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04 APR 15.doc CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 15, 2004 7:00 P.M. – 7:18 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on April 15, 2004 at the regular meeting place of the Council. Alderman Smith delivered the invocation and Our Club Youth led a standing audience in the “Pledge of Allegiance” to the flag. Our Club Director Glen Lane introduced his assistant Mr. Larry Williams. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Twitty and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum. Alderman Lewis, Fletcher and Stroud were absent. PRESENT seven (7), ABSENT (3). Others present for the meeting were: City Attorney Robert Bamburg, Cheryl Erkel, Director of Administration Murice Green, Human Resource Director Charlie Brown, Finance Director Paul Mushrush, City Engineer Jay Whisker, Public Works Director Jimmy Oakley, CDBG Director Theresa Watson, Parks and Recreation Director George Biggs, Police Chief Baker, Fire Chief Vanderhoof, Judy Swaim, Larry Smith, David McClanahan, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council meeting of April 1, 2004 for approval and/or correction at the next Regularly Scheduled City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 18 March 2004 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGINEERING Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Report for March 2004. Said report reflects: PERMITS/LICENSE ISSUED INSPECTIONS PREFORMED Building Permits 44 Building Inspections 113 Business License 15 HVACR 124 Plumbing 111 Electrical 45 UNSIGHTLY & UNSANITARY VEHICLES Grass Letters 0 Notice of Noncompliance 25 Property Mowed 0 Towed 3 Trash Letters 34 Trash Removal 0 CONDEMNATIONS Cost for December $.00 Structural Maint. Letters 4 Structural Repairs Made 0 Demolitions 0 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 15, 2004 7:00 P.M. – 7:18 P.M. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Report for March 2004 from the Jacksonville Fire Department, which reflects a fire loss of $804,250.00 and a savings total of $967,500.00. REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Report for March 2004. Said report reflects the Total Value of Reported Stolen Property $57,638. Total Value of Recovered Stolen Property $27,000 and Total Report Sales $471.00. REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Animal Control Report for March 2004. Said report reflects: JANUARY ADOPTION/FINES: $1,048.00 CONTRIBUTIONS: 0.00 TOTAL: $1,048.00 ROLL CALL: Aldermen Elliott, Smith, Sansing, Ray, Rinker, Twitty and Howard voted AYE. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: POLICE DEPARTMENT: SANITATION DEPARTMENT: STREET DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: GENERAL: a. Request to set public hearing to abandon easements Mayor Swaim related that there is a small parcel of land located between one end of the Overpass and the adjacent property owners, which measures approximately 1100 square foot. He stated that the adjacent property owner has agreed to mow and maintain the property if the City would abandon the easement. He noted that a new appraisal of the property would be more costly than the previous appraisal value. He related that the addition of the easement would not increase the value of the adjacent property owners property. Alderman Howard moved, seconded by Alderman Ray to set a public hearing th to abandon an easement in the vicinity the Overpass for the May 20 2004 Regularly Scheduled City Council meeting. MOTION CARRIED. Mayor Swaim noted that the small parcel of property is located between North First Street and Second Street on the east side. 2 b. Permission to participate in Interlocal Agreement for Communications Center CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 15, 2004 7:00 P.M. – 7:18 P.M. Mayor Swaim related that County and Municipal officials have been in discussion, including emergency personnel, concerning the radio system in Pulaski County. He noted that Jacksonville has a 911 analog 800-trunk system, pointing out that it was state of the art at the time it was purchased. He then added that the City of Little Rock has the same type of system but have had theirs longer and it now needs to be upgraded. He stated that there has been discussion regarding the implementation of a study to determine the feasibility of performing some combination work to have the systems work in conjunction or whether the City would have to consider a new system. He added that in order for the City to apply for Home Security Act funding there would need to be an evaluation study to determine feasibility. He noted that a private individual has offered to donate half the money for the study and the County and Cities have been asked to contribute the remainder of funds. He stated that Jacksonville’s share would be approximately $6,250.00. He stated that he believes it would be well worth the contribution costs to gain insight regarding the current system and alternatives. He related a possibility that the City would have to convert to digital in the future, explaining that as the analog systems phase out the availability of repair and replacement parts would become a major issue. He added that the City hopes to maintain the current system for as long as possible. He stated that there are 911 funds regarding the operation of the facility that are set aside for this type of expenditure. Alderman Smith moved, seconded by Alderman Howard to authorized Mayor Swaim to entered into agreement to participate in the study regarding expenditure of 6,250.00 to be drawn from 911 Operating funds. MOTION CARRIED. DEVIATION IN AGENDA: ELDERLY ACTIVITY BID FOR KITCHEN UPGRADE Mayor Swaim related that in order to remain within Health Department standards, the City is required to perform a kitchen upgrade at the Elderly Activity Center. He explained that it was first thought that existing personnel under contract with the City could perform the work but added that it was soon discovered that the upgrade project was outside his scope of capabilities. He added that the project was advertised for bid and the City received two bids, and that only today were evaluations completed regarding bidders and the project scope. He requested that the item be given consideration for the current agenda. Alderman Smith moved, seconded by Alderman Elliott to suspend the rules and place the bid for kitchen upgrade of the Elderly Activity Center on the agenda. MOTION CARRIED. Mayor Swaim noted that the two bids received were $42,290.00 and 3 $19,800.00, adding that with such a vast difference in bids caused concerned. He related that the City investigated by asking a private contractor Mr. Phil Keaton and the City Engineer to evaluate the job. He stated that the recommendation from both revealed that the low bidder was capable of performing the job and that his bid amount was a reasonable quote regarding the scope of the project. He noted that funds are available from the Capital Projects Fund. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 15, 2004 7:00 P.M. – 7:18 P.M. Alderman Ray moved, seconded by Alderman Sansing to approve the low bid from RC Contracting in the amount of $19,800.00 with funds to be drawn from the Capital Projects Fund to bring the Elderly Activity Center’s kitchen up to Health Department regulations. In response to a question posed by Alderman Howard, Mayor Swaim noted that part of the repairs would include a roof leak that needs to be repaired before it causes further damage. At this time, MOTION CARRIED. APPOINTMENT(S): JACKSONVILLE SEWER COMMISSION Alderman Elliott moved, seconded by Alderman Smith to approve the reappointment of Kenneth McGhee to the Jacksonville Sewer Commission for a term to expire 4/20/2009. MOTION CARRIED. Mayor Swaim noted that terms for the Advertising and Promotions Commission are staggered, adding that Jean Rea has served a one-year term and it is requested that she be reappointed to a full term. Alderman Howard moved, seconded by Alderman Ray to approve the reappointment of Jean Rea to the Advertising and Promotion Commission term to expire 3/31/2008. MOTION CARRIED. ANNOUNCEMENT(S): Mayor Swaim announced that Stanphil Road would be thrd closed to thru traffic from Military Road to Lemac Drive April 19 – 23. He noted that the area had been a safety concern for many years, adding that the City was able to purchase the property and remove the house to relocate the street regarding safety issues. Alderman Ray suggested that to ensure traffic safety during the closure that signs be placed well in advance of the constructions site. ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at approximately 7:18 p.m. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR TOMMY SWAIM City Clerk-Treasurer 4