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03 JUL 03.doc CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 3, 2003 7:00 P.M. – 7:10 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on July 3, 2003 at the regular meeting place of the Council. Alderman Lewis delivered the invocation and Mayor Swaim led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Stroud, Twitty, and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT nine (9), ABSENT (1). Alderman Fletcher was absent. Others present for the meeting were: City Attorney Bobby Bamburg, Deputy Clerk Heather Palermiti, Director of Administration Murice Green, Human Resource Director Charlie Brown, Parks and Recreation Director George Biggs, Police Chief Ruthven, Fire Chief Vanderhoof, Mrs. Judy Swaim, Mrs. Edith Smith, Mrs. Lendy Lewis, Mrs. Addie Gibson, Mr. Larry Smith, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council meeting of June 19, 2003 for approval and/or correction at the next Regularly Scheduled City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Elliott that the minutes of the Regular City Council Meeting of 5 June 2003 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGINEERING Alderman Smith moved, seconded by Alderman Howard to approve the Regular Monthly Engineering Report for June 2003. Said report reflects: PERMITS/LICENSE ISSUED INSPECTIONS PREFORMED Building Permits 30 Building Inspections 60 Business License 17 HVACR 30 Electrical 64 Plumbing 66 UNSIGHTLY & UNSANITARY VEHICLES Grass Letters 103 Notice of Noncompliance 10 Property Mowed 15 Towed 0 Trash Letters 44 Trash Removal 0 CONDEMNATIONS Cost for April $ 459.00 Structural Maint. Letters 0 Structural Repairs Made 0 Demolitions 0 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 3, 2003 7:00 P.M. – 7:10 P.M. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray Wilson, Stroud, Twitty, and Howard voted AYE. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: UPDATE by Chief Ruthven Chief Ruthven stated that he would provide a semi-annual crime statistical update for the next regularly scheduled City Council meeting. He then pointed out that in a time of diminishing revenue, the Police Department continues to look for grant funding sources to support their budget and expenditure requirements. He stated that they have been successful in finding a 50% federal grant, the “Ballistics Vest Program”. He related that they were able to apply going back to 1999, adding that the Police Department received a grant for funding vest purchases from 1999 through 2003, a total of 74 vests at $19,287.00. He stated that in today’s market the funding allowed them to purchase 28 vests to cover vests funding for 2003 and 2004. He related that the Police Department has also researched the Federal 1033 Program, a property disposal program. He stated that through that program the Police Department has been able to acquire three computers, three color monitors, two printers, one palm pilot, and is expected to receive two 20-foot Conex containers for storage. He added that they have also been looking for night vision devices and humvees. He stated that the Police Department has been able to obtain over $10,000 in equipment through the program and will continue to use the program to supplement budget funding. He pointed out two items of good news recently in the newspaper regarding two Jacksonville Officers graduating from the training academy at Camden. He related that Officer John Staley had graduated number one academically which is the first time an Officer from Jacksonville has ever finished top academically and Officer Floyd Smith who finished number one in the physical fitness component of the course. He then reported that the Police Department recently competed in the Arkansas State Police Olympics and finished in first place for the first time. He related that twenty- three members of the Department participated in six team events and six individual events. He stated that Jacksonville finished first with 65 points, Arkansas Department of Corrections finished second with 62 points and the Sherwood Police Department finished third with 28 points. SANITATION DEPARTMENT: STREET DEPARTMENT: Request to Accept Bid 2003 Street Striping Alderman Smith moved, seconded by Alderman Elliott to Accept the low bid from Contractors Specialty Service Company in the amount of $6897.16 to 2 come from budgeted funds. MOTION CARRIED. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 3, 2003 7:00 P.M. – 7:10 P.M. In response to a question posed by Alderman Wilson, Mayor Swaim related the paving was nearly completed and that it is anticipated that the striping program would finish earlier this year. PARKS & RECREATION: Request to Accept Bid for Skate Park Equipment Mayor Swaim pointed out that while there was only one bidder, Parks and Recreation Director George Biggs feels that the bid price is reasonable and is recommending that Council accept the bid. It was noted that the item was a budgeted equipment item. Parks and Recreation Director George Biggs explained that the equipment consists of a “fun box”, a “grind rail” and a “quarter pipe”. He provided the City Council with photographs of the equipment. Mayor Swaim noted that the equipment would be an addition to the existing skate park. He mentioned the multitude of equipment available after visiting other skate parks and the LRAFB skate park. Alderman Twitty related that she takes her grandson to the Base skate park, noting that the Air Base has more equipment. She also related that the base offers to rent the their facilities for skating competitions. Director Biggs stated that he had viewed a video of the base skate park furnished by a Parks and Recreation Commissioner, and noted that the Base has a “state of the art” skate park. Discussion ensued regarding the eventual rental of the Jacksonville skate park as it progresses. Alderman Wilson moved, seconded by Alderman Howard to accept the bid from Skate Park International in the amount of $10,947.00 to be purchased with budgeted funds. MOTION CARRIED. PLANNING COMMISSION: GENERAL: PLANNING COMMISSION: APPOINTMENT(S): ANNOUNCEMENT(S): Alderman Stroud related that Paul Suskie, the City Attorney from North Little Rock gave a presentation during Municipal League, which was well attended. He stated that the presentation centered on a new law passed to eradicate drugs and crime in neighborhoods. He stated that he has asked City Attorney Paul Suskie to make the presentation to the Jacksonville City Council, adding that it is a 45-minute presentation, which could be conducted prior to a City Council meeting. He related that the procedure is being used to clean up high crime areas, adding that the procedure has been through the Supreme Court. He state that he would like to have the 3 Police and Code Enforcement attend the meeting. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 3, 2003 7:00 P.M. – 7:10 P.M. ADJOURNMENT: Mayor Swaim without objection, adjourned the meeting at approximately 7:20 p.m. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR TOMMY SWAIM City Clerk-Treasurer 4