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00 OCT 05.doc CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2000 7:00 P.M. – 7:25 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on October 5, 2000 at the regular meeting place of the Council. Alderman Ray delivered the invocation and Mayor Swaim led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: Aldermen: Elliott, Smith, Ray, Wilson, Fletcher, Williamson, and Howard answered ROLL CALL. Mayor Swaim also answered ROLL CALL declaring a quorum. Alderman Lewis, Gentry, and Twitty arrived at approximately 7:01 p.m. PRESENT ten (10), ABSENT (0). Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Melanie Green, Human Resource Director Dennis Foor, City Engineer Jay Whisker, Finance Director Paul Mushrush, Fire Chief Vanderhoof, Police Chief Hibbs, Deputy of Public Works Jimmy Oakley, Parks and Recreation Director George Biggs, Parks and Recreation Assistant Administrator Patty Walker, Mrs. Judy Swaim, Mrs. Lindy Lewis, Mrs. DeDe Hibbs, Mr. Terry Sansing, Jacksonville Patriot Reporter Peggy Koury, Leader Newspaper Reporter Rick Kron, and interested citizens. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of September 21, 2000 for approval and/or correction at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of 7 September 2000 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Elliott moved, seconded by Alderman Smith to APPROVE the monthly Animal Control Report for September 2000. Report reflects the following: REVENUES……………………………………………$ 539.00 1 CONTRIBUTIONS………………………………$ 0.00 ADOPTIONS/FINES…………………………$ 539.00 TOTAL……………………………………………………$ 539.00 ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Williamson, Twitty and Howard voted AYE. (0) voted NAY. MOTION CARRIED. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2000 7:00 P.M. – 7:25 P.M. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: Request for Matching Funds regarding Local Law Enforcement Block Grant. Mayor Swaim related that the Block Grant is an entitlement grant that has already been approved for $47,000, adding the need for Council to approve matching funds not to exceed $5,319.00. Finance Director Paul Mushrush related that under new Federal Department of Justice guidelines it is required to draw down funds within 45 days after the public hearing and the setting of the award. He related that what that means is that once we receive the funds, all interest earned directly from those funds must be included in the expenditure calculation. He asked that matching funds be granted to adjust for the interest calculation which would be more than the $5,319.00. In response to a question from Mayor Swaim, Paul Mushrush related that the interest is calculated on the $47,000.00 over a period of time that it takes for the new state contracts to come out, adding that the earliest they would be available will be April. Alderman Wilson moved, seconded by Alderman Williamson to approve matching grant expenditure not exceeding $6,000.00 regarding vehicle purchase for the Police Department Jump Team. MOTION CARRIED. It was noted that funds to be drawn from the Equipment Fund. STREET DEPARTMENT: PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. RESOLUTION 531 (#7-00) 2 A RESOLUTION AUTHORIZING THE CITY CLERK TO DESTROY SPECIFIC FINANCE AND PURCHASING DEPARTMENTS RECORDS; AND, FOR OTHER PURPOSES. Mayor Swaim related that Council approval is required by law to destroy specific records. Alderman Wilson moved, seconded by Alderman Ray that Resolution 531 be read. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2000 7:00 P.M. – 7:25 P.M. Discussion ensued as to the length of time records are maintained, Mayor Swaim related that some records are required to be maintained for seven (7) years and City Attorney Bamburg pointed out that a previous resolution from Council supported a ten year maintenance program for records. At this time, MOTION CARRIED. Alderman Ray moved, seconded by Alderman Smith to dispense with the reading of Resolution 531 in its entirety. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Gentry to approve Resolution 531 as presented. MOTION CARRIED. b. Implementation of Storm Water Regulations Update Mayor Swaim pointed out cost factors and related that many larger cities now have storm water departments, pointing out a time schedule for federal Environmental Protection Agency requirements. City Engineer Whisker related that the Clean Water Act was passed in 1990, and is considered Phase I of the Storm Water Act. He stated that the Act provided to mandate municipalities with a population of one-hundred thousand or greater, construction over five acres, and ten categories of industry to start cleaning-up the water before it is released into the drainage system. He stated that Phase II of the Storm Water Act was published in the Federal Registry of December 8, 1999 and included municipalities of fifty thousand and cities of ten thousand or more, or construction of more than one acre along with cities in an urbanized area consider wet weather waters. He stated that the City of Jacksonville is considered to be in an urbanized area with Little Rock, Sherwood, and North Little Rock. He stated that the first major undertaking for the City is to map all storm sewers which includes bridges, culverts, storm sewers, 3 drains, inlets and pipes in location and elevations. He pointed out that Phase II actually has six requirements 1) public education and outreach, 2) public participation and involvement, 3) illicit discharge detection and elimination, 4) construction site runoff control, 5) post construction runoff controls