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03 AUG 21.doc CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 21, 2003 7:00 P.M. – 7:35 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on August 21, 2003 at the regular meeting place of the Council. Alderman Ray delivered the invocation and Mayor Swaim led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Twitty, and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT eight (8), ABSENT (2). Aldermen Stroud and Lewis were absent. Others present for the meeting were: City Attorney Bobby Bamburg, Deputy Clerk Heather Palermiti, Director of Administration Murice Green, Director of Human Resources Charlie Brown, Finance Director Paul Mushrush, City Engineer Jay Whisker, Director of Public Works Jim Oakley, Parks and Recreation Director George Biggs, Police Chief Ruthven, Fire Chief Vanderhoof, Mrs. Judy Swaim, Mrs. Addie Gibson, Mr. Tommy Bond, Mr. Tommy Dupree, Mr. Mike Clayton, Mr. Larry Smith, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council meeting of August 21, 2003 for approval and/or correction at the next Regularly Scheduled City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Howard moved, seconded by Alderman Smith that the minutes of the Regular City Council Meeting of 17 July 2003 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Sansing moved, seconded by Alderman Elliott to approve the Regular Monthly Report for July 2003. Said report reflects the Total Value of Reported Stolen Property $100,427. Total Value of Recovered Stolen Property $74,590 and Total Report Sales $382.00. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Sansing moved, seconded by Alderman Elliott to approve the Regular Monthly Report for July 2003 from the Jacksonville Fire Department, which reflects a fire loss of $110,300 and a savings total of $106,000. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher Twitty, and Howard voted AYE. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: 1 SANITATION DEPARTMENT: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 21, 2003 7:00 P.M. – 7:35 P.M. STREET DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: a. ORDINANCE 1201 (#9-03) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: 421 SOUTH HOSPITAL DRIVE, JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1201 be placed on FIRST READING. City Engineer Whisker related that the petitioner Pathfinders is planning to develop duplexes south of the existing duplexes on South Hospital, more specifically on the corner of South Hospital and School Drive. It was noted that there was not opposition to the rezoning request at the Planning Commission Public Hearing. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1201. Alderman Smith moved, seconded by Alderman Howard that Ordinance 1201 be APPROVED on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Ray, Sansing, Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Ray that Ordinance 1201 be placed on SECOND READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1201. Alderman Smith moved, seconded by Alderman Sansing that Ordinance 1201 be placed on THIRD and FINAL READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1201. Alderman Ray moved, seconded by Alderman Sansing that Ordinance 1201 be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. st ORDINANCE APPROVED, ADOPTED AND NUMBER 1201 THIS 21 DAY OF AUGUST 2003. b. ORDINANCE 1200 (#9-03) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: 2711 T.P. WHITE DRIVE, JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY 2 OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 21, 2003 7:00 P.M. – 7:35 P.M. Alderman Smith moved, seconded by Alderman Ray that Ordinance 1200 be placed on FIRST READING. City Engineer Whisker noted that the property is located adjacent A&D Glass Shop and US Pizza Company on T.P. White. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1200. Alderman Ray moved, seconded by Alderman Howard that Ordinance 1200 be APPROVED on FIRST READING. In response to a question posed by Alderman Wilson, City Engineer Whisker related that there was no opposition at the public hearing hosted by the Planning Commission. He then answered that the property adjacent on the south side (US Pizza Company) is zoned commercial and the property to the north is zoned C-1. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Sansing moved, seconded by Alderman Ray that Ordinance 1201 be placed on SECOND READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1200. Alderman Smith moved, seconded by Alderman Ray that Ordinance 1200 be placed on THIRD and FINAL READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1200. Alderman Wilson moved, seconded by Alderman Twitty that Ordinance 1200 be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. st ORDINANCE APPROVED, ADOPTED AND NUMBER 1200 THIS 21 DAY OF AUGUST 2003. c. FINAL PLAT of Northlake Subdivision PH IX City Engineer Whisker related that all the utilities have acceptance letters and the proper warranties have been filed with the City. Alderman Smith moved, seconded by Alderman Elliott to approve the Final Plat of Northlake Subdivision PH IX. 3 City Engineer Whisker then related that the property consists of 13 lots located at the north end of Northlake. At this time MOTION CARRIED. