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02 FEB 21.doc CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2002 7:00 P.M. – 7:19 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on February 21, 2002 at the regular meeting place of the Council. Alderman Ray delivered the invocation and Mayor Swaim led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Alderman Ray, Fletcher, Stroud, Twitty, and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum. Alderman Lewis arrived at approximately 7:05 p.m. PRESENT nine (9), ABSENT (1) Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Teresa Carter, Director of Administration Murice Green, Human Resource Director Charlie Brown, City Engineer Jay Whisker, Director of Public Works Jimmy Oakley, Purchasing Agent C.J. Brown, CDBG Director Theresa Watson, Finance Director Paul Mushrush, Interim Chief Ken Bouillon, Fire Chief Vanderhoof, Parks and Recreation Director George Biggs, Parks Assistant Administrator Patty Walker, Athletic and Fitness Manager Paul Rector, Planning Commission Chairman Art Brannen, Mrs. Judy Swaim, Mrs. Helen Stroud, Mrs. Edith Smith, Mrs. Lendy Lewis, Larry and DeDe Hibbs, Mr. Willie Smith, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of February 7, 2002 for approval and/or correction at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 17 January 2002 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Ray moved, seconded by Alderman Elliott that the Regular Monthly Report for January from the Jacksonville Police Department be APPROVED. Said report reflects; Total Value of Reported Stolen Property $83,009.00, Total Value of Recovered Stolen Property $46,977.00, and Total Report Sales $327.00. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Ray moved, seconded by Alderman Elliott to approve the Regular Monthly Report for January from the Jacksonville Fire Department, which reflects a fire loss of $21,050.00, and a Savings Total of $120,000.00. 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2002 7:00 P.M. – 7:19 P.M. REGULAR MONTHLY REPORT/ENGINEERING Alderman Ray moved, seconded by Alderman Elliott to approve the Regular Monthly Report of January 2001. PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED Building Permits 13 Building Inspections 35 Business License 15 HVACR 24 Electrical 37 UNSIGHTLY & UNSANITARY Plumbing 44 Grass Letters 0 Property Mowed 0 VEHICLES Trash Letters 151 Notice on Noncompliance 55 Trash Removal 2 Towed 2 Cost for January $ .00 CONDEMNATIONS Structural Maint. Letters 0 Structural Repairs Made 0 Demolitions 0 ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Stroud, Twitty, and Howard voted AYE. (0) voted NAY. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: SANITATION DEPARTMENT: STREET DEPARTMENT: Request to Accept Bid for Bulldozer Public Works Director Jim Oakley recommended the low bidder, adding that while it did not meet specifications regarding a high tract that is a $7,000 value but pointed out that there is a $25,000 difference between the two lowest bids. He stated that the low bid with purchase of a high tract would still produce an $18,000 savings between bids. In response to a question posed by Alderman Sansing, Mr. Oakley related that Caterpillar is the only company that offers a high tract feature. He related that he has received good reports on the Komatsu bulldozer. In response to a question posed by Alderman Smith, Mr. Oakley related that the current bulldozer is smaller and fifteen years old and will be used as back-up equipment in smaller areas. He stated that approximately $15,000 was spent last year renting bulldozer equipment. Alderman Elliott moved, seconded by Alderman Smith to accept the low bid from Head & Engquist in the amount of $78,984.00. MOTION CARRIED. 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2002 7:00 P.M. – 7:19 P.M. b. Request to Accept Bid for a Tri-Axle Tilt Trailer Mr. Oakley related that as a sole bid he contacted vendors and companies who had purchased the equipment and found the price to be comparable with equipment purchased two years ago by another company. He related that another vendor of Tri-Axle Trailers had a comparable piece of equipment but it was $6,000 higher than the one being offered in bid. Alderman Smith moved, seconded by Alderman Ray to accept the bid from Riggs in the amount of $23,750. MOTION CARRIED. It was noted that the trailer would be used with the new bulldozer. PARKS & RECREATION DEPARTMENT: a. Request to Accept Bid for Tractor Parks & Recreation Director George Biggs related that the tractor is a budgeted item and is proposed to replace the 1982 Massey Ferguson. He recommended the second lowest bid from Cabot Outdoors for $14,999, adding that the low bid from River City Equipment does not meet with specifications regarding horsepower. He related that the tractor is needed to pull the tri-deck mower. He then answered that it is a John Deer Tractor that is interchangeable with current equipment. Alderman Stroud moved, seconded by Alderman Elliott to accept the bid from Cabot Outdoors in the amount of $14,999 and to reject the low bid for reasons that it did not meet with specifications. MOTION CARRIED. b. Request to Accept Bid for an HVACR Maintenance Agreement Parks and Recreation Director George Biggs explained