and 6) pollution prevention and good housekeeping. He stated that the Federal Government is keeping the categories broad but will have sub- CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2000 7:00 P.M. – 7:25 P.M. headings for smaller and more easily handled tasks under each. He related that runoff enters the sewer system and in return enters lakes and streams. He then explained how runoff from a construction site can be responsible for clogged pipes and backing up water especially in flat lying communities. He pointed out that other pollutants such as oil, grease, and trash from roads and vehicles washes straight into your storm drainage system. He then said that yard waste that is not placed by the curb but outside the curb washes into the system. He stated that the Federal Government plans to stop these practices with monitoring, which will take manpower, time and money. He stated that it will include metal pipe maintenance, explaining that as pipes get older and fill with acidic material they will have to be replaced. He then related that the Federal Government is starting to use sediment type traps inside the storm drains that will also require cleaning and maintenance. He stated that the Federal Government will require many types of testing regarding oils, grease, phosphorus, and other chemicals and will have testing type plants to catch runoff before it enters a river. He stated that there was a big push to have industry brought back into the system along with lighter industry. In response to a question from Mayor Swaim, City Engineer Whisker related that the time frame is 2 years regarding regulations. Mayor Swaim related that as a Federal Government mandate, the State legislature and DEQ is working on ways to enforce the testing. He pointed out that the news article regarding Fayetteville estimated $300,000.00 to enforce. It was noted that the average cost will run between three and seven dollars per person. In response to a question posed by Alderman Wilson, City Engineer Whisker related that some areas will contain permanent plants at the lower elevation points of a city, gathering the storm water and testing it before it leaves that city. He added that sometimes testing is performed by taking testers to actual project areas, 4 which can be back tracked to the where the most pollutants are entering the system. Discussion ensued as to monitoring and citing violations, which might grow into a full staff type person to support monitoring. Alderman Elliott stated that cities of any size may find they need a storm water commission similar to the water commission and sewer commission. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2000 7:00 P.M. – 7:25 P.M. Alderman Fletcher voiced concerns regarding mandates and requirements for the small businessman, saying that “big industry” will continue to create loop holes even if its by moving their business to Mexico. He further voice concerns for cities who must try and keep pace with the mandates passed along by congress without federal monies to aid in that process. He predicted that citizen complaints regarding the mandates would out weigh those in the past concerning trash. City Engineer Whisker related that is there is currently a City ordinance in place which requires yard waste to be placed on the grass for pickup. Mayor Swaim stated that the impending mandates regarding regulations is not new and that the National League of Cities and the Arkansas Municipal League have over the years worked to keep small cities exempt. He stated that those efforts will continue, saying that if mandated it becomes one more hindrance to smooth operations, which will obviously effect development. He speculated that new subdivisions may have to designate a collection area for runoff water at least while the subdivision is being developed. He continued that this could become a cost factor that would run up the cost of lots. APPOINTMENTS: HOSPITAL BOARD APPOINTMENTS Mayor Swaim related that these appointments are the second effort to stabilize the expiration dates of the hospital board allowing one term at a time to expire. Alderman Smith moved, seconded by Alderman Elliott to approve the appointments of Ms. Pat Bond for a term to expire 6/2005, Mr. Dale Dabbs for a term to expire 6/2004 and Mr. Bill Gwatney for a term to expire 6/2001. MOTION CARRIED. 5 ANNOUNCEMENTS: Mayor Swaim related that the fall conference of the Arkansas thst Municipal League will be held November 29 through December 1 in Hot Springs Arkansas. He then noted that traffic lights have been installed at John Harden Drive and North First Street and are flashing to ready for operation. He stated that paving of the trail in Dupree Park has been completed and the Wing Ding Festival will be held in there on Saturday. He encouraged attendance. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2000 7:00 P.M. – 7:25 P.M. Alderman Smith pointed out that the Council meeting scheduled for th December 7 conflicts with plans for some Council members who are attending a conference function and will not be able to be present. It was noted and action regarding the rescheduling of the December th 7 meeting will be considered at a later time. Alderman Wilson mentioned the publicity regarding the Arkansas Fire Academy, Chief Vanderhoof related that Academy concerns have been resolved and the City of Jacksonville Fire Department will be attending Academy graduation for one of its firefighters tomorrow. ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at approximately 7:25 p.m. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR TOMMY SWAIM City Clerk-Treasurer 6