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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P.M. – 7:30 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on June 15, 2000 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation and the
Mayor led the standing audience in the “Pledge of Allegiance” to
the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Fletcher, Williamson, Twitty, and Howard answered ROLL CALL. Mayor
Swaim also answered ROLL CALL declaring a quorum. PRESENT ten (10),
ABSENT (0).
Others present: City Attorney Robert E. Bamburg, Deputy City Clerk
Melanie Green, Finance Director Paul Mushrush, Purchasing Assistant
Angela Blacklock, City Engineer Jay Whisker, CDBG Director Frank
Rowland, CDBG Administrative Secretary Rhonda Johnson, Parks and
Recreation Director George Biggs, Police Chief Hibbs, Fire Chief
Vanderhoof, Mrs. Judy Swaim, Mrs. DeDe Hibbs, Mrs. Edith Smith,
Parks and Recreation Administration Manager Patty Walker, Alderman-
elect Robert Stroud, Mr. Terry Sansing, Patriot Reporter Peggy
Koury, Leader Reporter Rick Kron, Democrat-Gazette Reporter Larry
Ault and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of May 4, 2000 for approval and/or correction at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 18 May 2000 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Lewis that the Regular
Monthly Report for May of the Jacksonville Police Department be
APPROVED. Said report reflects; Total value of reported stolen
Property $35,981.00, Total value of recovered stolen property
$11,172.00, and Total Report Sales $376.00.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P.M. – 7:30 P.M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Lewis to APPROVE the
Report for May of the Jacksonville Fire Department, which reflects
a fire loss of $58,500.00, and a savings total of $20,000.00.
REGULAR MONTHLY REPORT/COMMUNITY DEVELOPMENT
Alderman Elliott moved, seconded by Alderman Lewis that the Regular
Monthly Report for May, be approved. Said report reflects:
PROGRAM INQUIRIES MAY YR-TO-DATE
Rehab ...........................................0 6
Home..............................................2 6
Sewer............................................1 7
HAG..............................................0 6
Home Buying......................................7 26
HOMEBUYER ASSISTANCE GRANT (HAG)
Applications ....................................2 2
Approved ........................................1 1
HOUSING REHAB APPLICATIONS
Loan Applications (HOME).........................2 4
Grant Applications (CDBG)........................0 0
JOBS COMPLETED
HOME Funded Rehabs ..............................0 1
CDBG Grant Rehabs ...............................0 3
CDBG Emergency Grants ...........................0 5
CDBG Sewer Grants ...............................0 3
City Sewer Loans ................................1 5
CDBG Handicap ...................................0 0
Warranty Repairs ................................1 4
Total ............................................ 21
HOME BLDG/BUYING/RECONSTRUCTION SALES
Applications received ...........................1 9
Single family housing construction starts .......0 0
Homes built or re-constructed/completed .........0 2
Mortgage Loan applications pending financing ....0 4
Approved Mortgage loans for Home Sales ..........0 1
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P.M. – 7:30 P.M.
JBIP ACTIVITY
Students enrolled in current classes ............ 0 18
Number of sessions held ......................... 0 22
Correspondence to new business .................. 3 19
Applications taken ............................... 0 21
Promotional presentations ....................... 3 25
Visits/Consultations with students ...............11 65
Student Grant/Loans ............................. 0 0
Graduates .......................................14 14
Graduate business starts ........................ 1 3
PUBLIC IMPROVEMENTS
Spring Street Reconstruction in for bids.
Sage Street project completed and in review for canx.
Galloway Park Equipment Bids are open.
Excell Park Equipment in review.
Johnson Park Equipment in review.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for May 2000.
Report reflects the following:
REVENUES……………………………………………$ 471.50
CONTRIBUTIONS………………………………$ .00
ADOPTIONS/FINES…………………………$ 471.50
TOTAL……………………………………………………$ 471.50
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Fletcher, Williamson, Twitty and Howard voted AYE. NAY 0. MOTION
CARRIED.
