99 NOV 18.DOC
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1999
7:00 P.M. - 7:14 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on November 18, 1999 at the regular meeting place
of the Council. Mayor Swaim delivered the invocation after which
Alderman Howard led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: ALDERMEN: Elliott, Smith, Lewis, Gentry, Ray, Twitty
and Howard answered ROLL CALL. Alderman Fletcher arrived at
approximately 7:06 p.m. Aldermen Wilson and Williamson were
absent. Mayor Swaim also answered ROLL CALL declaring a quorum.
PRESENT eight (8), ABSENT two (2).
Others present for the meeting were: City Attorney Robert E.
Bamburg, Mayor's Secretary Bertha Tipton, Human Resource Director
Dennis Foor, Director of Administration Murice Green, City Engineer
Duane Reel, Finance Director Paul Mushrush, OECD Director Frank
Rowland, Purchasing Agent C. J. Brown, Police Chief Hibbs, Fire
Chief Vanderhoof, Public Works Coordinator Jimmy Oakley, Parks and
Recreation Director George Biggs, Water Superintendent Ken
Anderson, Mrs. Judy Swaim, Mrs. DeDe Hibbs, Ms. Edith Smith, Ms.
Lindy Lewis, Mr. Terry Sansing, Mr. Tommy Bond, Mr. Ted Camp, Mr.
Glen Underwood, Mr. Ira Sims, Mr. Jim Green, Ms. Addie Gibson,
Patriot Reporter Peggy Koury, Leader Reporter Rick Kron, Democrat-
Gazette Reporter Larry Ault, and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of November 4, 1999 for approval and/or correction at the
next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of October 21, 1999 be
approved. MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Lewis moved, seconded by Alderman Gentry to APPROVE the
monthly Report for October 1999 of the Jacksonville Fire
1
Department. Said Report reflects a fire loss of $93,100.00 and a
Savings Total of $793,500.00. ROLL CALL: Aldermen: Elliott,
Smith Lewis, Gentry, Ray, Fletcher, Twitty and Howard voted AYE.
NAY 0. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1999
7:00 P.M. - 7:14 P.M.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Lewis moved, seconded by Alderman Gentry that the Regular
Monthly Report for October of the Jacksonville Police Department be
APPROVED. Said report reflects; Report Sales $202.00. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Fletcher, Twitty
and Howard voted AYE. NAY 0. MOTION CARRIED.
REGULAR MONTHLY REPORT/CDBG
Alderman Lewis moved, seconded by Alderman Smith that the Regular
Monthly Report for October of the Community Development Department
be approved. Said report reflects:
HOUSING REHABILITATION: OCTOBER YR-TO-DATE
Loan Applications (HOME) ................... 1 9
Grant Applications (CDBG) .................. 5 13
Emergency (CDBG) ........................... 4 9
Handicap (CDBG) ............................ 0 2
Warranty Repairs ........................... 1 4
Total Jobs Bid ......................... 1 15
Total Jobs Completed ................... 6 22
Program Inquiry Mailouts/Calls ............. 3 20
SEWER LINE (Loans, Grants) OCTOBER YR-TO-DATE
Applications ............................... 2 12
Total Jobs Bid ......................... 3 12
Total Jobs Completed ................... 3 12
Program Inquiry Mailouts ................... 4 15
HOMEBUYER ASSISTANCE GRANT (HAG) OCTOBER YR-TO-DATE
Application ................................ 0 15
Approved ................................... 2 15
Processed & Closed ..................... 1 15
Program Inquiry Mailouts ................... 4 11
HOME BLDG/BUYING/RECONST-SALES OCTOBER YR-TO-DATE
2
Homes built or re-constructed-completed .... 0 3
Construction Sales ......................... 0 1
Mortgage Loan Applications ................. 3 7
Program Inquiry Mailouts ................... 6 17
Pending Financing ...................... 1
Approved Mortgage Loans ................
JBIP ACTIVITY OCTOBER YR-TO-DATE
Students enrolled in current classes ....... 6 32
Number of classes held ..................... 8 42
Correspondence to new business' ............ 4 19
Applications taken ......................... 0 35
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1999
7:00 P.M. - 7:14 P.M.
Promotional presentations .................. 3 18
Visits/Consultations with students ......... 4 34
Student Grant/Loans ........................ 0 2
Graduates .................................. 0 17
Graduate business starts ................... 0 6
PUBLIC IMPROVEMENTS
Bids for the widening of Sage Street will be opened 11/22/99.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray,
Fletcher, Twitty and Howard, voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid for Motor Grinder
Mayor Swaim related that only one bid was received from three
prospective bidders.
Public Works Coordinator Jimmy Oakley related that Trak-San
Equipment said they did not have a machine large enough and Rushing
& Mason thought their bid would come in too high so as a result
Clark Machinery was the only bidder.
Alderman Elliott moved, seconded by Alderman Smith to accept the
bid from Clark Machinery in the amount of $86,734.00 less $3,500.00
trade-in for a total of $83,234.00.
3
Director of Administration Murice Green commented that other cities
may be interested in purchasing the motor grader for the same price
which would be more beneficial for another municipality.
The general consensus of the City Council is to offer the motor
grader to other municipalities for the same price as trade-in.
The motion is amended to read Alderman Elliott moved, seconded by
Alderman Smith to accept the bid from Clark Machinery in the amount
of $86,734.00. MOTION CARRIED.
Funds to be drawn from the Street Fund.
b. Request to Accept Bid for Stonewall Drainage
Mayor Swaim related drainage problems in the area since development
of the subdivision.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1999
7:00 P.M. - 7:14 P.M.
Alderman Smith moved, seconded by Alderman Lewis to accept the low
bid from Boroco in the amount of $89,818.00. MOTION CARRIED.
Funds to be drawn from the Drainage Fund.
In response to questions from Alderman Fletcher, City Engineer Reel
related that the project should address all drainage problems in
that area.
Mayor Swaim cited other costly drainage problems in the subdivision
previously and stated that for those reasons the Planning
Commission has been asked to review drainage concerns in new
subdivision more stringently.
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION: FINAL PLAT Parkview Subdivision
City Engineer Reel related that letters of acceptance have been
received from the Water and Wastewater Departments, adding that
streets and storm drainage was complete.
Alderman Fletcher moved, seconded by Alderman Smith to approve the
4
FINAL PLAT of Parkview Subdivision.
Mayor Swaim called for discussion, hearing none MOTION CARRIED.
GENERAL: Presentation of the 2000 Budget
Copies of the 2000 Budget proposal were presented to the Council
Members and it was the general consensus of the City Council that
the budget be reviewed before entering discussion and acceptance at
the regularly scheduled City Council Meeting of December 16, 1999.
APPOINTMENTS:
ANNOUNCEMENTS: City Hall will be closed November 23rd and 24th for
Thanksgiving Holidays, sanitation service will be suspended for
those days.
ADJOURNMENT:
Mayor Swaim, without objection, adjourned the meeting at
approximately 7:14 p.m.
Respectfully,
___________________________ ____________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer
5