); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. City Engineer Whisker noted the property to be the last two undeveloped lots on Bellevue Circle, explaining that most of the surrounding property is duplexes with the exception of two or three apartments. He stated that the request is to rezone from apartment zoning to duplex in order to match the neighborhood. Alderman Smith moved, seconded by Alderman Stroud that Ordinance 1250 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 1250. Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1250 be APPROVED on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Stroud moved, seconded by Alderman Howard to suspend the rules and place Ordinance 1250 on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1250. Alderman Smith moved, seconded by Alderman Ray to further suspend the rules and place Ordinance 1250 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1250. 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7:00 P.M. – 7:24 P.M. Alderman Lewis moved, seconded by Alderman Ray that Ordinance 1250 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. ST ORDINANCE APPROVED, ADOPTED AND NUMBERED 1250 THIS 21 DAY OF APRIL 2005. b. ORDINANCE 1251 (#13-05) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: PROPERTY AT 1504, 1508, and 1512 PLUMMER STREET); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1251 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 1251. Alderman Ray moved, seconded by Alderman Sansing that Ordinance 1251 be APPROVED on FIRST READING. Mayor Swaim noted that the reclassification is from R-2 (duplexes) to R-1 single-family homes. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Stroud moved, seconded by Alderman Smith to suspend the rules and place Ordinance 1251 on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1251. Alderman Lewis moved, seconded by Alderman Howard to further suspend the rules and place Ordinance 1251 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1251. Alderman Lewis moved, seconded by Alderman Sansing that Ordinance 1251 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. ST ORDINANCE APPROVED, ADOPTED AND NUMBERED 1251 THIS 21 DAY OF APRIL 2005. 4 c. ORDINANCE 1252 (#14-05) CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7:00 P.M. – 7:24 P.M. AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: THE BOYD PROPERTY ON MADDEN ROAD); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1252 be placed on FIRST READING. City Engineer Whisker related that the Boyd family has approximately 38 acres on Madden Road, explaining that the eastern half of the property is zoned R-0 and the remaining property was zoned R-1. He stated that the Ordinance would bring the entire property to R-0. He noted that an R-0 lot is 70’ X 120’ and an R-1 lot is 60’ X 100’ lot. In response to a question posed by Mayor Swaim, City Engineer Whisker answered that there was no opposition to any of the rezonings being recommended from the Planning Commission. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 1252. Alderman Stroud moved, seconded by Alderman Howard that Ordinance 1252 be APPROVED on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Stroud moved, seconded by Alderman Ray to suspend the rules and place Ordinance 1252 on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1252. Alderman Stroud moved, seconded by Alderman Ray to further suspend the rules and place Ordinance 1252 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1252. Alderman Elliott moved, seconded by Alderman Ray that Ordinance 1252 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. ST ORDINANCE APPROVED, ADOPTED AND NUMBERED 1252 THIS 21 DAY OF APRIL 2005. 5 GENERAL: Request to redirect CDBG funds regarding Roosevelt Road project Mayor Swaim related that the Roosevelt Road project is a driveway/sidewalk repair project, explaining that handicap accessibility needed to be added to the street corners. He stated that it was not part CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7:00 P.M. – 7:24 P.M. of the original bid, explaining that the handicap accessibility portion of the project will need to be re-bid with the approval of the City Council to appropriate funding. He stated that the additional cost is expected to be approximately $31,800.00, adding that there were funds left over from the original contract because it came in lower than expected. He then noted other funds that could be immediately available such as carpeting for the Library, since there has been consideration for constructing a new Library. He added that there are two other projects where funds could be redirected to cover the additional costs. It was estimated that the project would consist of approximately twenty- six (26) handicap ramps. Mayor Swaim noted that the estimated price seems reasonable, adding that the project would go to bid. Alderman Smith moved, seconded by Alderman Howard to approve the redirecting of CDBG funds for handicap accessible ramps regarding the Roosevelt Road project. MOTION CARRIED. APPOINTMENT(S): ANNOUNCEMENT(S): Alderman Stroud announced that due to the generosity of Waste Management, Jacksonville Education Foundation selected 34 students from Jacksonville and North Pulaski High Schools to receive a $1,000.00 scholarship. He noted that Waste Management has donated approximately $750,000.00 to scholarships. Mayor Swaim noted that the scholarships are awarded to students who would not receive any other scholarship, offering an incentive for them to undertake college. In response to a question posed by Alderman Howard, City Engineer Whisker stated that the asphalt bid is being prepared and the contractor is proposing to make repairs during the asphalt work. It was noted that there were approximately ten streets to be reworked. Mayor Swaim clarified that some of last year’s asphalt work did not hold up and the contractor will be repairing the work. He added that the last year’s contractor is hoping to be awarded this years bid and will wait to perform the work simultaneously. Mayor Swaim then noted that the South Road project is progressing, adding 6 that the milling work has not yet begun. He added that the curb and gutter is nearing completion. He stated that the addition to City Hall has been roughed in and they have begun laying the brick on the outside. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7:00 P.M. – 7:24 P.M. He then noted delays regarding the water proofing of the City fountain, explaining that there is a problem with the bid because the contractor who bid the project can only do the water proofing in black. He added that the contractor has made some proposals for another color. He reviewed the areas of the fountain to be water proofed and added that the desired color would be blue. He related that the construction of the new bank and the Chili’s Restaurant will be completed and opening soon. Park & Recreation Director George Biggs related that the aquatic park nd will have a dress rehearsal for City employees on Sunday, May 22 th followed by the ribbon cutting on Friday, May 27 and the official th opening will be Saturday, May 29. ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at approximately 7:24 p.m. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR TOMMY SWAIM City Clerk-Treasurer 7