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 21, 2003 7:00 P.M. – 7:35 P.M. Alderman Elliott moved, seconded by Alderman Wilson to suspend the rules and place a bid for the Parks and Recreation Department on the agenda. MOTION CARRIED. Mayor Swaim related that the bid deals with placing new flooring over the existing floor in the locker rooms at the Community Center. Parks and Recreation Director George Biggs stated that the flooring is a poured application for the men’s, ladies, and boys locker rooms. He stated that the flooring would slop toward the floor drain and will be a non-skid surface. He related that the current flooring is glazed tile, which has proven to slippery. Mayor Swaim stated that several applications have been tried to make the flooring less slippery, but that the only option now is to place the new surface over the tile surface. In response to a question posed by Alderman Wilson, Director Biggs related that the Community Center Building is approximately eight years old. He then stated the he is unsure of the total square footage involved, but added that the area does not include the restrooms. He then answsered that no other bids were received, adding that after viewing the same flooring at Sherwood’s building, they are satisfied with the bid. Alderman Smith moved, seconded by Alderman Howard to approve the bid from Desco in the amount of $14,192.00 with funds to be drawn from the Park and Recreation budget fund. MOTION CARRIED. GENERAL: PRESENTATION by Regional Solid Waste Management District Mayor Swaim introduced Mr. John Roberts, Director of the Regional Solid Waste Management District. He related that several years ago State legislature passed an act setting up solid waste districts in the State to monitor and control the flow of solid waste in and out cities in the State. He related that Pulaski County is one of those districts, adding that the members are mayors from first class cities and the County Judge. Mr. Roberts related that there are sixteen districts in the State, five single county districts such as Pulaski County. He added that Mayor Swaim serves on the Board. He related that the mission of the Regional Solid Waste Management District is to assist jurisdictions in planning and implementing municipal solid waste management programs and services. He stated that every seven years the Regional District is required to provide an assessment to the Arkansas Department of Environmental Quality projecting how long the landfills will last. He related that there are 4 three landfills in Pulaski County, two of which are privately owned. He stated that the City of Little Rock landfill has a projected life of 80 to 100 years, the BFI landfill will be forced to expand in 2 or 3 years and the Waste Management Landfill given expansion possibilities is project to last 135 years. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 21, 2003 7:00 P.M. – 7:35 P.M. He stated that the Pulaski County District is the only district to have a Technical Committee, comprised of Public Works Directors and Sanitation personnel. He stated that each Board member has a representative on the Technical Committee, pointing out that the representative for Jacksonville is Murice Green. He stated that the Committee meets prior to the Board meeting so its input can be considered at the Board meeting, since the Technical Committee is responsible for implementing the programs instituted by the Board. He stated that the District is managed with State grants from the ADEQ, landfill tipping fees at .30 per ton from all landfills in Pulaski County and license fees from all trash haulers in the County at approximately $5,000 annually and interest payments. He then related that in addition to the seven-year regional planning analysis, the ADEQ has a five-year regional plan, which is currently in the public comment stage. He stated that the District has a good working relationship with ADEQ. He related that the Regional Solid Waste Management District manages all recycling drop-off centers in Little Rock, North Little Rock, Sherwood, and Maumelle, adding that Jacksonville manages its own recycling center. He complemented Jacksonville for its outstanding management of the recycling programs and then related that the District manages the contracts for North Little Rock and Little Rock. He noted that they are planning a test market in Maumelle regarding apartment curbside recycling, which would almost eliminate the need for drop-offs. He stated that Jacksonville was one of the first cities to offer household chemical collections. He pointed out that the District emphasizes education, offering a training session at the Jacksonville Community Center including a tour of the recycling center. He stated that they have a school recycling coordinator who is in the schools weekly all over