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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2000
7:00 P.M. – 7:21 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on November 2, 2000 at the regular meeting place of
the Council. Alderman Howard delivered the invocation and Mayor
Swaim led a standing audience in the “Pledge of Allegiance” to the
flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Fletcher,
Williamson, and Howard answered ROLL CALL. Mayor Swaim also
answered ROLL CALL declaring a quorum. Alderman Wilson and Twitty
were absent. PRESENT eight (8), ABSENT (0).
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Melanie Green, City Engineer Jay
Whisker, Finance Director Paul Mushrush, Fire Chief Vanderhoof,
Fire Battalion Commander Bill Plunk, Police Captain Baker, Deputy
of Public Works Jimmy Oakley, Parks and Recreation Director George
Biggs, Parks and Recreation Assistant Administrator Patty Walker,
CDBG Director Theresa Watson, Wastewater Chairman Joan Zumwalt,
Wastewater Manager Thea Hughes, Mr. Max Fletcher, Mrs. Judy Swaim,
Mrs. Lindy Lewis, Jacksonville Patriot Reporter Peggy Koury, Leader
Newspaper Reporter Rick Kron, and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of October 19, 2000 for approval and/or correction at the
next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 5 October 2000 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
GENERAL: a. RESOLUTION 537 (#13-00)
A RESOLUTION TO DESIGNATE NOVEMBER 5-11, 2000 AS NATIONAL ANIMAL
SHELTER APPRECIATION WEEK IN THE CITY OF JACKSONVILLE, ARKANSAS;
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AND, FOR OTHER PURPOSES.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2000
7:00 P.M. – 7:21 P.M.
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Alderman Elliott related that the resolution designates November 5
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through 11 as National Animal Shelter Appreciation Week
recognizing the hard work of City employees and Shelter volunteers.
Alderman Elliott moved, seconded by Alderman Smith that Resolution
537 be read. MOTION CARRIED. Whereupon City Attorney Bamburg read
the Resolution.
Alderman Ray moved, seconded by Alderman Smith to dispense with the
reading of Resolution 537 in its entirety. MOTION CARRIED.
Alderman Elliott moved, seconded by Alderman Gentry to approve
Resolution 537 as presented. MOTION CARRIED.
b. RESOLUTION 538 (#14-00)
A RESOLUTION AMENDING RESOLUTION 531 (#7-2000) AUTHORIZING THE CITY
CLERK TO DESTROY SPECIFIC FINANCE AND PURCHASING DEPARTMENTS
RECORDS; AND, FOR OTHER PURPOSES.
Mayor Swaim related that destruction of record by incineration at
the Animal Shelter could prove to be prohibitive regarding the
volume of material that could damage the incinerator. He related
that the Resolution changes the method of destruction, adding that
State law requires method of destruction be designated.
Alderman Smith moved, seconded by Alderman Gentry that Resolution
538 be read. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Smith to dispense with the
reading of Resolution 538 in its entirety. MOTION CARRIED.
Discussion ensued regarding storage time of records and the volume
of stored records.
Alderman Gentry moved, seconded by Alderman Ray to approve
Resolution 538 as presented. MOTION CARRIED.
c. ORDINANCE 1135 (#5-2000)
AN ORDINANCE REGULATING USE AND OPERATION OF THE JACKSONVILLE
WASTEWATER UTILITY TO BE SPECIFICALLY CODIFIED AS JACKSONVILLE
MUNICIPAL CODE §13.24; REPEALING ORDINANCE NOS. 604, 620, 684, 877,
932, AND ANY AMENDMENT THEREOF; DECLARING AN EMERGENCY; AND, FOR
OTHER PURPOSES.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2000
7:00 P.M. – 7:21 P.M.
Alderman Gentry moved, seconded by Alderman Ray that Ordinance 1133
be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith,
Lewis, Gentry, Ray, Fletcher, Williamson, and Howard voted AYE. NAY
(0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance.
Alderman Ray moved, seconded by Alderman Smith to dispense with the
reading of Ordinance 1133 in its entirety following section one.
ROLL CALL: Aldermen Elliott, Smith, Lewis, Gentry, Ray, Fletcher,
Williamson, and Howard voted AYE. NAY (0). Motion received eight
(8) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Gentry to approve
Ordinance 1133 on FIRST READING.
Ms. Hughes stated that the Ordinance is multi-purpose, adding that
the specific objectives are to revise the pretreatment program and
local limits. She related that it is required by the 403
regulations to occasionally revise those programs which permits
industries in Jacksonville to discharge to the Wastewater Utility.
She stated that there are nine permitted industries in Jacksonville
and that the revision of local limits was required because flow
will be accepted from the West Plant. She pointed out that the
local limits set by Ordinance 1133 in most cases are more lenient
than the existing local limits. She related that Jacksonville
industries have been contacted and do not have any problem with
compliance.
In response to a question from Mayor Swaim, Ms. Hughes related that
the ordinance also combines existing ordinances into one document.
