99 AUG 05.DOC
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7:00 P.M. - 7:30 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on August 5, 1999 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Gentry, Ray, Wilson, Twitty
and Howard answered ROLL CALL. Alderman Lewis and Fletcher
arrived immediately after ROLL CALL. Mayor Swaim also answered
ROLL CALL declaring a quorum. PRESENT nine (9), ABSENT (1).
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Melanie Green, City Engineer Duane
Reel, Finance Director Paul Mushrush, Purchasing Agent C.J. Brown,
Purchasing Assistant Angelia Blacklock, Police Chief Hibbs, Fire
Chief Vanderhoof, Battalion Chief Ron Peek, OECD Administrative
Assistant Gerri Prince, Parks and Recreation Director George
Biggs, Mrs. Judy Swaim, Mrs. DeDe Hibbs, Mr. Bob Stroud, Mr. Terry
Sansing, Leader Reporter Rick Kron, and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 15, 1999 for approval and/or correction at the
next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 1 July 1999 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Wilson to APPROVE the
monthly Animal Control Report for July 1999.
Report reflects the following:
REVENUES ................................. $ 508.00
CONTRIBUTIONS .............................$ .00
ADOPTIONS/FINES ...........................$ 508.00
TOTAL..................................... $ 508.00
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Fletcher, Twitty, and Howard voted AYE. NAY (0). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
CITY OF JACKSONVILLE
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REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7:00 P.M. - 7:30 P.M.
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. Request to Accept Bid/Metal Building at Dupree Park
Mayor Swaim related that funds have been appropriated to construct
a cover and metal building for the permanent stage constructed
last year. He related that expectation of expenditure was fifty
thousand, adding that the bid came in at $41,587.00. He stated
that the building is 90' by 50' with a metal roof and four-foot
drop on both sides with each end sheeted. He related that, in
speaking with the Parks and Recreation Director George Biggs, he
feels that the building can be used in the Park system, rented for
special events mentioning the City Festival "Wing Ding."
Mayor Swaim offered an expenditure cap be set at fifty thousand,
allowing him and City Engineer Reel to negotiate additional
improvements. He mentioned skylights and a roof pitch change.
Discussion ensued and it was determined that bid comparison is
satisfactory. Other improvements were suggested by the Council
such as fans and electrical lighting.
Alderman Smith moved, seconded by Alderman Wilson to accept the
bid of $41,587.00 from Steel Construction and setting total
expenditure at $50,000.00 for additional negotiated improvements.
Mayor Swaim noted that funds will be expended from Capital
Improvement as budgeted.
MOTION CARRIED.
b. ORDINANCE 1124 (#10-99)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A TRAFFIC SIGNAL PROCESSOR AND VIDEO EQUIPMENT FOR USE
BY THE CITY OF JACKSONVILLE STREET DEPARTMENT; AND, FOR OTHER
PURPOSES.
City Engineer Reel related that the video detection equipment is
being used by the City of Conway and State Hwy. Department with
good results. He stated that Wal-Mart will reimburse the City for
this portion of traffic signalization. He said that Temple, Inc.
the supplier is offering $24,000.00 in equipment for $15,000.00 so
that it can be installed for reference in the local area.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
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AUGUST 5, 1999
7:00 P.M. - 7:30 P.M.
He then related that this type of video signalization is proposed
for the overpass and this first installation will provide an
evaluation opportunity without expense to the City. He related
that Temple, Inc. will supervise the equipment installation.
In response to a question from Council, City Engineer Reel related
that Conway was first in the state almost a year ago to use this
type of equipment. He added that it is used in the Springdale and
Bentonville area but experienced problems regarding mishaps with
the pole being to close to the intersection. He noted that they
have been reinstalled and are operating successfully. He related
that the equipment has a 12 to 15 months satisfactory track
record.
Alderman Elliott moved, seconded by Alderman Smith to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Gentry, Ray, Wilson, Fletcher, Twitty and Howard voted AYE.
Motion received NINE (9) affirmative votes, (0) negative vote.
MOTION CARRIED. Whereupon, City Attorney Bamburg began to read
the Ordinance.
Alderman Ray moved, seconded by Alderman Wilson to DISPENSE with
the reading of Ordinance 1124 in its entirety except Section Two.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Fletcher, Twitty and Howard voted AYE. NAY (0). Motion received
NINE, (9) affirmative votes, (0) negative votes. MOTION CARRIED.
City Attorney Bamburg read Ordinance 1124 Section Two.
Discussion ensued and it was determined that Temple, Inc. has
offered a 12 months unconditional warranty and a 36-month parts
and labor.