Mayor Swaim pointed out that information regarding the annual CAPER
report from CDBG has been provided for Council review and announced
that CDBG has a new employee.
Director Frank Rowland introduced Ms. Rhonda Johnson who is charged
with the home sales program and financial data. He then related
that she will offer homebuyers assistance-training classes and
encouraged attendance.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P.M. – 7:30 P.M.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid/Dump Truck
Alderman Ray moved, seconded by Alderman Williamson to accept the
low bid from Sterling Truck in the amount of $46,423.00 with funds
to be drawn from the Street Department Equipment Fund.
Discussion ensued and Mayor Swaim related that the truck would
replace an older vehicle used to spread salt and sand when
necessary plus haul small dirt loads. He pointed out that the
truck has a stake type bed with small metal sides enabling it to be
used also as a small dump hauler. He then noted that it will be
used in snow as the salt and sand truck. He stated that it is a
five-ton diesel truck.
At this time, MOTION CARRIED.
b. Request to Accept Bid/Street Sign Materials
Mayor Swaim related that the bid reflects unit prices, adding that
the City is not committed to unit purchase but has secured the unit
price. He related that while 3M was the only bidder the bid did
reflect a savings regarding some items as compared to smaller
purchases made in the past with other companies.
Alderman Wilson moved, seconded by Alderman Smith to accept the low
bid from 3M in the amount of $30,533.94.
Mayor Swaim noted that funds will be drawn from a fund set-aside
for street sign equipment.
Discussion ensued as to the reflective material and background
material used regarding new Federal mandated reflectivity laws for
signage. It was noted that signage material would be ordered as
needed and not stored.
At this time, MOTION CARRIED.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P.M. – 7:30 P.M.
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. Request to Accept Bid/Office Supplies
Mayor Swaim related that ninety of the most commonly used office
supply items were bid resulting in Pettus Office Supply as the
recommended low bidder.
Alderman Smith moved, seconded by Alderman Gentry to accept the low
bid from Pettus Office Supplies. MOTION CARRIED.
Mayor Swaim noted that office supplies are purchased and charged
separately through each department.
b. ORDINANCE 1139 (#11-2000)
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE §§ 10.22.010 AND
10.22.020; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Smith related that the Ordinance is intended to address
commercial hauling truck over 1-ton, adding that recently those
trucks have remained parked on City streets and residential areas
longer than allowable. He related complaints regarding large truck
parking and further mentioned the noise factor and the
incompatibility for a residential area.
Alderman Smith moved, seconded by Alderman Elliott that Ordinance
1139 be placed on FIRST READING with amendment under the WHEREAS
paragraph and Section One, A to include the wording of “commercial
hauling”.
Discussion ensued and Alderman Smith moved, seconded by Alderman
Elliott to include further amendment of Ordinance 1139 in Section
One, A to strike the following a) the entire
vehicle/trailer/equipment is hidden from public view from the
street. ROLL CALL: Aldermen Elliott, Smith, Lewis, Gentry, Ray,
Wilson, Fletcher, Williamson, Twitty and Howard voted AYE. NAY
(0). Motion received ten (10) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance.
Alderman Elliott moved, seconded by Alderman Smith that Ordinance
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1139 be ACCEPTED on FIRST READING as amended.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P.M. – 7:30 P.M.
Discussion ensued and audience member Alderman-elect Stroud pointed
out that the 24-hour time factor regarding permission to leave the
vehicle parked may need to be clarified.
City Attorney Bamburg stated that the time factor prohibits more
than one hour parking without permission unless the vehicle is
being loaded or unloaded. He pointed out that only with temporary
parking permission from Code Enforcement could the vehicle remain
more than twenty-four hours for purposes of special circumstance
regarding construction. It was noted that this provision is
intended to include moving vans.