Mayor Swaim commended efforts by the Wastewater staff and
Commission.
ROLL CALL: Aldermen Elliott, Smith, Lewis, Gentry, Ray, Fletcher,
Williamson, and Howard voted AYE. NAY (0). Motion received eight
(8) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Gentry to suspend the
rules and place Ordinance 1133 on SECOND READING. ROLL CALL:
Aldermen Elliott, Smith, Lewis, Gentry, Ray, Fletcher, Williamson,
and Howard voted AYE. NAY (0). Motion received eight (8)
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affirmative votes, (0) negative votes. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2000
7:00 P.M. – 7:21 P.M.
Alderman Gentry moved, seconded by Alderman Lewis to further
suspend the rules and place Ordinance 1133 on THIRD AND FINAL
READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Gentry, Ray,
Fletcher, Williamson, and Howard voted AYE. NAY (0). Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Elliott moved, seconded by Alderman Lewis to APPROVE AND
ADOPT Ordinance 1133. ROLL CALL: Aldermen Elliott, Smith, Lewis,
Gentry, Ray, Fletcher, Williamson, and Howard voted AYE. NAY (0).
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Gentry that the EMERGENCY
CLAUSE be APPROVE AND ADOPTED. ROLL CALL: Aldermen Elliott,
Smith, Lewis, Gentry, Ray, Fletcher, Williamson, and Howard voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED.
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ORDINANCE APPROVED, ADOPTED AND NUMBERED 1133 THIS THE 2 DAY OF
NOVEMBER 2000.
DEVIATION IN AGENDA:
BUILDING AND CONTENTS INSURANCE BID
Mayor Swaim related the urgency for renewal of the building and
contents insurance item of business.
Alderman Elliott moved, seconded by Alderman Gentry to suspend the
rules and place the bid for Building and Contents Insurance on the
agenda. MOTION CARRIED.
Mr. Mushrush related that insurance costs have escalated over the
last year and the agreement with Gallagher limited the amount of
increase between contract years to 4%. He then related that the
increase came in at 15% so the item was competitively rebid and
Gallagher came back again with low bid. He stated that the bid
replacement cost coverage is for all building and contents, adding
that the deductible is $5,000 which covers $17,072,000 and covers
all risk including direct physical lost or damage excluding flood
and earthquake. He stated that the policy is the standard risk
assessment and coverage is provided through West Chester Fire Royal
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Indemnity who have a top rating of AA+ and is one of the highest in
the industry based on assets.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2000
7:00 P.M. – 7:21 P.M.
Alderman Elliott moved, seconded by Alderman Gentry to accept the
low bid from Gallagher regarding Option 1 for $22,000.00 with a
$5,000.00 deductible.
Mayor Swaim noted that the funds are budgeted in the General Fund
budget.
In response to a question posed by Alderman Smith, Mr. Mushrush
related that the agreement is renewable annually up to three years
with a maximum of 4% increase. He pointed out that if the increase
goes beyond 4% then the item is rebid to bring cost back down.
At this time, MOTION CARRIED.
APPOINTMENTS:
ANNOUNCEMENTS:
BUDGET PRESENTATION
Mayor Swaim announced that the preliminary budget will be presented
at the first regularly scheduled meeting in December.
VETERANS MEMORIAL DEDICATION
Mayor Swaim related that the dedication will be held Saturday
November 11, 2000 at 10:00 p.m. and encouraged attendance.
TRAFFIC AT JAMES STREET BRIDGE
Alderman Fletcher voiced concerns regarding the traffic situation
at the James Street Bridge and questioned if it would be helpful to
involve Metroplan because of ozone concerns regarding congested
non-moving traffic. He related that while a left turn lane will not
completely solve the problem it would be helpful.
Mayor Swaim related that before the new Wal-Mart opened,
Jacksonville requested a third lane from the Highway Department and
was informed that the bridge was not wide enough. He then related
that expansion of the bridge was then discussed, which the Highway
Department was not prepared to do. He stated that the project will
have to move through the TIP project process with Metroplan
regarding further action.
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Alderman Fletcher mentioned the time involved with that process and
questioned the possibility of widening the apron at both ends of
the bridge.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2000
7:00 P.M. – 7:21 P.M.
Mayor Swaim explained that the Highway Department requires that the
lane be a certain width, adding that the issue can be discussed
again to see if there has been any change in requirements. He
pointed out that until now there had not been a problematic traffic
history to present and were previously working on the assumption
that the traffic would increase once the new Wal-Mart was opened
which has proven to be true. He also related a signal situation
involving light change on time instead of demand.
OTHER ANNOUNCEMENTS
Alderman Ray commended the Police Department regarding the capture
of recent bank robbers.
Mayor Swaim related that the City Council should be recognized for
its foresight to approve a system that would link the Police
Department to the area banks alarm systems, pointing out that the
mechanism helped the Police react quickly to the situation.
ADJOURNMENT:
Mayor Swaim without objection adjourned the meeting at
approximately 7:25 p.m.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer
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