99 AUG 05.DOC CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7:00 P.M. - 7:30 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on August 5, 1999 at the regular meeting place of the Council. Alderman Smith delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Gentry, Ray, Wilson, Twitty and Howard answered ROLL CALL. Alderman Lewis and Fletcher arrived immediately after ROLL CALL. Mayor Swaim also answered
ROLL CALL declaring a quorum. PRESENT nine (9), ABSENT (1).
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Melanie Green, City Engineer Duane Reel, Finance Director Paul Mushrush, Purchasing Agent C.J.
Brown, Purchasing Assistant Angelia Blacklock, Police Chief Hibbs, Fire Chief Vanderhoof, Battalion Chief Ron Peek, OECD Administrative Assistant Gerri Prince, Parks and Recreation Director
George Biggs, Mrs. Judy Swaim, Mrs. DeDe Hibbs, Mr. Bob Stroud, Mr. Terry Sansing, Leader Reporter Rick Kron, and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of July 15, 1999 for approval and/or correction at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Gentry that the minutes of the Regular City Council Meeting of 1 July 1999 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Wilson to APPROVE the monthly Animal Control Report for July 1999.
Report reflects the following:
REVENUES ................................. $ 508.00
CONTRIBUTIONS .............................$ .00
ADOPTIONS/FINES ...........................$ 508.00
TOTAL..................................... $ 508.00
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Twitty, and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7:00 P.M. - 7:30 P.M.
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. Request to Accept Bid/Metal Building at Dupree Park
Mayor Swaim related that funds have been appropriated to construct a cover and metal building for the permanent stage constructed last year. He related that expectation of expenditure
was fifty thousand, adding that the bid came in at $41,587.00. He stated that the building is 90' by 50' with a metal roof and four-foot drop on both sides with each end sheeted. He
related that, in speaking with the Parks and Recreation Director George Biggs, he feels that the building can be used in the Park system, rented for special events mentioning the City
Festival "Wing Ding."
Mayor Swaim offered an expenditure cap be set at fifty thousand, allowing him and City Engineer Reel to negotiate additional improvements. He mentioned skylights and a roof pitch change.
Discussion ensued and it was determined that bid comparison is satisfactory. Other improvements were suggested by the Council such as fans and electrical lighting.
Alderman Smith moved, seconded by Alderman Wilson to accept the bid of $41,587.00 from Steel Construction and setting total expenditure at $50,000.00 for additional negotiated improvements.
Mayor Swaim noted that funds will be expended from Capital Improvement as budgeted.
MOTION CARRIED.
b. ORDINANCE 1124 (#10-99)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING A TRAFFIC SIGNAL PROCESSOR AND VIDEO EQUIPMENT FOR USE BY THE CITY OF JACKSONVILLE STREET DEPARTMENT; AND, FOR
OTHER PURPOSES.
City Engineer Reel related that the video detection equipment is being used by the City of Conway and State Hwy. Department with good results. He stated that Wal-Mart will reimburse
the City for this portion of traffic signalization. He said that Temple, Inc. the supplier is offering $24,000.00 in equipment for $15,000.00 so that it can be installed for reference
in the local area.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7:00 P.M. - 7:30 P.M.
He then related that this type of video signalization is proposed for the overpass and this first installation will provide an evaluation opportunity without expense to the City. He
related that Temple, Inc. will supervise the equipment installation.
In response to a question from Council, City Engineer Reel related that Conway was first in the state almost a year ago to use this type of equipment. He added that it is used in the
Springdale and Bentonville area but experienced problems regarding mishaps with the pole being to close to the intersection. He noted that they have been reinstalled and are operating
successfully. He related that the equipment has a 12 to 15 months satisfactory track record.
Alderman Elliott moved, seconded by Alderman Smith to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Twitty and Howard
voted AYE. Motion received NINE (9) affirmative votes, (0) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg began to read the Ordinance.
Alderman Ray moved, seconded by Alderman Wilson to DISPENSE with the reading of Ordinance 1124 in its entirety except Section Two. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry,
Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). Motion received NINE, (9) affirmative votes, (0) negative votes. MOTION CARRIED.
City Attorney Bamburg read Ordinance 1124 Section Two.
Discussion ensued and it was determined that Temple, Inc. has offered a 12 months unconditional warranty and a 36 month parts and labor.