the County. He stated that he is constantly speaking to civic clubs, adding that their public awareness program can be seen in the publicity releases, billboards and ads that they sponsor. He also related that they have an environmental officers program for illegal dumping in the County. He highlight major accomplishments by the district saying that in 2002 they picked up a total of 6,463 tons of recycling materials, held 10 household chemical collections resulting in 63 tons 5 tons of reusable 5 material such as paint, and 363,186 tires were collected. He reviewed the reusable materials, pointing out that Jacksonville uses almost the entire supply of used motor oil to heat the recycling center. He stated that increasingly they receive more electronics pointing out that over 80% of all computers ever manufactured are waiting to be recycled, adding that the next opportunity for recycling will be cell phones. He related another program offered is the roll-off container program, providing containers for planned neighborhood clean-ups at the expense of the District. He stated that currently 40 to 60 are conducted annually. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 21, 2003 7:00 P.M. – 7:35 P.M. He then reviewed the Hauler Licensing Program, saying that 76 haulers were licensed operating 457 collection vehicles. He stated that the fees range depending on the size of the vehicle from $100.00 to $1,000.00 annually. He related that the Inter District Waste Tire Management Program encompasses three other solid waste districts regarding waste tire pickup. He reported 840,224 tires collected in last year. He stated that the District grinds the tires for recycling, noting that tires can be burned for fuel with wood, which is generally used by concrete cement manufacturers. He then related that during the tire grinding process the steel belts are separated in the shifter process by a powerful electro magnet. He related that ground tires can be used as rubber mulch and playground cover as well as resurfacing roadways with a combination of asphalt and rubber which has proved to be 80% quieter and last three times longer. He projected that the process will develop and become less expensive. He reviewed the locations of the recycling centers, landfill facilities, composting and disposal centers in Pulaski County. He then reported that Jacksonville serves 7,200 households with landfill of approximately 10,000 tons and 6,000 tons of yard waste with 472 other tons of recycling. He compared yard waste totals regarding the ice storm in 2002, adding that it took approximately eighteen months to grind the yard waste. He stated that of the recycled materials in Pulaski County in 2002 newsprint was 74%, plastic 7%, glass 6%, cardboard 6%, aluminum/steel cans 4%, mixed paper 2% and other 1%. In response to a question posed by Alderman Wilson regarding Jacksonville having the highest volume of yard waste per household, Mr. Roberts stated that it might be an indicator of Jacksonville’s larger lot size for single-family homes. Alderman Wilson pointed out that in the analysis of volume by cities per household Jacksonville has .83 while North Little Rock is .68 and Little Rock is .35 per ton per household. Mayor Swaim noted that the City of Jacksonville has an excellent record of pickup regarding yard waste materials, pointing out that Jacksonville 6 has the leaf vacuum plus offers a weekly trash pickup. He stated that it has been proposed that landfill pickup be arranged for a weekly pickup, adding that if that were to occur Jacksonville would be offering five separate pickups per household weekly. He stated that Jacksonville now offers four household pickups, two garbage, one for yard waste, and one for recycling. The City Council thanked Mr. Roberts for his presentation. APPOINTMENT(S): CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 21, 2003 7:00 P.M. – 7:35 P.M. st ANNOUNCEMENT(S): City Hall will be Closed, Monday September 1 for Labor Day Mayor Swaim announced that Finance Director Paul Mushrush was selected as Finance Officer of the Year in the GFOA Finance Organization. Mayor Swaim related that there is a list of condemnations being prepared for presentation, adding that the property where the Care Channel was previously located has been offered to the City. He stated that the building would have to be torn down at the expense of the City, pointing out that the City owns the buildings to the west and east of the property. He pointed out that the lot could serve as a parking area for the City buildings. He stated that on the other side of the property, there are some remnants of lots and the adjacent property owner has asked the City to sell the property to him. He stated that he has negotiated with the owner, adding that there is not much value to the property. It was the consensus of the City Council to proceed with negotiations. ADJOURNMENT: Mayor Swaim without objection, adjourned the meeting at approximately 7:35 p.m. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR TOMMY SWAIM City Clerk-Treasurer 7