Alderman Wilson moved, seconded by Alderman Lewis to ACCEPT
Ordinance 1124 on FIRST READING. ROLL CALL: Aldermen: Elliott,
Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Twitty and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis to place
Ordinance 1124 on SECOND READING. ROLL CALL: Aldermen: Elliott,
Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Twitty and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED. Whereupon City Attorney
Bamburg read the Ordinance for the second time.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
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AUGUST 5, 1999
7:00 P.M. - 7:30 P.M.
Alderman Ray moved, seconded by Alderman Lewis that Ordinance 1124
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Twitty and
Howard voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance 1124 read
THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Lewis moved, seconded by Alderman Wilson that Ordinance
1124 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith, Gentry, Ray, Wilson, Fletcher, Twitty and Howard voted AYE.
NAY (0). Motion received nine (9) affirmative votes, (0) negative
votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1124 THIS THE 5th DAY
AUGUST 1999.
c. RESOLUTION 522 (#9-99)
A RESOLUTION GRANTING AUTHORITY FOR THE MAYOR AND CITY CLERK TO
EXECUTE A VALVE AND ROAD EASEMENT ON BEHALF OF THE CITY OF
JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Mayor Swaim pointed out that the property currently has an
easement with a gas line adding that they have offered the City
$500.00 for permission to install a valve.
Alderman Elliott moved, seconded by Alderman Wilson that
Resolution 522 be read. MOTION CARRIED. Whereupon City Attorney
Bamburg read the Resolution.
Alderman Ray moved, seconded by Alderman Smith to dispense with
the reading of Resolution 522 in its entirety. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Lewis to Approve
Resolution 522. MOTION CARRIED.
WAL-MART UPDATE:
City Engineer Reel related that the Engineer Chris Rogers with CEI
from Bentonville has submitted traffic plans to the Highway
Department and is ready to begin road improvements.
It was noted that there are no plans to redesign the James Street
Overpass, however, because of continual damage to a sign located
there the isle will be removed and the sign relocated. City
Engineer Reel said that it should relieve restrictions regarding
channelization for large trucks using the overpass.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
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7:00 P.M. - 7:30 P.M.
Alderman Twitty congratulated the Police Department for his high
rating recently in the paper regarding "crimes solved."
Alderman Wilson commented on an article that appeared recently
which he stated had some misleading and inaccurate information
regarding the same. He read the heading "City experiences more
theft, violent crime in 1998 than neighboring city" and stated
that it is in fact misleading. He further stated that "the
headline and article reflect poorly on our City and Police
Department, when in fact they are doing a great job." He said
that the article compares absolute numbers in crime with cities of
significantly different populations. He then stated that
Jacksonville has approximately 150% of the population of Sherwood,
adding that such facts are never addressed in the article. He
went on to say that the article inaccurately reported that
Sherwood had a similar number of rapes as Jacksonville; when in
fact there were nine rapes in Sherwood and four in Jacksonville;
which is 225% more rape in a community 33% smaller than
Jacksonville. He said that the article did not utilize crime
rates. He said that crime rates affect the image and quality of
life in a community, which is why it is important that the facts
be accurate. He stated that it is his opinion that the paper owes
the Police Department, the City government and its citizens a
significant apology.
Chief Hibbs related that the articles are different and that the
later one does not take into consideration populations, and crime
per hundred. He said that it is completely inadequate as far as
reflecting the true statistics. He thanked Council for their
support of the Police Department.
Alderman Smith stated that in spite of a few complaints the
sidewalk construction has promoted progress and safety regarding
crime in the community and overall is very good for the City.
Alderman Gentry questioned the expansion of the recycling program,
Mayor Swaim related the City received a grant and bins have been
obtained. He then related that notices are going out to those not
yet on the recycling schedule and are being incorporated in the
system. He said that there are bins enough for the entire City if
the participation percentages remain, adding that 45 out of a
hundred recycle. He estimated that the program has extended well
over 3/4 of the City and the end of the year goal is to offer
recycling throughout the City. He pointed out that in a recent
press conference by the State the City of Jacksonville was
complimented on its recycling program that is a credit to its
people.
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REGULAR CITY COUNCIL MEETING
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AUGUST 5, 1999
7:00 P.M. - 7:30 P.M.
He said that the State has reached its percentage goal, adding
that the City of Jacksonville met its recycling percentage goal in
1994. He related that the State featured Jacksonville's recycling
program as a model for other cities due to the hard work of the
employees who handle the program. He said he is proud of the
program and stated that Council has been very supportive in
furnishing the needed equipment for the program. He related
efforts to offer recycling to every household in the City without
the additional purchase of another seventy-five thousand dollar
truck.
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim, without objection, adjourned the meeting at
approximately 7:30 p.m.
Respectfully,
___________________________ ____________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer
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