Alderman Wilson moved, seconded by Alderman Lewis to ACCEPT Ordinance 1124 on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Twitty and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis to place Ordinance 1124 on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Twitty and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the second time.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7:00 P.M. - 7:30 P.M.
Alderman Ray moved, seconded by Alderman Lewis that Ordinance 1124 be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Twitty
and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance 1124 read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Lewis moved, seconded by Alderman Wilson that Ordinance 1124 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Gentry, Ray, Wilson, Fletcher, Twitty and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1124 THIS THE 5th DAY
AUGUST 1999.
c. RESOLUTION 522 (#9-99)
A RESOLUTION GRANTING AUTHORITY FOR THE MAYOR AND CITY CLERK TO EXECUTE A VALVE AND ROAD EASEMENT ON BEHALF OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Mayor Swaim pointed out that the property currently has an easement with a gas line adding that they have offered the City $500.00 for permission to install a valve.
Alderman Elliott moved, seconded by Alderman Wilson that Resolution 522 be read. MOTION CARRIED. Whereupon City Attorney Bamburg read the Resolution.
Alderman Ray moved, seconded by Alderman Smith to dispense with the reading of Resolution 522 in its entirety. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Lewis to Approve Resolution 522. MOTION CARRIED.
WAL-MART UPDATE:
City Engineer Reel related that the Engineer Chris Rogers with CEI from Bentonville has submitted traffic plans to the Highway Department and is ready to begin road improvements.
It was noted that there are no plans to redesign the James Street Overpass, however, because of continual damage to a sign located there the isle will be removed and the sign relocated.
City Engineer Reel said that it should relieve restrictions regarding channelization for large trucks using the overpass.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7:00 P.M. - 7:30 P.M.
Alderman Twitty congratulated the Police Department for his high rating recently in the paper regarding "crimes solved."
Alderman Wilson commented on an article that appeared recently which he stated had some misleading and inaccurate information regarding the same. He read the heading "City experiences
more theft, violent crime in 1998 than neighboring city" and stated that it is in fact misleading. He further stated that "the headline and article reflect poorly on our City and Police
Department, when in fact they are doing a great job." He said that the article compares absolute numbers in crime with cities of significantly different populations. He then stated
that Jacksonville has approximately 150% of the population of Sherwood, adding that such facts are never addressed in the article. He went on to say that the article inaccurately reported
that Sherwood had a similar number of rapes as Jacksonville; when in fact there were nine rapes in Sherwood and four in Jacksonville; which is 225% more rape in a community 33% smaller
than Jacksonville. He said that the article did not utilize crime rates. He said that crime rates affect the image and quality of life in a community, which is why it is important
that the facts be accurate. He stated that it is his opinion that the paper owes the Police Department, the City government and its citizens a significant apology.
Chief Hibbs related that the articles are different and that the later one does not take into consideration populations, and crime per hundred. He said that it is completely inadequate
as far as reflecting the true statistics. He thanked Council for their support of the Police Department.
Alderman Smith stated that in spite of a few complaints the sidewalk construction has promoted progress and safety regarding crime in the community and overall is very good for the City.
Alderman Gentry questioned the expansion of the recycling program, Mayor Swaim related the City received a grant and bins have been obtained. He then related that notices are going
out to those not yet on the recycling schedule and are being incorporated in the system. He said that there are bins enough for the entire City if the participation percentages remain,
adding that 45 out of a hundred recycle. He estimated that the program has extended well over 3/4 of the City and the end of the year goal is to offer recycling throughout the City.
He pointed out that in a recent press conference by the State the City of Jacksonville was complimented on its recycling program that is a credit to its people.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7:00 P.M. - 7:30 P.M.
He said that the State has reached its percentage goal, adding that the City of Jacksonville met its recycling percentage goal in 1994. He related that the State featured Jacksonville's
recycling program as a model for other cities due to the hard work of the employees who handle the program. He said he is proud of the program and stated that Council has been very
supportive in furnishing the needed equipment for the program. He related efforts to offer recycling to every household in the City without the additional purchase of another seventy-five
thousand dollar truck.
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim, without objection, adjourned the meeting at approximately 7:30 p.m.
Respectfully,
___________________________ ____________________________
Susan L. Davitt MAYOR TOMMY SWAIM
City Clerk-Treasurer