Alderman Elliott and Ray expressed concern for legal
interpretation.
Discussion ensued and it was clarified that the One-ton limit is
intended to apply to any of the commercial hauling equipment
including truck, trailer, equipment and/or cargo.
Questions were raised by Police Chief Hibbs regarding school buses
and Alderman Fletcher related concerns for special permission
regarding construction equipment left overnight on site.
City Attorney Bamburg clarified that construction equipment left
over the allowable time period of actual work would require
approval or verification through the Code Enforcement Department.
Mayor Swaim pointed out that Code Enforcement would respond to
complaints as received.
Discussion ensued regarding different requirements from the various
surrounding cities. It was pointed out that the Ordinance is
intended to address situations regarding 18-wheel vehicles in
residential areas. Concerns were voiced regarding opening a wider
range.
City Attorney Bamburg advised that the Ordinance not be limited to
one specific nature of truck because of enforcement purposes.
Issues of enforcement and tolerance regarding construction
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equipment were discussed and the need for a contractor to obtain
special permission.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P.M. – 7:30 P.M.
Alderman Fletcher moved, seconded by Alderman Smith to further
amend Ordinance 1139 in Section One A and strike the last sentence
of “No such vehicle/trailer/equipment shall remain on a residential
lot, street, or area more than twenty-four (24) hours unless: b)
temporary permission has been granted by the Office of Code
Enforcement because of special circumstances (construction,
demolition, renovation, etc.)”. ROLL CALL: Aldermen Elliott,
Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Williamson, Twitty and
Howard voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Discussion ensued and Alderman Elliott moved, seconded by Alderman
Smith to further amend paragraph one beginning with “WHEREAS,” and
Section One A to include the terminology of “commercial hauling”
before the words trucks, tractors and trailers. ROLL CALL: Aldermen
Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Williamson,
Twitty and Howard voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Gentry to suspend the
rules and place Ordinance 1139 as amended on SECOND READING.
Alderman Ray moved to table Ordinance 1139 regarding clarification
of reading. MOTION DIED FOR LACK OF A SECOND.
City Attorney Bamburg read section A for clarification and it was
determined that a school bus is considered to be a commercial
hauling vehicle.
ROLL CALL: Aldermen Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Fletcher, Williamson, Twitty and Howard voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon City Attorney Bamburg read Ordinance 1139 as
amended for the second time.
Alderman Smith moved, seconded by Alderman Howard to further
suspend the rules and place Ordinance 1139 as amended on THIRD AND
FINAL READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Gentry,
Ray, Wilson, Fletcher, Williamson, Twitty and Howard voted AYE. NAY
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(0). Motion received ten (10) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon City Attorney Bamburg read
Ordinance 1139 as amended for the third and final time.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P.M. – 7:30 P.M.
Alderman Fletcher moved, seconded by Alderman Gentry to APPROVE AND
ADOPT Ordinance 1139 as amended. ROLL CALL: Aldermen Elliott,
Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Williamson, and Howard
voted AYE. NAY (0). Motion received ten (10) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Gentry, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen
Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Williamson,
and Howard voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1139 THIS THE 15th DAY OF
JUNE 2000.
APPOINTMENTS:
ANNOUNCEMENTS:
Mayor Swaim related that the first Annual City Picnic was a
success, adding that the Police Department has requested return of
the softball trophy due to Park and Recreation substitutions on the
Fire Department team along with washing of police cars.
Park and Recreation is sponsoring a Fishing Derby Saturday for
youth 15 years or under.
Alderman Ray thanked Parks and Recreation for their support in the
re-opening of the Boys and Girls Club.
Mayor Swaim reminded Council of the Railroad Overpass public
th
hearing to be held July 29 at the Jacksonville Community Center.
ADJOURNMENT:
Mayor Swaim without objection adjourned the meeting at
approximately 7:30 p.m.
Respectfully,
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________________________ _________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer
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