that in 2001 the Parks building experienced higher than normal maintenance problems regarding the HVACR equipment. He stated that maintenance costs totaled approximately $24,000 last year regarding compressors, condensers and temperature issues with the pool area. He related that the maintenance agreement would cover labor and parts. Discussion ensued regarding corrosion in areas where the temperature is not well maintained. Alderman Stroud moved, seconded by Alderman Ray to accept the bid from Gibbs Service as a budgeted item in the amount of $12,959. MOTION CARRIED. GENERAL: a. Approval of Funds to purchase property at Stanphill and Military Road Mayor Swaim related that with Council authority he had negotiated the purchase of the lot located on the east side of Stanphill Road at the intersection of Military and Stanphill. He related that an appraisal was conducted and the City has signed a contract for $27,500, adding that this will allow for the relocation of the road making travel through the intersection a much safer situation. He stated that relocation of the 3 road has been a goal of the City for many years. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2002 7:00 P.M. – 7:19 P.M. Alderman Fletcher moved, seconded by Alderman Howard to approve $27,500 plus any related closing costs to purchase the property located at the intersection of Stanphill and Military Road. Mayor Swaim noted that funds would be drawn from the Capital Improvement Sales Tax Fund. He then related that total costs estimates have not been completed, explaining that the land purchase came un-expectedly. He related that originally the plan was to purchase two pieces of property at the intersection, which would have made the transition somewhat smoother. He related that funds are available in Capital Improvement Fund for the project when the planning stage is completed. At this time, MOTION CARRIED. b. ORDINANCE 1173 (#3-02) AN ORDINANCE MODIFYING THE CITY’S PERSONNEL POLICY MANUAL REGARDING A DRUG-FREE WORK PLACE FOR THE CITY OF JACKSONVILLE, ARKANSAS; AND FOR OTHER PURPOSES. Mayor Swaim related that the ordinance is an amendment to the personnel policy drug-free workplace program; he related that the Municipal League has requested the amendments regarding the drug policy. He stated that the amendments would allow drug testing in areas not previously conducted. He noted that Federal regulations require drug testing for employees who are CDL drivers, and that the City test public safety personnel. He related that the ordinance creates the regulations and procedure for drug testing of an employee if there is a suspicion of drug or alcohol use. He related that the ordinance requires mandatory supervisor training with regarding to recommendation of employee drug testing. Discussion ensued and it was noted that either “A-Test” or an outside consultant would be hired to conduct supervisor training. Mayor Swaim pointed out that an employee has the option to retest if a positive test is returned, and/or at the employees own expense there can be a split test conducted upon request. He stated that employees would be notified. Alderman Smith moved, seconded by Alderman Sansing that Ordinance 1173 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Stroud, Twitty and Howard voted AYE. Whereupon City Attorney Bamburg read the Ordinance title. Alderman Howard moved, seconded by Alderman Sansing that Ordinance 1173 be accepted on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Stroud, Twitty and Howard voted AYE. Alderman Howard moved, seconded by Alderman Lewis to suspend the rules 4 and place Ordinance 1173 be placed on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Stroud, Twitty and Howard voted AYE. Whereupon City Attorney Bamburg read the Ordinance title. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2002 7:00 P.M. – 7:19 P.M. Alderman Stroud moved, seconded by Alderman Sansing to further suspend the rules and place Ordinance 1173 on THIRD AND FINAL READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Stroud, Twitty and Howard voted AYE. Whereupon City Attorney Bamburg read the Ordinance title. Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1173 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Fletcher, Stroud, Twitty and Howard voted AYE. Alderman Smith moved, seconded by Alderman Sansing that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Stroud, Twitty and Howard voted AYE. ST ORDINANCE APPROVED, ADOPTED AND NUMBERED 1173 THIS 21 DAY OF FEBRUARY 2002. ANNOUNCEMENTS: Mayor Swaim informed the Council of a meeting in Sherwood with the Highway Commissioner, asking those interested to contact Bertha Tipton for reservations. WATER METER IMPACT FEES Mayor Swaim related that his understanding is that the other avenues is being sought to raise funds before setting of impact fees. SENIOR CENTER ANNUAL ROAST Alderman Ray announced that he would be roasted at the Annual Senior th Center Roast to be held on February 28 at 7:00 p.m. Mayor Swaim noted the attendance of Alderman Lewis and Alderman Ray, saying that they are welcomed back regarding recent health issues. ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at approximately 7:19 p.m. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR TOMMY SWAIM City Clerk-Treasurer 5